WEB REGISTRATION CLOSES:
- 00Days
- 00Hrs
- 00Mins
- 00Secs
EXHIBITOR MANUAL
Below you will find information and links that will prepare you for the TIDES USA Hybrid Event 2024. Please carefully read through each section below and let us know if you have any questions.
Key Contacts
Operations
Kristin Wittreich | kristin.wittreich@informa.com - Sponsorship & Exhibitions Manager
Sales
Jennifer Wickett | Jennifer.Wickett@informa.com - Companies #, A-F
Michael Moriarty | Michael.Moriarty@Informa.com - Companies G-Z
KEY DEADLINES AND CONTACTS SUMMARY
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
Exhibition set up hours
Monday, May 13: 3:00 PM - 5:00 PM *by appointment only.
Please email Kristin.Wittreich@Informa.com to schedule *Note if you are scheduled to move in on Monday, May 13th you must ship all of your booth materials to the advanced warehouse*
Tuesday, May 14: 8:00 AM - 5:00 PM
Wednesday, May 15: 8:00 AM - 9:00 AM *all aisles cleared of created and empties by 9:00 AM
9:00 AM - 12 PM (exhibitors can set up inside their booth)
Exhibition break down:
Friday, May 17: 2:00 PM - 11:55 PM
Exhibit Hours:
Wednesday, May 15:
2:30 PM - 6:30 PM
Grand Opening of Exhibit Hall : 2:30 PM - 3:30 PM
Networking Reception: 5:00 PM - 6:30 PM
Thursday, May 16:
10:00 AM - 6:45 PM
Morning Refreshment Break: 10:00 AM - 10:45 AM
Networking Lunch in Exhibit Hall: 12:50 PM - 1:55 PM
Afternoon Refreshment Break: 3:30 PM - 4:15 PM
Networking Reception: 5:45 PM - 6:45 PM
Friday, May 17:
10:00 AM - 2:00 PM
Morning Refreshment Break: 10:00 AM - 10:45 AM
Networking Lunch in Exhibit Hall: 12:50 PM - 1:55 PM
Booth Space
CLICK HERE to View the Exhibit Hall Floorplan
Your TIDES Exhibitor Booth Space:
Standard size booths will be set with:
- Standard Booth Size: 10' x 10'
- 8' High Backwall Drape Color: Black
- 3' High Sidewalls Drape Color: Black
- Facility Carpeted: No (all booths must be carpeted)
- Booth ID Sign
NOT included with your booth:
Links to order items NOT included in your booth package:
- BOOTH FURNISHINGS - CLICK HERE
- CARPET - CLICK HERE
- ELECTRICITY - CLICK HERE
- AV - CLICK HERE
- INTERNET (Hard Wired)- CLICK HERE
- Please note: There is complimentary WIFI in the exhibit hall
- CATERING - CLICK HERE
- Please note: All food must be ordered through the Hynes Convention Center (no outside food is allowed)
Exhibitor Rules & Regulations
TIDES US 2024 adheres to the International Association of Exhibitions and Events® (IAEE) as well as the Hynes Convention Center rules and regulations. Please click the links below and read through the IAEE and Hynes Convention Center guidelines to ensure your booth falls in line with both guidelines.
International Association of Exhibitions and Events®
Certificate of Insurance
All exhibitors are required to have liability insurance of no less than $1,000,000 property damage, loss or theft and personal injury, naming Informa Connect, (parent company of TIDES 2024), Hynes Convention Center, and GES as additionally insured, must be obtained by the exhibitor at his/her own expense. All exhibiting companies must provide show management with a certificate of insurance.
More information regarding the Certificate of Insurance, which includes a sample, can be found by clicking the following link: COI DETAILS LINK
Please send Certificate of Insurance by April 12th to: Kristin.Wittreich@informa.com
SHIPPING, DRAYAGE AND MATERIAL HANDLING
GES is in charge of Shipping to and from the event. Below is the Shipping information and can also be found by clicking HERE
Shipment to Advanced Shipment to Warehouse
All packages must be sent through GES' Advanced Warehouse between: Tuesday, April 9, 2024 - Wednesday, May 8, 2024
Warehouse receiving hours are:
Monday - Friday: 8:00 AM to 5:30 PM; Closed 12:00 PM to 1:00 PM and holidays.
