EXHIBITOR MANUAL
Below you will find information and links that will prepare you as an exhibitor of either the BioProcess International or the Cell & Gene Therapy events as part of the Biotech Week Boston 2024.
Please carefully read through each section below and let us know if you have any questions.
Key Contacts & Marketing
Key Contacts
Sales
Operations
Jade Monks | +44 7825 582846 | Jade.Monks@informa.com | Exhibitor Booths 106 - 1000
Kari Pilone | +1 303 819 4196 | Kariana.Pilone@informa.com | Exhibitor Booths 1000+
Extra Passes and Media Kit
- BPI & CGT Media Kit: https://assets.informa.com/connectls/2024/BPI/BPI-CGT-MediaKit.zip
- Share your 10% exhibitor discount code to your network and spotlight your presence at Biotech Week Boston with this branded LinkedIn promotion generator:
• BioProcess International US 2024 branded LinkedIn promotional link
• Cell and Gene Therapy International US 2024 branded LinkedIn promotional link
- Purchasing Extra Conference Passes – Sponsors & exhibitors may purchase additional conference passes at an extra 10% discount off the current rate when registering at the following link HERE
- Wednesday Client Day Pass - Looking to invite your clients on site at Biotech Week Boston? Have the clients and customers you wish to shake hands with apply for a Wednesday Client Day Pass. This is a complimentary 1 day conference pass available to approved applicants that meet the criteria within the application page here.
KEY DEADLINES AND SUPPLIERS
KEY DEADLINES AND SUPPLIERS
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
EXHIBITOR SETUP & BREAKDOWN
Exhibition Set Up:
Monday, 23 September: 8AM - 6PM
Tuesday, 24 September: 2PM - 3:30PM *Final Touches Only, NO Freight*
Exhibition Break Down:
Thursday, 26 September: 2PM - 8PM
EXHIBIT HOURS
Tuesday, September 24:
3:30PM - 7:00PM
Exhibit & Poster Hall Opening & Refreshment Break: 3:30PM – 4:30PM
Opening Keynote on Exhibit Hall Main Stage: 4:00PM – 5:30 PM
Exhibit Hall Networking Cocktail Reception: 5:30PM – 7:00PM
Wednesday, September 25:
9:00AM - 5:30PM
Morning Refreshment Break: 10:30AM - 11:30AM
Networking Lunch in Exhibit Hall: 1:00PM - 2:00PM
Afternoon Refreshment Break: 3:45PM - 4:30PM
*Please join us for the Offsite BWB Festival Party: 5:30PM - 8:30PM
Thursday, September 26:
9:00AM - 2:00PM
Morning Refreshment Break: 10:30AM - 11:15AM
Networking Lunch in Exhibit Hall: 12:45 PM - 2:00PM
*** this is subject to change, you will be sent the final timings closer to the event
SHIPPING, DRAYAGE AND MATERIAL HANDLING
GES are the official partner for all shipping, drayage and material handling for BPI. Do not forget to organize pick-up/return shipment!
Shipping Labels can be found HERE
GES ADVANCED WAREHOUSE
All shipments should arrive at the GES Advanced Warehouse between August 20th - September 18th**
**Deliveries arriving before or after these dates are subject to a surcharge. Please note that the Warehouse will be closed to deliveries on September 2nd inline with Labor Day.
GES Advanced Warehouse Address
GES - Biotech Week Boston
Exhibiting Company Name, Booth #, c/o TForce Freight
80 Concord Street
North Reading, MA
01864
United States of America
SHIP DIRECT TO SHOW SITE
Deliveries can be sent directly to the Hynes Convention Center if preferred. Shipments should arrive on September 23 (8AM - 8PM) ONLY
Smaller shipments can be received on September 24 before the exhibit hall opens. Please note, no large freight will be accepted.
Please contact show management for any further questions around delivering directly to the show site.
