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Pharma Forum EMEA
4-6 November 2024
Amsterdam Marriott HotelAmsterdam, The Netherlands

EXHIBITOR MANUAL

As a sponsor in this year's program, our number one priority is to deliver you both an outstanding experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for Pharma Forum EMEA 2023.  Please read carefully though each section, and let us know if you have any questions.

Sales

SALES
Steve Markos | +1-212-600-3439 | steven.markos@informa.com

ONSITE & EXHIBITOR LOGISTICS
Bridget Sullivan | +1 617 620 8691 | bridget.sullivan@informa.com

CONNECTME PORTAL
Jamie Gulden | jamie.gulden@informa.com

Event Hours

Exhibit Hall Hours: 

  • Monday, 13 November - 09:00-14:00 (Exhibitor Booth Setup Only)
    • Reception: 17:20-18:20
  • Tuesday, 14 November - 08:00 - 16:35
  • Wednesday, 15 November - 08:15-13:30
    • Breakdown 13:30

Registration Desk Hours:

  • Monday, 13 November - 09:30-18:20
  • Tuesday, 14 November - 08:00-17:30
  • Wednesday, 15 November - 08:15-15:30

Deadlines

Please review this list of important deadlines for the event:

Tuesday, 10 October

  • Sponsor Resources (no submission necessary, though you will use these to build your Sponsor Resource Hub within the ConnectMe platform)
  • Sponsor Resource Hub Demo (this will be recorded and available for your reference) You will receive a calendar invite for the demo, taking place at 9:30AM EST
    • If you did not receive the calendar invitation please reach out to Bridget Sullivan directly

Tuesday, 24 October

  • Speaker Bios/Photos Due
  • Pass Registration Due

Tuesday, 31 October

  • Slides/Presentation Decks Due
    • If you would prefer to provide your presentation once onsite, please let Bridget Sullivan know, and we can plan for that arrangement

Wednesday, 8 November

  • Tracking for booth materials due to Informa Connect
  • Earliest date for packages to arrive at hotel

Event Schedule

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

Exhibitor Move In and Move Out

The Exhibit Hall will be in the Salon D&E Ballroom.

Exhibition set up hours:
Monday, 13 November: 09:00-14:00

Exhibition break down:
Wednesday, 15 November: 13:30 - 16:00

Exhibit Hours

Monday, 13 November

17:20 - 18:20

Setup - 09:00-14:00
Networking Reception: 17:20 - 18:20

Tuesday, 14 November

08:00 - 17:30

Networking Breakfast: 08:00 - 08:50
Networking Break: 10:30 - 11:15
Networking Luncheon: 12:45 - 14:10
Networking Break: 15:35 - 16:35

Wednesday, 15 November

08:15 - 13:30

Networking Breakfast: 08:15 - 09:00
Networking Break: 10:20 - 10:50
Networking Luncheon: 12:25 - 13:30

Pass Registration Due - Tuesday, 24 October

Complimentary Passes

The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Bridget Sullivan - bridget.sullivan@informa.com

Instructions on how to register your complimentary passes will be communicated via email from the Visit Connect platform.  If you have any changes to registered passes after submitting, or have questions in how to register your passes, please contact Bridget Sullivan.

Speakers will automatically be registered and do not count towards your complimentary pass allotment. If you have not yet submitted your speaker details, please send to Bridget Sullivan as soon as possible.  Speakers will be contacted directly with further information about their participation.  

Additional Passes

If you need to register for additional sponsor passes over your allocation, please contact Steve Markos - steven.markos@informa.com

If you need to register for additional conference passes, please contact Finn Donlon - finn.donlon@informa.com

Accommodation

Pharma Forum EMEA 2023 Room Block

Please visit our Plan Your Visit page for full information, including rates and links to make your reservations.

PLEASE NOTE: All hotel reservations for this conference should be booked directly with the hotels using the provided links only. Informa Connect does not partner with housing bureaus or third party agencies for this event and none are authorized to call or contact you on our behalf.

Exhibitor Setup

Booth Setup & Breakdown

The Exhibit Hall will be in the Salon C Ballroom.

Exhibition set up hours:
Monday, 13 November: 09:00-14:00

Each exhibit will be a 8' wide x 6' deep space for a tabletop exhibit. Included in the booth space is a 6’ table, a wastebasket and 2 chairs.

A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.  Informa does not have available storage space to provide.

Exhibition break down:
Wednesday, 15 November: 13:30 - 16:00

Registration & Exhibit Hall Hours

Exhibit Hall Hours: 

  • Monday, 13 November - 09:00-14:00 (Exhibitor Booth Setup Only)
    • Reception: 17:20-18:20
  • Tuesday, 14 November - 08:00-17:30
  • Wednesday, 15 November - 08:15-13:30
    • Breakdown 13:30

Registration Desk Hours:

  • Monday, 13 November - 09:30-18:20
  • Tuesday, 14 November - 08:00-17:30
  • Wednesday, 15 November - 08:15-15:30

Your Booth Space:

Pharma Forum EMEA Booth Package:

  • Booth Size: 8' wide x 6' deep
  • Tabletop ID Sign & Custom QR Code
  • (1) 6' Table, (2) Chairs & Wastebasket

NOT included with your booth:

Please click the links below to order items for your booth which are not in your package. This includes:

  • Electrical, Internet: Informa will provide (1) power strip per tabletop booth. Any additional power will need to be requested by the venue directly.
  • Audio Visual Needs: Should you need any audio visual assistance, please reach out to Bridget Sullivan at bridget.sullivan@informa.com

Shipping and Material Handling

As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise. 

For Shipping, please label all incoming packages as listed below:

Attn: GUEST NAME / Pharma Forum Nov23
Marriott Amsterdam Hotel / Sofia Cassapo
Stadhouderskade 12
1054 ES Amsterdam, Netherlands

Please send complete tracking information by Wednesday, 8 November to Bridget Sullivan - bridget.sullivan@informa.com

HYBRID EXPERIENCE & SPONSOR RESOURCE PAGE

Pharma Forum EMEA 2023 is a face to face event, however, we do offer a Sponsor Resource Page on ConnectMe for those individuals to enhance their experience onsite. 
Please prepare the below for your own Sponsor Resource Page:

Your resource page includes the following opportunities:

  • Company name (as it should appear on the app)
  • Company About Us: Write a snappy header to let visitors know who you are. (max 150 characters)
  • Company description (maximum 1000 words)
  • Company logo (400 pixels wide x 180 pixels high - JPG / PNG)
  • Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape). Videos over 500mb or 5 minutes in length will fail to upload, so keep them short and interesting!
  • Documents: provide up to 10 PDF files that can be downloaded by attendees
  • Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. (1250 x 150px; ABSTRACT-no text; JPEG or PNG)
  • Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px - ABSTRACT-no text; if you do not provide one, we will upload a generic event one for you.


Please reference the attached guide below for more information on Lead Retrieval and Virtual Sponsor Booth.
We did host a virtual demo - if you did not receive the recording of that demo, please reach out to Bridget Sullivan directly.

Please note: ConnectMe will open to all attendees on Monday, 16 October

Please reach out to Jamie.Gulden@informa.com if you have any questions or are having any difficulty uploading content.

LEAD RETRIEVAL

Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge. 

Lead Retrieval Setup

This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:

  • TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads 
  • QUESTIONS – add an unlimited amount of qualifying questions for your leads
  • LEADS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team

You have real-time access to the latest leads from your onsite scan data, which can be downloaded at any time as a CSV spreadsheet. Four weeks before the event you will receive an email instructing how your team can access lead retrieval through their personal devices via the ConnectMe app.

Your Full Lead Report

Before the event begins you will receive login credentials to access your Alchemy lead dashboard, which details all your interactions with delegates on the event app in addition to onsite scans at your sessions and booth. This report updates automatically before, during, and after the event.

Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled