Tabletop Booth
Tabletop Exhibits Include: 6'L x 30"H skirted table, two chairs, one wastebasket
See example here.
Optional Add-Ons:
- A/V + Electrical. Browse Encore’s Catalogue by the Order Deadline (January 23rd)
- The venue will have basic Wi-Fi in the exhibit area, but if you plan to demo or stream, we recommend you order with Encore.
- You may bring a pop-up display that fits behind or on top of your 6-foot table. You may NOT bring a full 10’x10’ booth display.
Shipping to the Venue
Due to limited storage, the hotel cannot accept any large shipment of drayage, packages or exhibits for an exhibit and/or client. A large shipment is roughly defined as any shipment in number more than five boxes, or weighing more than 100 lbs. If an exhibitor sends unqualified packages without prior communication, they will NOT be accepted by the receiving/shipping department. Small outgoing shipments can be picked up at the front desk, located on the lobby level.
Shipping Timeframe
The hotel will begin accepting packages on January 23 until January 26.
Shipping Address
Any packages being shipped to the hotel must be labeled with the following:
Attn:
1st line: Media Insights - Company Name
2nd line: Booth # / Recipient (Guest) Name
Address:
2950 Coconut Grove Dr, Coral Gables, FL 33134
Material Handling Fees
Envelopes - $2.00
Small Box - $5.00
Medium Box - $15.00
Large Box - $30.00
Extra Large Box - $45.00
Pallets and Crates - $150.00 or $0.75/lb. > 200 lbs.
Exhibitor Insurance Requirements
Exhibitor insurance is mandatory for all participants to protect your company while onsite. This requirement is mandated by the venue and is standard practice at all Informa Connect events.
If you do not have exhibitor insurance, our preferred vendor offers a streamlined solution that ensures you meet all requirements without the hassle of adjusting existing policies. Purchase coverage here.
Required Coverage
Commercial General Liability:
- Total Limits of $1,000,000.
- Limits can be satisfied with a combination of General Liability and Umbrella (per Occurrence Limits).
Coverage Period
- Must begin from your first move-in day - 1/26
- Must continue through your final move-out day - 1/29
Additionally Insured to be Included
- Informa Connect, an Informa company (parent company of MI&E)
- Loews Coral Gables
Deadline to Submit Insurance
Deadline to Submit Exhibitor Insurance: Monday, January 26th
Email Directly to Sydney.Atendido@informa.com
Third-Party Contractors
Exhibitors who are using the services of a third-party contractor are further responsible for informing their contractor that they are required to submit a certificate of insurance to show management and no later than January 23, 2026. The purpose of this insurance is to provide liability coverage for your company as well as for Show Management. You may obtain this insurance from your organization’s own insurance company, or from the insurance company of your choice. Neither Show Management nor their agents are responsible for any loss or injury that may occur to the person or property of exhibitors or their guests, invitees, employees, or agents from any cause whatsoever, including cancellations or impediments to the conduct of the event. The exhibitor agrees to pay for any damage (incurred through carelessness or other cause by the exhibitor, his employee, or agents) to the exhibition facility, its equipment, or to that of another exhibitor. If the exhibitor’s material fails to arrive, the exhibitor is still responsible for their space rental. The exhibitor assumes entire responsibility and agrees to protect, indemnify, defend, save, and hold harmless Informa Connect and its agents, officers, and employees against all claims, losses, and damages, including attorney’s fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy, or use of exhibition premises or a part thereof.
Exhibitor Guidelines & Regulations
Show Management will have free and exclusive power in the matter of interpretation, amendment and enforcement of all regulations that appear in this exhibitor manual. All rules are subject to change in accordance with Fire Marshal regulations. Exhibitors must comply with all the laws, regulations, and ordinances in force in the exhibit facility.
1. Exhibitors agree to maintain decorum in and around their exhibit space that will not obstruct or disturb other exhibitors. The aisles, passageways, overhead spaces, public meeting rooms, and other meeting facilities are controlled by the Media Insights & Engagement Conference. Each exhibitor will adhere to the following space allocation restrictions:
a) No obstructive booth design is permitted; The Exhibitor is not allowed to obstruct the view, interfere with, or adversely affect the displays of other exhibitors.
b) The maximum booth height for tabletop booths is 8 feet high and the length of what will fit behind your 6 feet table. The Exhibitor is not allowed to place any items, furniture and/or displays outside of the assigned space or exceed the standardized height without prior approval from the Organizer.
d) Displays, furniture, etc. in public aisle ways are prohibited; Exhibitors may not place any display material, demonstrations, or exhibits, nor extend their stand structures and fittings, beyond their contracted boundary. Requests for special cases are subject to approval from show management. A standard 10’ booth pop up will not fit in your tabletop space and is not permitted at MI&E
e) No interference with light or space of other Exhibitors will be allowed.
f) Signs, banners, and posters may not be placed outside the exhibit space assigned to each Exhibitor and are prohibited in public aisles. All signs must be self-supporting within the booth area.
g) Entrances to booths must be in the direction depicted on the floor plan.
2. Exhibitors may not sublet, assign, or share any part of the space allocated.
3. Absolutely no dismantling/tear-down of booths will be permitted before the specified move-out portion of the meeting. This is disruptive and dangerous to attendees and other exhibitors. Penalties will be imposed on any exhibitor who does not abide by this policy and will affect the exhibitor’s ranking in the booth selection process as well as the possibility of exhibiting at future meetings.
4. All exhibitors are responsible for making their own arrangements for any services.
a) Electrical, Telecommunication, and AV services are not included in any Sponsor or Exhibitor Package.
b) Electrical and other mechanical apparatuses must be muffled so that noise does not disturb other Exhibitors