WELCOME TO THE LIFE SCIENCES COMMERCIAL CONTRACTS & CHARGEBACKS EXHIBITOR MANUAL, 2022
As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for the Life Sciences Commercial Contracts & Chargebacks. Please read carefully though each section, and let us know if you have any questions.
Sales | Steve Markos | +212 600 3439 | Steven.Markos@informa.com
Sponsor & Speaker Logistics | Kerianne Girard | +212 600 3437 | Kerianne.Girard@informa.com
Please review this list of important deadlines for the Live and Virtual Events:
AS SOON AS POSSIBLE - No Later than Friday, May 6th
- Speaker Bios/Photos Due
- Pass Registration Due
- Booth Power Requirements due to Kerianne Girard
Tuesday, April 19th:
- Virtual Exhibit Booth Demo
Wednesday, May 11th:
- Slides/Presentation Decks Due
Thursday, May 19th:
- Tracking for booth materials due to Kerianne Girard
- Earliest date for packages to arrive at hotel
Pass Registration Due - AS SOON AS POSSIBLE (No Later than Friday, May 6th)
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Kerianne Girard - firstname.lastname@example.org
Instructions on how to register your complimentary passes will be communicated via email. If you have any changes to registered passes after submitting, please contact Kerianne Girard.
Speakers will automatically be registered and do not count towards your complimentary booth pass allotment. If you have not yet submitted your speaker details, please send to Kerianne Girard as soon as possible. Speakers will be contacted directly with further information about their participation.
If your need to register for additional passes over your allocation, please contact your sales representative Steve Markos - email@example.com
Your virtual hub allows you to connect directly with attendees and is a place for you to display content such as videos, images and documents. Attendees can connect with you via video chat and messenger functions and you are able to host 1-2-1 meetings.
Our team will grant access within the ConnectMe event portal. Once access has been granted, you will be able to upload the following items to your booth directly:
- Company name
- Company description (500 characters max with spaces)
- Company logo (500 x 300 px with transparent background)
- Company website URL
- Videos: up to 3 (5min max each) - HD 1920 x 1080 px or 1280 x 720 px - MP4
- Social Media Links (Facebook, Twitter, Instagram & LinkedIn are possible)
- Downloads - up to 10 - PDFs
- Background Image/Color Image (1920 x 1080 px (landscape), jpg or png format)
The portal is currently only open to sponsor representatives who have access to edit their booths. You will have until Friday, May 6th to do so. On Monday, May 16th , the portal will launch and all attendees will have access, including entering into the Sponsor Information page. This means that they will be able to go into your booth, download available documents, network and book meetings prior to the event’s start. If you have any questions regarding the virtual platform and editing, logging in, etc. please contact Annjolynn Cales at firstname.lastname@example.org.
Shipping - Tracking Numbers
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.
For shipping, please label with the below:
Company & Onsite Contact Name
Number of boxes (i.e. 1 of 3, 2 of 3, etc.)
Informa Connect/Medicaid & Government Pricing
c/o Sheraton Philadelphia Downtown
201 North 17th Street
Philadelphia, PA 19103
Please send complete tracking information by Thursday, May 19th to Kerianne Girard.
Booth Setup & Breakdown
Booth Setup: Monday, May 23rd from 6:30pm-7:30pm
Booth setup will begin at 6:30pm in the Liberty Foyer.
Each exhibit will be an 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs. Should you require basic power at your booth, please let us know by Friday, May 6th.
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
Exhibitor breakdown will be following the lunch break on Day 3, Wednesday, May 25th at 1:40pm. Close of conference is at 3:30pm.
Shipping & Handling Instructions - Please Download
AV Request Form
Vendor Prize Card Drawing
In an effort to drive traffic to your booth, all Face-to-Face attendees will be encouraged to participate in a vendor prize drawing throughout the event week.
A QR code will be provided to you by the Informa Connect team to be displayed at your exhibit booth. Attendees who scan the unique code will automatically be entered to win a prize sponsored by your company. The winners will be announced following lunch on Day 3 - Wednesday, May 25th.
Participation in the prize drawing is optional, but encouraged for all sponsors. Examples of popular prizes include fitness watches, Gift Cards/Certificates, Company Swag, or other branded items small enough to fit into a carry-on suitcase.
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact email@example.com
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Life Sciences Commercial Contracts & Chargebacks Live Event will be organized in accordance with Informa's AllSecure Health and Safety Standard
Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.
For further details on our 10 Key Commitments, please click here