EXHIBITOR MANUAL
Below you will find information and links that will prepare you for the Clinical Data Disclosure, Transparency and Plain Language Summaries 2025. Please carefully read through each section below and let Maureen Azoro (Maureen.Azoro@Informa.com) know if you have any questions.
Key Contacts
Sales
Derek Tagliarino | +12126003433 | Derek.Tagliarino@informa.com
Operations
Maureen Azoro | +44 (0) 7350 379333 | Maureen.Azoro@Informa.com
DEADLINES
Company Logo, Name and Profile - Monday 20th January. Please send your high resolution logo in EPS format for onsite signage to Maureen Azoro (Maureen.Azoro@Informa.com).
Virtual Booth - Monday 27th January. Virtual Exhibit Hall on the ConnectMe platform will go live. Please review the guide on how to complete and fill out your virtual exhibit booth. Should you have any questions, please connect with Nick Pappas ( Nicholas.Pappas@informa.com).
Insurance Certificate - Monday 3rd February. Please email a copy of your company's insurance certificate for general/public liability to Maureen Azoro (Maureen.Azoro@Informa.com).
Pass Registration - Monday 10th February. See Pass Registration section below for further information.
AV Orders - Friday 1st March. Please Click Here for an AV pricelist and contact allisonm@metromultimedia.com directly to place your order.
EXHIBITION HALL SETUP AND BREAKDOWN
The exhibition will be open throughout the 2-day main conference. For the full agenda and networking break times, please Click Here.
Setup
Monday 24th February - 3:00 PM - 5:00 PM
Please note an Informa staff member will be there during these times.
Exhibition Opening Times
Tuesday 25th February - 7:45 AM - 6:30PM
Wednesday 26th February - 8:00 AM - 1:30 PM
*** This may be subject to change. You will be sent final confirmed timings closer to the event.
Please arrive 10 minutes early to register for the event.
Breakdown
Wednesday 26th February - 1:30 PM (After final networking break)
After the event please ensure your boxes are fully packaged (taped up with your return labels affixed) and please call your carrier to ensure that they can collect your boxes. The hotel team will ensure that boxes are taken down to the loading dock once they are taped and labelled.
YOUR STAND & DELIVERIES
Venue
The Bellevue Hotel
200 S Broad St, Philadelphia, PA 19102, United States
Accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please Click Here for further information.
Your Stand
Clinical Data Disclosure 2025 will be set-up with table top exhibition stands for 2025. Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 10' x 8' space.
The following are provided for all stands free of charge:
1 x Table - 6’x30”
2 x Chairs
Access to WiFi
Please ensure that you bring any adapters or extension leads which you require for your stand. Informa Connect will not be able to provide these onsite.
Deliveries
In order to ensure that boxes are delivered correctly, please ship with the following information:
The Bellevue Hotel
200 South Broad Street
Philadelphia, PA 19102
Guest Name
Return address
Name of Group/Event
Date(s) of Meeting/Stay
Event Manager
Packages can arrive as early as 3 days prior to the conference (Saturday 22nd February) and collected up to 3 days post conference (Saturday 1st March).
PASS REGISTRATION
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Maureen Azoro (Maureen.Azoro@Informa.com).
Delegate passes are for the main conference with access to the Exhibit Hall and Conference sessions. Booth passes are for the Exhibit Hall only.
Complimentary Passes
The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.
Instructions
- Click on your unique link; an access code will be sent to your email address. Only the primary contact's email address will be given access.
- Click Clinical Data Disclosure under the Events area
- Click STAFF on the left-hand side navigation bar and register your complimentary passes
Please note:
Additional Passes
- Purchasing Extra Passes – If you'd like to register additional passes over your allocation please contact DerekTagliarino (Derek.Tagliarino@informa.com).
EXHIBITING SUSTAINABLY
Sustainability is increasingly important to event attendees. Exhibiting at Clinical Data Disclosure gives you the opportunity to highlight your company’s sustainability credentials & align with an event that champions sustainability. To ensure that your company and exhibition stand are aligned with Informa’s sustainability goals:
- View the Exhibitor Checklist and Better Stands Framework here and consider the steps as you plan your event
- Ensure that your stand is compliant with Informa’s Better Stands programme framework - Please share this guidelines document with your stand contractor
BETTER STANDS - Space Only Stands
Better Stands is an Informa wide programme aiming to ensure that all core elements of Space only exhibitor stands are reusable. Help us to reduce environmental impact by committing to the Better Stands programme framework and show that your company values being part of sustainable and socially responsible events.
What's in it for me?
- A better quality, more attractive & sustainable stand
- Opportunity to promote the sustainable credentials of your brand
- Smoother, more efficient build up and breakdown periods
- Lower work hours and reduced construction costs
- Reduce or eradicate your waste bill
What do I need to do?
To make your commitment to Better Stands and contribute to a more sustainable event:
- Familiarise yourself with the Better Stands framework
- Share the guidelines with your contractor before they begin designing your stand
- Ensure your stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused – Please demonstrate this in your risk assessment and method statement see above
- Ensure that the submitted stand design clearly communicates how you will meet the Better Stands guidelines
LEAD RETRIEVAL
Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard and you will see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:
- Team - register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads.
- Questions - add an unlimited amount of qualifying questions for your leads
- Leads - this will show a comprehensive, real-time list of leads from your entire team onsite
These can be downloaded post-event as a .csv spreadsheet. You will receive an email 2 weeks before the show on how your team can access lead retrieval through their personal devices via the ConnectMe app.
Post Event
Our team will follow up post-event with a link to your ALCHEMY dashboard, showing a comprehensive list of your leads. Click here for more info on the ALCHEMY Dashboards
HOW TO UPDATE YOUR VIRTUAL SHOWCASE
Once you have gathered your Virtual Showcase Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the right on how to update your virtual showcase page. If you have any questions, please get in touch with Nick Pappas: nicholas.pappas@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: Your email address
- Passwordless Entry: Follow the instructions on the page. If you are not receiving the 4-digit pin, contact Chayanne Dawson.
2. Click the Exhibit Hall Tab - Find your company name and click 'Showcase'
3. Click Edit Stand - In the top right corner of your showcase page
4. Change/Update Content - You can add/remove any content in your showcase. Click 'Update Showcase Demo' to publish your changes
VIRTUAL EXHIBIT HALL ASSETS
The virtual event portal, ConnectMe, will be a resource to share assets, links, documents, and information for your company and attending team. Below you will find a Sponsor Guide on how to setup your Virtual Showcase. Should you have any questions, please connect with Nick Pappas: nicholas.pappas@informa.com
- Company About Us: max 150 characters
- Company Description: max 1000 words
- Company logo: 400 (w) x 180 (h) pixels
- Videos: up to 10 videos in mp4 format (HD Res: 1920x1080) under 500mb or 5min in length
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page: 1250 x 150px of an abstract image (no text advised)
- Thumbnail for Exhibit Hall Page: 600 x 250px of an abstract image (no text advised)