EXHIBITOR MANUAL
Below you will find information and links that will prepare you for the LSX USA Congress 2024. Please check this page regularly as information will be updated and added during the lead-up to the event.
OPERATIONS CONTACT
Rochelle Hinds | rochelle@lsxleaders.com
SALES CONTACT
Tom Roberts | tom@lsxleaders.com
Hugh Reid | hugh@lsxleaders.com
EVENT SCHEDULE
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
DATES & DEADLINES
- Company logo in EPS format and 100-word company profile – ASAP
- Shipping – Thursday 5th September
All Couriers must be delivered to the GES warehouse ahead of the deadline - Exhibitor portal discount deadline – Order by Tuesday 20th August
- Copy of your Insurance Certificate – Wednesday 14th August
We require proof of general/public liability from all exhibitors. Click HERE to see an example - Health & Safety Declaration – Wednesday 14th August
Download Declaration HERE - Complete page 32 and return to rochelle@lsxleaders.com
EXHIBITOR SETUP & BREAKDOWN
Set Up:
Tuesday September 10th – 1:00pm – 4:00pm
Breakdown:
Thursday September 12th – 4:00pm – 6:00pm
EXHIBIT HOURS
Wednesday September 11th, 2024: 8:00am - 7:30pm
- Morning Coffee: 8:00am - 09:00am
- Morning Refreshment Break: 10:30am - 11:00am
- Lunch: 12:40pm - 1:40pm
- Afternoon Break: 3:40pm - 4:10pm
- Exhibition Hall Networking and Drinks Reception: 5:30pm - 7:30pm
Thursday September 12th 2024: 8:00am - 3.40pm
- Morning Coffee: 8:00am - 9:00am
- Morning Refreshment Break: 10.30 - 11:00 am
- Lunch: 1.20pm - 2.20pm
- End of conference - 3:40pm
*** This is subject to change, you will be sent the final timings closer to the event
Exhibitor Notes
EXHIBITOR SPACE
To view the floorplan, click HERE
Please see the following of what is included in your raw space stand package:
- 10ft x 6.5ft Raw space
- 1x Trestle table with linen
- 2x Chairs
- 1x Power socket
Height restriction
If you were planning on setting up any booth backdrops/ pop up banners, please note the height restriction is 8.2 ft
EXHIBITOR PORTAL
Order placement
If you would like to order any enhancements for your stand ( Furniture, graphics, accessories etc), you can do so via the GES portal HERE.
Order Deadline Date: Tuesday 20th August
Any orders placed after this date will be subject to a 20% late order surcharge.
GES our contractors will invoice you directly for anything ordered, if you have any questions about your order or invoicing process, you can contact, Liz Martinez from GES elmartinez@ges.com who will be able to help answer your questions.
ADDITIONAL ITEMS
Please notify Rochelle Hinds for approval on the following:
- Bringing any Pop-up stands or large items
- Additional AV equipment
- If you do not require the included furniture in your package
Shipment
DELIVERIES
GES are in charge of shipping to and from the event; below you can find information.
If you would like to ship any banners or materials to the GES warehouse, please make sure that these only arrive between Wednesday 7th August and Thursday 5th September.
Warehouse receiving hours are:
Monday - Friday: 8:00am to 3:00pm; Closed 12:00pm to 1:00pm and holidays.
*Please note: Shipments arriving before Wednesday 7th and after Thursday 5th September will incur a fee.
Please click HERE to generate your shipping label on the exhibitor portal.
Warehouse Address:
GES
LSX World Congress USA
Exhibiting Company Name
Booth #
c/o TForce Freight
80 Concord Street
North Reading, MA 01864
United States of America
COURIERS POST EVENT
GES Logistics is the on-site carrier for all your shipping needs, you will need to visit the exhibitor service desk at the event to make these arrangements.
If you plan to use a carrier other than GES Logistics, then you are responsible for making arrangements with that carrier. In the event that your designated carrier refuses to accept shipments or fails to pickup by the deadline, GES will have to re-route the shipment.
Partnering at your Booth
Exhibiting companies may choose to take meetings at their exhibit booth.
If you would like your agreed meetings to be scheduled to your exhibit booth, please send an email lsxpartnering@ebdgroup.com by Monday 12th August before partneringONE opens. Meetings are scheduled instantly upon mutual agreement of both parties. For further questions please reach out to Jake Staines jake.staines@informa.com.
MARKETING TOOLKIT
Want to promote your participation?
Below you will find various collateral material and example-messages to promote your participation at our event.
RULES & REGULATIONS
USE OF MICROPHONES & SPEAKERS
The use of microphones and speakers is to be approved by LSX and will only be permitted if neighboring exhibitors/partnering will not be disturbed.
LITERATURE RACKS
We are no longer providing literature racks; to become more sustainable we are encouraging exhibitors to produce less waste and help our efforts to create a greener conference.
INSURANCE
The organizer does not provide insurance for any booth components or additional pieces of equipment brought into the conference, rented from exhibitor services or for personal possessions of any exhibitor against loss, damage or theft. It is the exhibitor’s responsibility to arrange their insurance coverage.
TECHNICAL FLOORPLAN
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