John B Hynes Veterans Memorial Convention Center Address
GES - Biotech Week Boston
Exhibiting Company Name, Booth #
John B. Hynes Veterans Memorial Convention Center
900 Boylston St
Boston, MA 02115-3101
United States of America
Booth Space
To view the floorplan, please click here
Your Booth Space:
Booth Package:
Booth Size: 10' x 10'
- 8' High Backwall Drape Color: Black
- 3' High Sidewalls Drape Color: Black
- Booth ID sign
Please note: The exhibit hall is NOT carpeted and carpet IS mandatory
More information about where to order carpet- https://ordering.ges.com/081601100/flooringplus
NOT included with your booth:
Please click the links below to order items for your booth which are not in your package. This includes:
- Carpet (Mandatory)- CLICK HERE
- Furnishings-CLICK HERE
- Electrical, Internet, & Rigging- CLICK HERE
- Please note: WIFI is complimentary in the exhibit hall
- AV- Metro Multimedia
- Catering - All requests for catering need to go through your Sales and Operations Managers.
Booth Set Up & Design Rules and Regulations
BWB US 2024 adheres to the International Association of Exhibitions and Events® (IAEE) as well as the Massachusetts Convention Center Authority rules and regulations for booth set up and display. Please read through the IAEE and MCCA guidelines in the documents below to ensure your booth falls in line with the rules and regulations.
International Association of Exhibitions and Events®
Massachusetts Convention Center Authority
Height Variance Allowance Form - Submission by August 19th
PASS REGISTRATION - DEADLINE: SEPTEMBER 5TH
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact your operations manager.
Delegate passes are for the 3-day main conference 24-26 September for access to both Exhibit Hall and Conference sessions. Exhibitor passes are for the Exhibit Hall only.
COMPLIMENTARY PASSES
The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference and Booth Staff passes for the in-person event.
Instructions
- Click on your unique link; an access code will be sent to your email address. (only the primary contact's email address will be given access)
- Click BPI 2024 under the Events area
- Then click STAFF on the left-hand side navigation bar and there you can register your complimentary passes
Please note:
- Speakers will automatically be registered, please do not use your Main Conference and Booth Staff passes to register speakers. The BPI Speaker Operations Manager - Allison Hale (Allison.Hale@informa.com) will be contacting all speakers directly with further information about their participation.
ADDITIONAL PASSES
Purchasing Extra Passes
- Conference Passes: Click the link by September 1 here
Need further help or would like to buy group passes, please contact: George Barber
DIGITAL JOB POSTING
By participating as a sponsor, you've already positioned your organization as a key player in this dynamic community. Now, let us help you take it a step further by showcasing your career opportunities to our event attendees on ConnectMe.
Why Should You Consider This Opportunity?
- Targeted Audience: Your job postings will reach highly relevant candidates.
- Cost-Effective Recruitment: By leveraging this exclusive opportunity, you can save on traditional recruitment advertising costs while connecting with top-tier professionals.
- Enhanced Brand Presence: Reinforce your brand's visibility at the event and overall commitment to talent development within the industry.
Overview of Posting on Job Board:
Up to 2 Job Posts
Job posts are live until October 11
Company Logo on Job Board Homepage
Overall Job Board featured in marketing email
Job posted on ConnectMe app and web platform starting Sept 12
Job Posted for all attendees to view
Posting Includes:
Company logo
Contact information
Company website
Job title, description of job, location
Custom tags for filtering (set by yourself)
Posters
All In-Person Posters will also be presented digitally on our virtual platform.
If you would like to present a poster please submit a poster request here.
For more information on Posters - click here
Poster Limitations
Event Partners – up to 5 posters
Platinum & Gold – up to 2 posters
Silver, Bronze & Associate – up to 1 poster
Supplier/Vendor Organizations - maximum 1 poster
Pharma/Biotech Organizations with Therapies in Pipeline - no limit to poster submissions
Please Note: All poster presentation abstract submissions must be completed by August 12, 2024. Poster Presenters are required to have a Main Conference Pass - Booth Staff passes are unable to present.
Convention C.A.R.E Exhibitor Donations
We will be utilising the BCEC’s Conventions C.A.R.E (Community Assistance by Responsible Events) program to collect clean, usable, nonperishable donations from exhibitors (aswell as our own event materials) after the events closes, these will be donated to local nonprofits around Boston.
Look out for the bins provided during breakdown in the Exhibit Hall to donate!
Accommodations
Our team has secured discounted rooms at a few nearby hotels, all in walking distance to the Hynes. Please book your room as soon as possible. Please visit our Plan Your Visit page for full information including rates and links to make your reservations
LEAD RETRIEVAL
Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:
- TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads
- QUESTIONS – add an unlimited amount of qualifying questions for your leads
- LEADS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team
You have real-time access to the latest leads from your onsite scan data, which can be downloaded at any time as a CSV spreadsheet. Four weeks before the event you will receive an email instructing how your team can access lead retrieval through their personal devices via the ConnectMe app.
Your Full Lead Report
Before the event begins you will receive login credentials to access your Alchemy lead dashboard, which details all your interactions with delegates on the event app in addition to onsite scans at your sessions and booth. This report updates automatically before, during, and after the event.
NEW Lead Report Upgrade Available: Lead Insights unlocks the full potential of your event and digital campaigns through real-time, actionable insights that help you turn your leads into customers and maximise your return on investment. Contact partners@informaconnectls.com for more details on how to upgrade.
EVENT APP EXPERIENCE ON CONNECTME
Part of the event app experience is the sponsor resource page which will include the following points:
- Company Name
- Company About Us: max 150 characters
- Company Description: max 1000 words
- Company logo: 400 (w) x 180 (h) pixels
- Videos: up to 10 videos in mp4 format (HD Res: 1920x1080) under 500mb or 5min in length
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page: 1250 x 150px of an abstract image (no text advised)
- Thumbnail for Sponsor Resource Page: 600 x 250px of an abstract image (no text advised)
You will receive further information on when the platform opens for exhibitors to begin editing their virtual page and access to the event app. The event app will be also be how you access lead retrieval at the event.
Richer Leads. Actionable Insight.
Lead Insights unlocks the full potential of your event and digital campaigns through near real-time, actionable insights that help you turn your leads into customers and maximise your return on investment.
Understand who your leads are and how they have engaged with your content, enabling you to prioritise and target them with tailored follow up messaging faster and more effectively.
To learn more, contact your account manager or email partners@informaconnectls.com.
Target the right leads, with the right message, at the right time.
Single View of your Leads
Access all your event and digital leads in one place, updated throughout your campaign in near real-time, available through an intuitive, custom platform. Leads are cleaned, validated and unified across products, improving their accuracy and completeness. A single, real-time view of all your event and digital campaign leads enables you to act on prospects in the moment.
Lead Scoring & Targeting
Leads are ranked by the most frequent and meaningful engagement with your content. Plus rate leads based on your own specific targeting criteria. Intelligent filtering and segmentation allow you to pinpoint your hottest prospects and most qualified potential customers in seconds. Save time, effort and budget by prioritising the leads most likely to convert to customers.
Lead Enrichment
Richer profile data is translated into actionable insights, giving you a deeper understanding of who your leads are, what topics matter to them, and what their needs are. This enables you to tailor your follow up messaging more effectively and turn leads into customers.
Exhibiting Sustainably
Sustainability is increasingly important to event attendees. Exhibiting at Biotech Week Boston 2024 gives you the opportunity to highlight your company’s sustainability credentials and align with an event that champions sustainability. To ensure that your company and exhibition stand are aligned with Informa’s sustainability goals:
- View the Exhibitor Checklist and Better Stands Framework here and consider the steps as you plan your event
- Ensure that your stand is compliant with Informa’s Better Stands program framework - Please share this guidelines document with your stand contractor
Better Stands – Space Only Stands
Better Stands is an Informa wide program aiming to ensure that all core elements of Space only exhibitor stands are reusable. Help us to reduce the environmental impact of Biotech Week Boston 2024 by committing to the Better Stands program framework and show that your company values being part of sustainable and socially responsible events.
What’s in it for me?
- A better quality, more attractive & sustainable stand
- Opportunity to promote the sustainable credentials of your brand
- Smoother, more efficient build up and breakdown periods
- Lower work hours and reduced construction costs
- Reduce or eradicate your waste bill
What do I need to do?
To make your commitment to Better Stands and contribute to a more sustainable event:
- Familiarize yourself with the Better Stands framework
- Share the guidelines with your contractor before they begin designing your stand
- Ensure your stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused – Please demonstrate this in your risk assessment and method statement see above
- Ensure that the submitted stand design clearly communicates how you will meet the Better Stands guidelines
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.