*Please note: Shipments arriving before Tuesday, April 9 and after Wednesday, May 8, will incur a fee.
Advanced Warehouse Address /Label Information
GES
TIDES
Exhibiting Company Name, Booth #
C/O TForce Freight
80 Concord Street
North Reading, MA 01864
United States of America
To print shipping labels CLICK HERE
Shipment Directly to Exhibit Site
Shipments should arrive on:
Monday, May 13: 3:00 PM To 4:00 PM
Tuesday, May 14: 8:00 AM To 3:00 PM
Exhibit Site Address/Label Information
GES
TIDES
Exhibiting Company Name, Booth #
John B. Hynes Veterans Memorial Convention Center
900 Boylston St
Boston, MA 02115-3101
United States of America
To print shipping labels CLICK HERE
Pass Registration
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact us.
COMPLIMENTARY PASSES
Your contract comes with a specific amount of complimentary Main Conference and Booth Staff passes for the event.
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register for these passes.
Please Contact Kristin Wittreich for the following:
- Pre-Conference Workshop passes
- Changes that need to be made to your registered complimentary Main Conference and Booth Staff passes
SPEAKER PASSES
Speakers will automatically be registered for the event
Please DO NOT use your allotment of complimentary passes to register speakers.
The TIDES Speaker Operations Coordinator - will be contacting all speakers directly with further information about their participation.
If you have not yet submitted your speaker details, please do so HERE
ADDITIONAL PASSES
Main Conference Passes
If you need to register for additional Main Conference registrations, please email our delegate sales team - Tayla.Thomas@informa.com
ACCOMODATIONS
Please visit our Plan your Visit page for full information on hotel information for TIDES US 2024, including rates and links to make your reservations
Virtual Event & Booth
As TIDES US 2024 is a hybrid event, we will be running a virtual portion as well. Access to edit your virtual resource page will be available in the next few weeks.
Your resource page includes the following opportunities:
- Company Name
- Company About Us: (required) Write a snappy header to let visitors know who you are. (max 150 characters)
- Company Description: (maximum 1000 words)Company logo (400 pixels wide x 180 pixels high - JPG / PNG / EPS)
- Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape) Videos over 500mb or 5min in length will fail to upload, so keep them short and interesting!
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. 1250 x 150px; ABSTRACT- no text; JPEG or PNG
- Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px- ABSTRACT- no text; if you do not provide one, we will upload a generic event one for you
Lead Retrieval
Lead retrieval at TIDES US 2024 Face to Face event is a part of your package.
Your team will automatically have access to scan badges on site at the event through the ConnectMe app. Once they log in they will see the option to click on lead retrieval where they will be able to scan badges.
Please Note: The ConnectMe App log in information will be sent out to all registered attendees before the event.
Posters
All In-Person Posters will also be presented digitally on our virtual platform.
For more information on Posters and to submit abstract and details- CLICK HERE
Please Note: All poster presentation abstract submissions must be completed by April 16, 2024.
Exhibiting Sustainably
Sustainability is increasingly important to event attendees. Exhibiting at TIDES US 2024 gives you the opportunity to highlight your company’s sustainability credentials and align with an event that champions sustainability. To ensure that your company and exhibition stand are aligned with Informa’s sustainability goals:
- View the Exhibitor Checklist and Better Stands Framework here and consider the steps as you plan your event
- Ensure that your stand is compliant with Informa’s Better Stands program framework - Please share this guidelines document with your stand contractor
Better Stands – Space Only Stands
Better Stands is an Informa wide program aiming to ensure that all core elements of Space only exhibitor stands are reusable. Help us to reduce the environmental impact of TIDES US 2024 by committing to the Better Stands program framework and show that your company values being part of sustainable and socially responsible events.
What’s in it for me?
- A better quality, more attractive & sustainable stand
- Opportunity to promote the sustainable credentials of your brand
- Smoother, more efficient build up and breakdown periods
- Lower work hours and reduced construction costs
- Reduce or eradicate your waste bill
What do I need to do?
To make your commitment to Better Stands and contribute to a more sustainable event:
- Familiarise yourself with the Better Stands framework
- Share the guidelines with your contractor before they begin designing your stand
- Ensure your stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused – Please demonstrate this in your risk assessment and method statement see above
- Ensure that the submitted stand design clearly communicates how you will meet the Better Stands guidelines