EXHIBITOR MANUAL

As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.

Below you will find information and links that will prepare you for the MedTech Summit US 2023. Please read carefully though each section, and let us know if you have any questions.

SALES

Roshni Shah | roshni.shah@informa.com

OPERATIONS & LOGISTICS

Meghan Gemmell | meghan.gemmell@informa.com

CONNECTME PORTAL

Justine Comeau | justine.comeau@informa.com

Deadlines

Please review this list of important deadlines for both the In-Person and Virtual Event:

Friday, October 27th:

Speaker Bios/Photos Due
Pass Registration Due

Monday, November 6th:

Slides/Presentation Decks Due
- If you would prefer to provide your presentation once onsite, please let Meghan Gemmell know, and we can plan for that arrangement
Launch of the ConnectMe Portal, where your Sponsor Resource Page will now be visible to attendees. You can still edit it, though know that attendees can see and enter your page starting today.

Wednesday, November 8th:

Tracking for booth materials due to Informa Connect
Earliest date for packages to arrive at hotel

Event Schedule

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

Exhibitor Move In and Move Out

The Exhibit Hall will be in Fjords 2,3,4, located on the Second Floor.

Exhibition set up hours:
Tuesday, November 14th: 4:00 PM - 6:00 PM

Exhibition break down:
Thursday, November 16th: 3:25 PM - 6:00 PM

Exhibit Hours:

Wednesday, November 15th

8:00AM - 6:45PM

Networking Breakfast: 8:00AM - 8:30AM
Networking Break: 10:40AM - 11:10AM
Networking Luncheon: 12:55PM - 2:10PM
Networking Break: 3:30PM - 4:00PM
Networking Reception: 5:45PM - 6:45PM

Thursday, November 16th

8:00AM - 3:25PM

Networking Breakfast: 8:00AM - 8:30AM
Networking Break: 10:35AM - 11:05AM
Networking Luncheon: 12:20PM - 1:20PM
Networking Break: 2:55PM - 3:25PM

Pass Registration Due - Friday, October 27th

Complimentary Passes

The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Meghan Gemmell - Meghan.Gemmell@informa.com

Instructions on how to register your complimentary passes will be communicated via email from the Visit Connect platform. If you have any changes to registered passes after submitting, or have questions in how to register your passes, please contact Meghan Gemmell.

Speakers will automatically be registered and do not count towards your complimentary pass allotment. If you have not yet submitted your speaker details, please send to Meghan Gemmell as soon as possible. Speakers will be contacted directly with further information about their participation.

Additional Passes

If your need to register for additional sponsor passes over your allocation, please contact either Roshni Shah

If you need to register for additional main conference passes over your allocation - this can be handled through delegate sales: Ace Frances

Exhibitor Setup

As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.

For shipping, please label with the below:

ATTN: (Your Company & Exhibitor Contact On-Site)
Informa's MedTech Summit
Royal Sonesta Minneapolis Downtown
c/o Dylan Adair or Kaden Greenfield
35 S. 7th Street
Minneapolis, MN 55402

Please send complete tracking information by Wednesday, November 8th to Meghan Gemmell - meghan.gemmell@informa.com

Booth Setup & Breakdown

Booth Setup: Tuesday, November 14th, 4:00 PM - 6:00 PM

Booth setup will begin at 4:00 PM on Tuesday, November 14th in Fjords 2, 3, 4, and close at 6:00 PM. The hall will reopen at 8:00 AM the following morning for attendees.

Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs. You will be provided a power strip by Informa, though if you would like to order additional, we are happy to connect you with the in-house AV team, Encore.

A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.

Exhibitor Breakdown: Following the networking break on Day 3 - Thursday, November 16th, at 3:25 PM. Close of conference is at 5:25 PM. Exhibit Hall must be clean & clear by 6:00 PM.

Show Schedule

Exhibit Hall Hours:

Tuesday, November 14th - 4:00 PM - 6:00 PM (Exhibitor Setup Only)
Wednesday, November 15th - 8:00 AM - 6:45 PM
- Reception: 5:45 PM - 6:45 PM
Thursday, November 16th - 8:00 AM - 3:25 PM
- Breakdown 3:25 PM

Registration Desk Hours:

Tuesday, November 14th - 8:30 AM - 5:05 PM (Pre-Conference Workshops Only)
Wednesday, November 15th - 8:00 AM - 6:45 PM
Thursday, November 16th - 8:00 AM - 3:25 PM

Exhibitor Shipping & Handling

Download Now

Exhibit Hall Floorplan

The Exhibit Hall will be in Fjords 2, 3, 4 on the Second Floor.

Booth assignments are in process, and you will soon be contacted regarding your booth location.

AV Request Form

Download Now

If ordering AV, our partners at Metro MultiMedia may assist. Please fill in the form and submit to info@metromultimedia.com.

Accommodation

MedTech Summit US 2023 Room Block

Please visit our Plan Your Visit page for full information, including rates and links to make your reservations.

PLEASE NOTE: All hotel reservations for this conference should be booked directly with the hotels using the provided links only. Informa Connect does not partner with housing bureaus or third party agencies for this event and none are authorized to call or contact you on our behalf.

**This rate will expire ahead of the meeting, so please book as soon as possible.

Sponsor Resource Page

MedTech Summit US 2023 is a face to face event, with a portion live-streamed to a virtual audience. Please prepare the below to add to your Sponsor Resource Page on our ConnectMe portal:

Your resource page includes the following opportunities:

Company name (as it should appear on the app)
Company About Us: Write a snappy header to let visitors know who you are. (max 150 characters)
Company description (maximum 1000 words)
Company logo (400 pixels wide x 180 pixels high - JPG / PNG)
Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape). Videos over 500mb or 5 minutes in length will fail to upload, so keep them short and interesting!
Documents: provide up to 10 PDF files that can be downloaded by attendees
Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. (1250 x 150px; ABSTRACT-no text; JPEG or PNG)
Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px - ABSTRACT-no text; if you do not provide one, we will upload a generic event one for you.

How to Update Your Sponsor Resource Page

Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.

Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo date. If you have any questions, please get in touch with Justine: Justine.Comeau@informa.com

1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.

Event Portal Login Link: https://lifesciences.connectmeinforma.com/
User Name: your email address
Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Justine Comeau.

2. Click the Sponsor Resource Page Tab - find your company name and click 'Showcase'

3. Click Edit Stand - in the top right corner of your showcase page

4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes.

Download Our Digital Sponsor Guide

DOWNLOAD HERE

Please find our Digital Sponsor Guide for editing your Virtual Resource Page, info regarding your Lead Retrieval and Post Event Alchemy Reports below. If you have any questions, please contact justine.comeau@informa.com.

Deadline to build your Resource Page: Monday, November 6th

EXHIBITING SUSTAINABLY

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.

$500 SAVINGS END IN: