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EXHIBITOR MANUAL
Below you will find information and links that will prepare you for the Global Pharmaceutical Regulatory Affairs Summit. Please carefully read through each section below and let Ally Lear (Ally.Lear@Informa.com) know if you have any questions.
Key Contacts
Sales
Neha Singh | Neha.Singh@informa.com
Operations
Ally Lear | +44 207660714 | Ally.Lear@informa.com
DEADLINES
Company Logo, Name and Profile - Monday 26th August. Please send your high resolution logo in EPS format for onsite signage to Ally Lear (Ally.Lear@Informa.com).
Pass Registration - Monday 16th September. See Pass Registration section below for further information
Health & Safety Declaration - Monday 7th October. Please Click Here for the declaration. Please fill and return page 17 to Ally Lear (Ally.Lear@Informa.com).
Insurance Certificate - Monday 7th October. Please email a copy of your company's insurance certificate for general/public liability to Ally Lear (Ally.Lear@Informa.com).
AV Orders - Monday 7th October. Please Click Here for an AV pricelist and contact ThreeSixty Events directly to place your order.
EXHIBITION HALL SETUP AND BREAKDOWN
The exhibition will be open throughout the 3-day main conference. For the full agenda and networking break times, please Click Here.
To view the exhibition floorplan, please Click Here
Setup
Monday 21st October - 15:00 - 19:00
Please note an Informa staff member will be there during these times.
If you'd like an alternative set-up time to be made available please make Ally Lear (Ally.Lear@Informa.com) aware of your preference.
Exhibition Opening Times
Tuesday 22nd October - 08:00 - 18:00
Wednesday 23rd October - 08:00 - 17:45
Thursday 24th October - 08:00 - 13:40
*** This may be subject to change. You will be sent final confirmed timings closer to the event.
Please arrive 10 minutes early to register for the event.
Breakdown
Thursday 24th October - 13:40 (After lunch break)
YOUR STAND & DELIVERIES
Venue
Sheraton Brussels Airport Hotel, Brussels
Brussels Airport, 1930 Brussel, Belgium
Accommodation is not included in your package. All attendees are required to book their own accommodation individually.
Your Stand
Global Pharmaceutical Regulatory Affairs Summit will be set up with tabletop exhibition stands for 2024. Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space.
The following are provided for all stands free of charge:
1 x Table - Length: 120 cm – Width: 60 cm – Height: 75 cm.
2 x Chairs
Power supply
Please ensure that you bring any adapters or extension leads which you require for your stand. Informa Connect will not be able to provide these onsite.
Deliveries
All stand materials should be shipped directly to the centre and arrangements to collect packages after the event must be made before you arrive.
Earliest Delivery Date: 2 weeks prior (Monday 7th October)
Latest Collection Date: 1 week after (Friday 1st November)
Please label all boxes with the venue's delivery label available here.
Please ensure your onsite representatives have full tracking information to help track packages onsite.
PASS REGISTRATION
Deadline to submit all passes - Monday 16th September
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Ally Lear (Ally.Lear@Informa.com).
Delegate passes are for the main conference with access to the Exhibit Hall and Conference sessions. Booth passes are for the Exhibit Hall only.
Complimentary Passes
The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.
Instructions
- Click on your unique link; an access code will be sent to your email address. Only the primary contact's email address will be given access.
- Click Global Pharmaceutical Regulatory Affairs Summit under the Events area
- Click STAFF on the left-hand side navigation bar and register your complimentary passes
Please note:
- Speakers will automatically be registered, please do not use your Main Conference and Booth Staff passes to register speakers. The Speaker Coordinator -TBC will be contacting all speakers directly with further information about their participation.
Additional Passes
- Share Your Attendance With Your Network – With one click of the link below, you can share with your network that you are sponsoring/exhibiting at the event and offer them a 10% discount code: Click Here.
- Purchasing Extra Passes – If you'd like to register additional passes over your allocation please contact Derek Tagliarino | +12126003433| Derek.Tagliarino@informa.com
EXHIBITING SUSTAINABLY
Sustainability is increasingly important to event attendees. Exhibiting at the Global Pharmaceutical Regulatory Affairs Summit gives you the opportunity to highlight your company’s sustainability credentials & align with an event that champions sustainability. To ensure that your company and exhibition stand are aligned with Informa’s sustainability goals:
- View the Exhibitor Checklist and Better Stands Framework here and consider the steps as you plan your event
- Ensure that your stand is compliant with Informa’s Better Stands programme framework - Please share this guidelines document with your stand contractor
Better Stands - Space Only Stands
Better Stands is an Informa wide programme aiming to ensure that all core elements of Space only exhibitor stands are reusable. Help us to reduce environmental impact by committing to the Better Stands programme framework and show that your company values being part of sustainable and socially responsible events.
What's in it for me?
- A better quality, more attractive & sustainable stand
- Opportunity to promote the sustainable credentials of your brand
- Smoother, more efficient build up and breakdown periods
- Lower work hours and reduced construction costs
- Reduce or eradicate your waste bill
What do I need to do?
- Familiarise yourself with the Better Stands framework
- Share the guidelines with your contractor before they begin designing your stand
- Ensure your stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused – Please demonstrate this in your risk assessment and method statement see above
- Ensure that the submitted stand design clearly communicates how you will meet the Better Stands guidelines
LEAD RETRIEVAL
Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard and you will see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:
- Team - register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads.
- Questions - add an unlimited amount of qualifying questions for your leads
- Leads - this will show a comprehensive, real-time list of leads from your entire team onsite
These can be downloaded post-event as a .csv spreadsheet. You will receive an email 2 weeks before the show on how your team can access lead retrieval through their personal devices via the ConnectMe app.
Post Event
Our team will follow up post-event with a link to your ALCHEMY dashboard, showing a comprehensive list of your leads. Click here for more info on the ALCHEMY Dashboards
VIRTUAL SHOWCASE
The Virtual Showcase page allows you to connect directly with attendees. It's a place for you to display content such as videos, images, and documents. Each hub can hold up to 3 videos and 10 documents. Attendees can also connect with you and your team on the booth, through video chat and the messenger function. You can even host 1-1 meeting on your hub - simply arrange to meet your attendees at your hub in your Demo Room.
The Showcase can also be branded including the backdrop customised with your logo and company colours. Every part of the booth is designed to fit your company as it would at a physical event.
Please find our Sponsor Guide for editing your Virtual Booth here.
DEADLINE: Monday 23rd September