EXHIBITOR MANUAL
Below you will find information and links that will prepare you for RNA Leaders USA 2025. Please check this page regularly as information will be updated and added during the lead-up to the event.
OPERATIONS CONTACT
Maureen Azoro | Maureen.Azoro@informa.com
SALES CONTACT
Companies #, A-F: Jenifer Wickett | Jennifer.Wickett@informa.com
Companies G-Z: Michael Moriarty | Michael.Moriarty@informa.com
DEADLINES
Company logo in EPS format and 150-word company profile – ASAP
Pass Registration - Monday, August 18. The partnering platform will open on Wednesday, August 20
Health & Safety Guidelines - Friday 29th August - Please read and sign the guidelines HERE and return to Maureen Azoro.
Insurance Certificate - Friday 29th August
Please email a copy of your company's insurance certificate for general/public liability to Maureen Azoro. If you’re unsure what this document is, please find the FAQ available Here and a redacted example Here.
Shipping – see SHIPPING section below
EVENT SCHEDULE
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
EXHIBITOR SETUP & BREAKDOWN
Exhibition Set Up:
September, Tuesday 9, 2025: 1:00pm - 5:00pm
Exhibition Breakdown:
September, Thursday 11, 2025: 3.25pm - 5:00pm
EXHIBIT HOURS
September, Wednesday 10, 2025 - 8:00 am - 5:10 pm
Breakfast: 8:00am - 8:45am
Morning Refreshment Break: 10.30am - 11.10am
Lunch: 12:55pm - 2:20pm
Afternoon Break: 3.40pm – 4:10pm
Exhibition Hall Networking and Cocktail Reception: 5:10pm - 6:55pm
September, Thursday 11, 2025 - 7:45 am - 3.25 pm
Breakfast: 7:30am - 8:00am
Morning Refreshment Break: 10:20am - 11:15am
Lunch: 12:35pm - 1:45pm
Afternoon Break: 3:05pm - 3:25pm
*** SUBJECT TO CHANGE – TIMES WILL BE UPDATED IN LINE WITH THE 2025 AGENDA
YOUR STAND
To view the floorplan, please click here: (https://rnausa2025.expofp.com/)
RAW SPACE – PACKAGE
Please note this is a table top exhibition.
All exhibitors have the raw space package - 10ft x 6.5ft, please see below what is included:
- Booth Size: 6.5' x 10'
- 1 x 6' Table
- 2 x Chairs
- 1 x 500 w Power Socket
Please Note: Facility is Carpeted
To customize your order, please go to the GES portal link below for alternative furniture – please note that any items ordered must fit within your 6.5' x 10' space
Click Here if you would like to place an order with GES.
Order GES Services by Tuesday, August 19 for Best Pricing
If you have any queries regarding any orders for your stands, please contact GES.
NOT INCLUDED WITH YOUR BOOTH
- AV Hire – AV order form from our partner Metro MultiMedia. AV Order Deadline: 22nd August
- Parking – click here (https://www.massconvention.com/about-us/contact-us/boston-convention-exhibition-center) for more information about parking at the BCEC.
- Additional Electrical Services – Exhibitors are required to bring any adaptors or power strips you require. If you require any additional electrical please let Maureen Azoro know.
- Additional Internet Services – Wi-Fi will be available for all attendees and exhibitors. If you require additional internet services please let Maureen Azoro know.
- Catering - the venue does not allow you to bring your own catering to your stands. If you have any queries in regards to this please contact Maureen Azoro.
ADDITIONAL ITEMS
The BCEC has strict guidelines on what is permitted to be displayed in your booth. Any displays or graphics must fit within your allocated space, and there are strictly no build outs permitted.
Roller banners / Pop-Up displays must not exceed 8ft tall.
Please notify Maureen Azoro on what you plan to display in your booth so that this can be checked for approval.
You may only carry your own items in to the venue if you are able to hand carry these through the venue. If you require additional assistance or the use of trolleys to transport your items, please refer to the SHIPPING section below
SHIPPING
GES are the official partner for all shipping, drayage and material handling for RNA Leaders USA. Do not forget to organize your pick-up/return shipment!
Shipment to Advanced Shipment to Warehouse
All packages must be sent through GES' Advanced Warehouse between Wednesday, August 6, 2025 - Thursday, September 4, 2025
Warehouse receiving hours are: Monday - Friday, 8:00 AM to 3:00 PM; Closed 12:00 PM to 1:00 PM and holidays.
Please note: Shipments arriving before Wednesday, August 6, 2025 will incur a storage fee. Shipments arriving after Thursday, September 4, 2025 may incur an additional charge.
Generate Shipping Labels at the following link: https://ordering.ges.com/081601200/labels
GES Advance Warehouse Address
GES
RNA Leaders USA Congress
Exhibiting Company Name
Booth #
203 Kuller Rd.
Clifton, NJ 07011
United States of America
Shipment Direct to Show Site
Deliveries can be sent directly to the Convention Center if preferred.
Shipments must arrive Tuesday, September 9 between 12:00pm – 4:00pm ONLY.
Please note: Shipments not arriving on the above designated time frame, on a holiday, or on overtime will incur additional charges.
Direct Shipment to Exhibit Site
GES
RNA Leaders USA Congress
Exhibiting Company Name
Booth #
Boston Convention & Exhibit Center
415 Summer St
Boston, MA 02210-1719
United States of America
Bringing your own items
You may only carry your own items into the venue if you are able to hand carry these through the venue. If you require additional assistance or the use of trolleys to transport your items, please refer to the Material Handling guidelines on the GES portal: https://ordering.ges.com/081601200/mhEST
Partnering at your Booth
Exhibiting companies may choose to take meetings at their exhibit booth.
If you would like your agreed meetings to be scheduled at your exhibit booth, please send an email to our partneringONE manager - Asha Ibrahim by Monday, August 18. The partnering platform (partneringONE) opens on Wednesday August 20. Meetings are scheduled instantly upon mutual agreement of both parties. For further questions please reach out directly to Asha Ibrahim.
PASS REGISTRATION - DEADLINE AUGUST 18TH
Maureen Azoro will contact you with details to register the passes included in your contract via our website using your unique VIP code.
If you need additional passes, please let us know and we can connect you with our delegate sales team.
ACCOMODATION
To view nearby accommodation options please visit our Hotel Map: https://informaconnect.com/rna-leaders-usa/hotel-map/
Informa Connect does not have any other 3rd party hotel booking agencies representing this event aside from what is listed on our website. If you are contacted to book accommodation by any agency this is not recommended, as they are unknown to Informa Connect.
MARKETING TOOLKIT
Want to promote your participation?
Below you will find various collateral material and example-messages to promote your participation at our event.
We aim for all our events to run in an environmentally and socially responsible way whilst seeking to inspire sustainable development in our markets.
We do this not only because more than 80% of our attendees tell us they care that our events are run in a responsible manner, but because it’s the right thing to do for our customers, colleagues and the communities we serve
Please click here to join our sustainability efforts by working through the relevant points in our Exhibitor Sustainability Checklist