EXHIBITOR MANUAL
As a sponsor in this year's program, our number one priority is to deliver you both an outstanding experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for Pharma Forum EMEA 2024. Please read carefully though each section, and let us know if you have any questions.
Sales
Steve Markos | +1-212-600-3439 | steven.markos@informa.com
ONSITE & EXHIBITOR LOGISTICS
Kristin Wittreich | +1 862 386 1065 | kristin.wittreich@informa.com
CONNECTME PORTAL
Annjolynn Cales| annjoylynn.cates@informa.com
Deadlines
Please review this list of important deadlines for the event:
Monday, 14 October
- Please send your high resolution logo in EPS format for onsite signage to Kristin Wittreich
Tuesday, 22 October
- Pass Registration Due
Wednesday, 30 October
- Tracking for booth materials due to Informa Connect
- Earliest date for packages to arrive at hotel
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
The Exhibit Hall will be in the Salon D&E Ballroom.
Exhibition set up hours:
Monday, 4 November: 08:00-14:00
Exhibition break down:
Wednesday, 6 November: 13:30 - 15:00
Exhibit Hours
Monday, 4 November
17:35 - 18:35
Setup - 08:00-14:00
Networking Reception: 17:35 - 18:35
Tuesday, 5 November
08:00 - 17:35
Networking Breakfast: 08:00 - 08:50
Networking Break: 10:45 - 11:15
Networking Luncheon: 12:45 - 14:10
Networking Break: 15:35 - 16:35
Wednesday, 6 November
08:15 - 13:30
Networking Breakfast: 08:15 - 09:00
Networking Break: 10:20 - 10:50
Networking Luncheon: 12:20 - 13:30
Pass Registration Due - Tuesday, 22 October
Complimentary Passes
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Kristin Wittreich - kristin.wittreich@informa.com
Instructions on how to register your complimentary passes will be communicated via email from the Visit Connect platform. If you have any changes to registered passes after submitting, or have questions in how to register your passes, please contact Kristin Wittreich.
Speakers will automatically be registered and do not count towards your complimentary pass allotment. If you have not yet submitted your speaker details, please send to Kristin Wittreichas soon as possible. Speakers will be contacted directly with further information about their participation.
Additional Passes
If you need to register for additional sponsor passes over your allocation, please contact Steve Markos - steven.markos@informa.com
If you need to register for additional conference passes, please contact Tayla Thomas- tayla.thomas@informa.com
Accommodation
Pharma Forum EMEA 2024 Room Block
Please visit our Plan Your Visit page for full information, including rates and links to make your reservations.
PLEASE NOTE: All hotel reservations for this conference should be booked directly with the hotels using the provided links only. Informa Connect does not partner with housing bureaus or third party agencies for this event and none are authorized to call or contact you on our behalf.
Exhibitor Setup
Booth Setup & Breakdown
The Exhibit Hall will be in the Salon C Ballroom.
Exhibition set up hours:
Monday, 4 November: 08:00-13:00
Each exhibit will be a 8' wide x 6' deep space for a tabletop exhibit. Included in the booth space is a 6’ table, a wastebasket and 2 chairs.
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table. Informa does not have available storage space to provide.
Exhibition break down:
Wednesday, 6 November: 13:30 - 15:00
Registration & Exhibit Hall Hours
Exhibit Hall Hours:
- Monday, 4 November - 08:00-14:00 (Exhibitor Booth Setup Only)
- Reception: 17:35-18:35
- Tuesday, 5 November - 08:00-17:35
- Wednesday, 6 November - 08:15-13:30
- Breakdown 13:30
Registration Desk Hours:
- Monday, 4 November - 09:30-18:35
- Tuesday, 5 November - 08:00-17:35
- Wednesday, 6 November - 08:15-17:30
Your Booth Space:
Pharma Forum EMEA Booth Package:
- Booth Size: 8' wide x 6' deep
- Tabletop ID Sign & Custom QR Code
- (1) 6' Table, (2) Chairs & Wastebasket
NOT included with your booth:
Please click the links below to order items for your booth which are not in your package. This includes:
- Electrical, Internet: Informa will provide (1) power strip per tabletop booth. Any additional power will need to be requested by the venue directly.
- Audio Visual Needs: Should you need any audio visual assistance, please reach out to Kristin Wittreich at kristin.wittreich@informa.com
Shipping and Material Handling
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.
For Shipping, please label all incoming packages as listed below:
Attn: GUEST NAME / Pharma Forum Nov24
Marriott Amsterdam Hotel / Sofia Cassapo
Stadhouderskade 12
1054 ES Amsterdam, Netherlands
Please send complete tracking information by Friday, 1 November to Kristin Wittreich - kristin.wittreich@informa.com
HOW TO UPDATE YOUR VIRTUAL SHOWCASE
Once you have gathered your Virtual Showcase Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the right on how to update your virtual showcase page. If you have any questions, please get in touch with Annjolynn Cales, annjoylynn.cates@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: Your email address
- Passwordless Entry: Follow the instructions on the page. If you are not receiving the 4-digit pin, contact Annjolynn Cales.
2. Click the Exhibit Hall Tab - Find your company name and click 'Showcase'
3. Click Edit Stand - In the top right corner of your showcase page
4. Change/Update Content - You can add/remove any content in your showcase. Click 'Update Showcase Demo' to publish your changes
VIRTUAL EXHIBIT HALL ASSETS
The virtual event portal, ConnectMe, will be a resource to share assets, links, documents, and information for your company and attending team. Below you will find a Sponsor Guide on how to setup your Virtual Showcase. Should you have any questions, please connect with Annjolynn Cales at annjoylynn.cates@informa.com
- Company Name
- Company About Us: max 150 characters
- Company Description: max 1000 words
- Company logo: 400 (w) x 180 (h) pixels
- Videos: up to 10 videos in mp4 format (HD Res: 1920x1080) under 500mb or 5min in length
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page: 1250 x 150px of an abstract image (no text advised)
- Thumbnail for Exhibit Hall Page: 600 x 250px of an abstract image (no text advised)
LEAD RETRIEVAL
Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:
- TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads
- QUESTIONS – add an unlimited amount of qualifying questions for your leads
- LEADS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team
You have real-time access to the latest leads from your onsite scan data, which can be downloaded at any time as a CSV spreadsheet. Four weeks before the event you will receive an email instructing how your team can access lead retrieval through their personal devices via the ConnectMe app.
Your Full Lead Report
Before the event begins you will receive login credentials to access your Alchemy lead dashboard, which details all your interactions with delegates on the event app in addition to onsite scans at your sessions and booth. This report updates automatically before, during, and after the event.
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled