Event Schedule For Exhibitors

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management. Exhibitors should be present during the exhibition hall hours.

Event Schedule for Exhibitors

Registration
3:00-6:00pm - Sunday, January 10th.

Exhibition Set Up:
3:00-7:00pm - Sunday, January 10th.

Exhibition Break Down:
6:30-9:00pm - Wednesday, January 13th.

Freeman will begin returning empty containers as soon as the aisle carpeting is removed or plastic covering has been laid in the aisles of the exhibit hall.

Exhibitor Move-Out Checklist

EXHIBIT HOURS:

Monday, January 11th
8:00am - 6:00pm

Tuesday, January 12th
8:00am - 6:00pm

Wednesday, January 13th
8:00am - 6:30pm

Exhibitor Checklists

Pre-Event and During Event Checklists

Pre-Event Checklist

Labor Information

Carefully read the Union Rules and Regulations to determine your labor needs.
Refer to your ordering site under Display Labor for Straight time and Overtime hours.

Show Paperwork and Labels

Complete the Material Handling Agreement paperwork online and Freeman will gladly prepare your outbound Material Handling Agreement and labels in advance.
Ensure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.

During Event Checklist

On-Site Information

Please arrive with enough time to set up your booth.
Exhibitors supervising Freeman labor will need to pick up and release their labor at the Labor Desk.

Exhibitor Move-Out Checklist

Dismantle and move-out information

All exhibitor materials must be removed from the exhibit facility by January 13, 2027 - 09:00 PM.
To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by January 13, 2027 - 07:00 PM. Please arrange with your carrier to pickup your outbound freight directly from the facility: Hilton San Francisco Union Square, 333 Ofarrell St, San Francisco, CA 94102, USA.
In the event your selected carrier fails to show on final move-out day, Freeman reserves the right to re-route your freight onto another carrier.

Excessive trash and booth abandonment

Note that any excessive trash which consists of display materials, carpet, padding, crates and/or pallets willbe disposed of and charged both a handling fee and disposal fee during exhibitor move-out.
Clear out booth. Any excessive materials left in the booth at the end of the event will be considered trash.