EXHIBITOR MANUAL

Below you will find information and links that will prepare you for the Global Pharmaceutical Regulatory Affairs Summit. Please carefully read through each section below and let Maureen Azoro know if you have any questions.

Key Contacts

Sales

Lisa Marzoli | Lisa.Marzoli@informa.com

Operations

Maureen Azoro | Maureen.Azoro@informa.com

ConnectMe Portal

Nick Pappas | Nicholas.Pappas@informa.com

DEADLINES

Company Logo, Name and Profile - Friday 29th August. Please send your high resolution logo in EPS format for onsite signage to Maureen Azoro (Maureen.Azoro@informa.com).

Pass Registration - Monday 15th September. See Pass Registration section below for further information

Health & Safety Declaration - Monday 6th October. Please Click Here for the declaration. Please fill and return page 17 to Maureen Azoro (Maureen.Azoro@informa.com).

Insurance Certificate - Monday 6th October. Please email a copy of your company's insurance certificate for general/public liability to Maureen Azoro (Maureen.Azoro@informa.com). If you’re unsure what this document is, please find the FAQ available here and a redacted example here.

AV Orders - Friday 3rd October. Please contact ThreeSixty (Jonathan Ruttley, 01923 202 212, info@threesixtyevents.co.uk) directly to place your order.

EXHIBITION HALL SETUP AND BREAKDOWN

The exhibition will be open throughout the 3-day main conference. For the full agenda and networking break times, please Click Here.

To view the exhibition floorplan, please Click Here

Setup

Monday 20th October - 13:00 - 17:00

Please note an Informa staff member will be there during these times.

If you'd like an alternative set-up time to be made available please make Maureen Azoro (Maureen.Azoro@informa.com) aware of your preference.

Exhibition Opening Times

Tuesday 21st October - 07:45 - 17:45

Wednesday 22nd October - 08:00 - 17:30

Thursday 23rd October - 07:30 - 13:25

*** This may be subject to change. You will be sent final confirmed timings closer to the event.

Please arrive 10 minutes early to register for the event.

Breakdown

Thursday 23rd October - 13:25 (After lunch break)

YOUR STAND & DELIVERIES

Venue

Hotel Palace Berlin

Budapester Str. 45, 10787 Berlin, Germany

Accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please Click Here for further information.

Your Stand

Global Pharmaceutical Regulatory Affairs Summit will be set up with tabletop exhibition stands for 2025. Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space.

The following are provided for all stands free of charge:

1 x Table
2 x Chairs
One standard power connection ( if you would like additional power, you can order this directly with the venue by contacting Marcel Engelhardt m.engelhardt@PALACE.DE )

Please ensure that you bring any adapters or extension leads which you require for your stand. Informa Connect will not be able to provide these onsite.

Deliveries

For any shipments please use the following address or click here to generate a DELIVERY LABEL:

Informa Connect Limited

EXHIBITING COMPANY NAME AND STAND NUMBER

c/o Hotel Palace Berlin

Nürnberger Strasse 7-9

10787 Berlin

Germany

Please note:

Storage of boxes is free of charge one day prior and one day after the event. Before and after this period we will charge EUR 5.00 per box and day.
Official delivery times are from 7 a.m. to 2 p.m. For any other delivery times please coordinate with the hotel.
Please inform us about deliveries by large transport vehicles (e.g. trucks, lorries) beforehand. Storage of pallets and large shipments is only accepted after consultation. The hotel does not assume any liability for goods or deliveries.
Kindly note that the usage of the ramp at the loading bay is only for loading and unloading of your goods and equipment to our premises, parking is not available for the delivery vehicles.
Empty packaging material, crates, pallets etc. cannot be stored at the hotel.

PASS REGISTRATION - Friday 2nd May

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact your Maureen Azoro (Maureen.Azoro@Informa.com).

Delegate passes are for the 3 day main conference (21-23 October 2025) for access to both Exhibit Hall and Conference sessions.

Speakers will automatically be registered, please do not use your Main Conference and Booth Staff passes to register speakers. Our Speaker Coordinator Laura Richardson will be contacting all speakers directly with further information about their participation.

Complimentary Passes

The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.

Instructions

Click on your unique link; an access code will be sent to your email address. (only the primary contact's email address will be given access)
Click Global Pharmaceutical Regulatory Affairs under the Events area
Then click STAFF on the left-hand side navigation bar and there you can register your complimentary passes

Additional Passes

If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: Lisa Marzoli (Lisa.Marzoli@informa.com)

HOW TO UPDATE YOUR VIRTUAL SHOWCASE

Once you have gathered your Virtual Showcase Assets, you will be able to build your company profile within ConnectMe.

Please watch the video on the right on how to update your virtual showcase page. If you have any questions, please get in touch with Nick Pappas: Nicholas.Pappas@informa.com

1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.

Event Portal Login Link: https://lifesciences.connectmeinforma.com/
User Name: Your email address
Passwordless Entry: Follow the instructions on the page. If you are not receiving the 4-digit pin, contact Nicholas.Pappas@informa.com .

2. Click the Exhibit Hall Tab - Find your company name and click 'Showcase'

3. Click Edit Stand - In the top right corner of your showcase page

4. Change/Update Content - You can add/remove any content in your showcase. Click 'Update Showcase Demo' to publish your changes

VIRTUAL EXHIBIT HALL ASSETS

The virtual event portal, ConnectMe, will be a resource to share assets, links, documents, and information for your company and attending team. Below you will find a Sponsor Guide on how to setup your Virtual Showcase. Should you have any questions, please connect with Nick Pappas: Nicholas.Pappas@informa.com

Company About Us: max 150 characters
Company Description: max 1000 words
Company logo: 400 (w) x 180 (h) pixels

Videos: up to 10 videos in mp4 format (HD Res: 1920x1080) under 500mb or 5min in length
Documents: provide up to 10 PDF files that can be downloaded by attendees
Background Graphic for your page: 1250 x 150px of an abstract image (no text advised)
Thumbnail for Exhibit Hall Page: 600 x 250px of an abstract image (no text advised)

LEAD RETRIEVAL

Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors.

Lead Retrieval Setup

This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options listed below:

TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads
QUESTIONS – add an unlimited amount of qualifying questions for your leads
CONNECTIONS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team

You have real-time access to the latest leads from your onsite scan data, which can be downloaded at any time as a CSV spreadsheet. You will receive an email instructing how your team can access lead retrieval through their personal devices via the ConnectMe app.

Your Full Lead Report

Before the event begins you will receive login credentials to access your Alchemy lead dashboard, which details all your interactions with delegates on the event app in addition to onsite scans at your sessions and booth. This report updates automatically before, during, and after the event.

NEW Lead Report Upgrade Available: Lead Insights unlocks the full potential of your event and digital campaigns through real-time, actionable insights that help you turn your leads into customers and maximise your return on investment. Contact partners@informaconnectls.com for more details on how to upgrade.

We aim for all our events to run in an environmentally and socially responsible way whilst seeking to inspire sustainable development in our markets.

We do this not only because more than 80% of our attendees tell us they care that our events are run in a responsible manner, but because it’s the right thing to do for our customers, colleagues and the communities we serve

Please click here to join our sustainability efforts by working through the relevant points in our Exhibitor Sustainability Checklist

ACCOMODATION

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