Tabletop Booth
All tabletop booth spaces will be set with:
• one 6’x30" table
• two chairs
You may bring a pop-up display that fits behind or on top of your 6-foot table. You may NOT bring a full 10’x10’ booth display.
*Electrical and AV services are not included in booth Sponsorship or Exhibitor Package. If you require Electrical, Internet or AV equipment, you must order it through the hotel vendors via the forms below
*The Scott Resort is equipped with Wi-Fi. We recommend using Wi-Fi for personal devices, such as phones and laptops. If you wish to run a demo at your booth, we suggest ordering a hard-wired internet line or personal wireless hot spot
The tabletop booths will be in the keynote room. Please do not set up, exhibit, talk, host attendees, or move out during the keynote sessions.
Encore Order Form
Browse Encore’s Catalogue for Electrical, Internet, + A/V options. To secure equipment, we recommend ordering by January 13th, however, Encore also accepts onsite orders.
Simply click on the link below and type in our event name, "Media Insights & Engagement" under "Search Events."
When our event shows up, click on the "Shop for Event" button.
Shipping & Receiving
Due to limited storage, the hotel cannot accept any large shipment of drayage, packages or exhibits for an exhibit and/or client. A large shipment is roughly defined as any shipment in number more than five boxes, or weighing more than 100 lbs. If an exhibitor sends unqualified packages without communication, they will NOT be accepted by the receiving/shipping department. Please review the Vendor Shipping Info here.
Exhibition materials can be shipped directly to the Scott Resort. The hotel will begin accepting packages on Friday, January 31st, 2025. Please see the shipping instructions below for shipping information. Any packages being shipped to the hotel must be labeled with the following:
SHIPPING ADDRESS:
Attn:
1st line: Event Name/ Company Name (Exhibitor)
2nd line: Booth # / Recipient (Guest) Name **very important
Address:
4925 N Scottsdale Rd, Scottsdale, AZ 85251
BEFORE THE EVENT:
Shipping to the venue, all packages need to arrive to the venue 3 days prior to the event and no earlier than Friday, January 31st.
Submit your tracking information here.
The hotel has provided shipping labels with their address, you can download below.
AFTER THE EVENT:
If you plan on leaving materials to be shipped out by the hotel you must do the following:
1. Have shipping labels ready to go and attached to your packages
2. Have the Shipping Request Form filled out and give to the Scott Resort shipping department, you can download this below.
The Scott Resort Shipping Labels
The Scott Resort Shipping Request Form
Exhibitor Guidelines & Regulations
Show Management will have free and exclusive power in the matter of interpretation, amendment and enforcement of all regulations that appear in this exhibitor manual. All rules are subject to change in accordance with Fire Marshal regulations. Exhibitors must comply with all the laws, regulations, and ordinances in force in the exhibit facility.
1. Exhibitors agree to maintain decorum in and around their exhibit space that will not obstruct or disturb other exhibitors. The aisles, passageways, overhead spaces, public meeting rooms, and other meeting facilities are controlled by the Media Insights & Engagement Conference. Each exhibitor will adhere to the following space allocation restrictions:
a) No obstructive booth design is permitted; The Exhibitor is not allowed to obstruct the view, interfere with, or adversely affect the displays of other exhibitors.
b) The maximum booth height for tabletop booths is 8 feet high and the length of what will fit behind your 6 feet table. The Exhibitor is not allowed to place any items, furniture and/or displays outside of the assigned space or exceed the standardized height without prior approval from the Organizer.
d) Displays, furniture, etc. in public aisle ways are prohibited; Exhibitors may not place any display material, demonstrations, or exhibits, nor extend their stand structures and fittings, beyond their contracted boundary. Requests for special cases are subject to approval from show management. A standard 10’ booth pop up will not fit in your tabletop space and is not permitted at MI&E
e) No interference with light or space of other Exhibitors will be allowed.
f) Signs, banners, and posters may not be placed outside the exhibit space assigned to each Exhibitor and are prohibited in public aisles. All signs must be self-supporting within the booth area.
g) Entrances to booths must be in the direction depicted on the floor plan.
2. Exhibitors may not sublet, assign, or share any part of the space allocated.
3. Absolutely no dismantling/tear-down of booths will be permitted before the specified move-out portion of the meeting. This is disruptive and dangerous to attendees and other exhibitors. Penalties will be imposed on any exhibitor who does not abide by this policy and will affect the exhibitor’s ranking in the booth selection process as well as the possibility of exhibiting at future meetings.
4. All exhibitors are responsible for making their own arrangements for any services.
a) Electrical, Telecommunication, and AV services are not included in any Sponsor or Exhibitor Package.
b) Electrical and other mechanical apparatuses must be muffled so that noise does not disturb other Exhibitors