The Grimaldi Forum,
Monte Carlo, Monaco
Exhibitor Pod Details
Information & requirements for sponsors with exhibition pods
Welcome to the exhibition manual for IM|Power incorporating FundForum 2024.
Here you will find the relevant information and forms to complete for the event.
Key Contacts:
Operations:
Rebecca Leak | rebecca.leak@informa.com
Sales:
James Roberts | james.roberts@informa.com
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see our Code of Conduct for all sponsor and exhibitor attendees.
YOUR LOGO & PROFILE
If you have not already sent us your company profile please provide the following:
100 word company description plus website address.
Please submit your company profile and EPS/PNG logo to Rebecca Leak if you haven't already.
YOUR PASSES & LEAD GENERATION
Please note passes will be available to register from March 2024
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Rebecca Leak
INCLUDED PASSES
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the event.
Speakers will automatically be registered, please do not use your allotments to register speakers.
The IMpower - FundForum speaker co-ordinator will be contacting all speakers directly with further information about their participation.
ADDITIONAL PASSES
If you require additional passes, please contact Amy Skipper who will be able to share a booking link
LEAD SCANNING
IMpower - FundForum are partnering with Visit Connect as the registration and lead retrieval tool for the event.
Visit Connect puts the success of the show firmly in the palm of your hand. Using their own smart device, exhibitors can verify, rate, prioritise, monitor, and respond to leads in real-time, from the show floor or remotely from a team member at your office.
Scan a visitor badge with Visit Connect immediately to:
- Access contact data,
- Add notes, voice memos and photos
- Answer pre-set questions,
- Set follow up instructions,
- Even immediately contact the lead
Find details here of how Visit Connect will work for lead generation.
Login details will be sent to the primary contact in due course along with further details on how to use the system.
DEADLINES
DEADLINES
- 100 Word Company Profile & EPS logo - by return
- Pass Registration - by 26th April
- At least one and up to ten PDF files to be used to generate QR codes for your stand - by 26th April
- Hotel Reservation - As soon as possible
Please send details to Rebecca Leak
YOUR EXHIBITION POD
As part of your contract IMpower - FundForum will be providing an exhibition pod.
Please see the image, artwork spec and artwork requirements here. Please send final artwork files to Nick Richardson by 20th May 2024
The pod will include the below:
Artwork (provided by you)
Lockable Cupboard
2 Stools & Table
Access to Electricity and WiFi.
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Rebecca Leak
MORE INFO ON BETTER STANDS - click here
REMOVAL OF HANDOUTS & SUSTAINABLE GIVEAWAYS
In keeping with our sustainability aims at IMpower - FundForum we are asking that exhibitors do not provide handouts at this event and we would like all of our exhibitors to embrace this sustainability goal with us.
In order to assist with this, and remove the need for handouts, IMpower - FundForum will provide QR codes to exhibitors that can be shown on your stand – these can be used for people to download materials such as white papers or brochures, or to simply share their details with you. IMpower - FundForum lead generation system will be provided to you to track leads and make notes.
In order to generate engagement at your exhibition stand we recommend you generate an experience at your booth to encourage people to visit.
If you wish to have any branded giveaways at your stand, in keeping with IMpower’s sustainability goals, these must be sustainable in nature. This means they should either be fully recyclable or have longevity of use. They must not contain any single use plastics and you should be aware of the carbon footprint of any items you order. They should support the carbon neutral initiative that IMpower embraces. Please also be aware of the volume of your order – and do not have lots of spare items that will not then be used.
Please see below our advice on how to be more sustainable with your giveaways:
• Find things that are made locally so shipping is more sustainable.
• Avoid gifts that need heavy packaging, which immediately ends up in a landfill.
• Consider what the object is made of. Bamboo is one preferred eco-friendly material. Plastic is a no-no.
• If you give away apparel, look for products made of ethically sourced, organic material. Consider skipping the logo so that the garment has a longer life.
• If you have to ship the gift, avoid overnight delivery and consider buying offsets to cover the carbon footprint of the shipping.
EXHIBITION SET UP & BREAKDOWN TIMES
The exhibition is open from the 25th - 26th June 2024. Please fill page 30 and 35 of the Grimaldi Manual and send it back to Rebecca Leak by the 24th May.
Exhibition Build Up*
24th June:
03:00pm – 05:00pm – Exhibition Pods
Exhibition Break Down*
27th June:
09:00am - 02:00pm - All stands
We will take care of the breakdown for the exhibition pods.
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Informa strongly recommends that you use a freight company for stand deliveries. You deliver the stand to the freight company and the freight company delivers your stand to your booth at the correct time. IMpower - FundForum recommends Monaco Logistique:
Monaco Logistique
www.monacologistique.com
j.bizi@monacologistique.mc
Please note that if you do not use a freight company for deliveries, materials sent directly to the Grimaldi Forum will be held in the loading bay on level -4 and it will be down to individuals to locate the delivery and transport it to their stand. Please note materials may not arrive at the Grimaldi Forum before Friday 21st June
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – Monaco Logistique can also assist with this. Note that materials must be collected by COB on Thursday 27th June.
While there will be some storage onsite during the event, please note that empty cardboard boxes may not be stored and must be removed.
SUPPLIERS
AV Supplier:
Should you wish to order any AV/screens for your stand, please contact:
ThreeSixty Events Ltd
Paul Yates
Tel: 01923 202212
Please see the price list here.
Furniture Supplier:
All furniture can be found on here
Please order furniture through Nick Richardson
Parking:
Please see information on parking from page 12 of the Grimaldi Exhibition Manual
Catering on your stand:
The preferred supplier for stand catering is Sarl Favi Traiteur
Please note that any and all catering on your stand must be arranged through a preferred supplier directly. It is not possible to bring in outside catering.
Electrics:
If you wish to order any electricity other than the standard that will be provided, please contact Nick Richardson.
Freight Company:
Monaco Logistique
www.monacologistique.com
j.bizi@monacologistique.mc
HOTEL ACCOMMODATION
Our exclusive offers can be found here - IMpower 2024 Hotels - Grimaldi Forum 2024
Demand for rooms can be very high, so please book early to avoid disappointment. IMpower - FundForum takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.
DEADLINES
DEADLINES
- Pass Registration - By 24th May
- Exhibitor Declaration - by 24th May
- Hotel Reservation - As soon as possible
- Grimaldi Form (Page 30) - 24th May
- Grimaldi Stand & Security Form (Page 35) - 24th May
- Grimaldi Delivery Information - 24th May
Please send details to Rebecca Leak
COMPULSORY HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules.
Please also see here the fire safety information for the Grimaldi Forum. All exhibitors/stand builders must be aware of these rules.