Exhibition Manual
Below you will find information and links that will prepare you for IRT. Please carefully read through each section below and let us know if you have any questions. Key Contacts
Sales
Neha Singh | Neha.Singh@informa.com
Marketing
Joanne Driscoll | Joanne.Driscoll@informa.com
Operations
Allison Hale | Allison.Hale@informa.com
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Out
Exhibition Set Up Hours:
Tuesday 10/15/2024
4:00 PM- 7:00 PM
Exhibition Break Down Hours:
Thursday 10/17/2024
4:00 PM- 6:00 PM
Exhibit Hours
Wednesday, 10/16
Breakfast and Registration 8:00 AM - 8:50 AM
Networking Break -11:15 AM - 11:45 AM
Networking Lunch - 1:15 PM - 2:15 PM
Networking Break - 3:45 PM - 4:15 PM
Networking Drinks Reception - 5:15 PM - 6:15 PM
Thursday, 10/17
Breakfast and Registration - 8:00 AM- 9:10 AM
Networking Break - 10:50 AM - 11:20 AM
Networking Lunch - 12:50 PM - 1:50 PM
Networking Break: 3:20 PM - 3:50 PM
Booth Space
Included in the 8x10 booth space is a 6' table and 2 chairs. Wifi and electric are complimentary and the space is carpeted.
With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
Please note that Informa Connect DOES NOT HAVE a decorator or General Service Contractor for this event. All shipping, builds, etc. will need to go through the hotel.
AV/POWER ORDER FORM
Pass Registration
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Allison Hale
- Allison.Hale@informa.com
Complimentary Passes
Your contract comes with a specific amount of complimentary Main Conference and Booth Staff passes for the event.
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register for these passes.
If you need to register for additional conference passes over your allocation - please contact Allison Hale
Speaker Passes
Please DO NOT use your allotment of complimentary passes to register speakers. Speakers will automatically be registered
Allison Hale will be contacting all speakers directly with further information about their participation.
Shipping and Material Handling
Please Ship Materials to:
The Revere Hotel
200 Stuart St.
Boston, MA 02116
℅ Lola Ibanez
IRT
EXHIBITOR COMPANY
Martials CANNOT ARRIVE BEFORE 10/11
Accomodations
IRT Room Block:
Please visit our Plan Your Visit page for full information including rates and links to make your reservation
Cutoff Date: September 24, 2024
Floorplan Subject to Change - Please Refer to ConnectMe for the Most Up-to-Date Information
Capture Onsite Leads with the Visit Connect App
Use your personal smartphone to scan attendees using the Visit Connect App. Watch our short 3-minute video to understand how to generate high quality leads with our onsite scanning app!
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward program, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.