This site is part of the Informa Connect Division of Informa PLC

This site is operated by a business or businesses owned by Informa PLC and all copyright resides with them. Informa PLC's registered office is 5 Howick Place, London SW1P 1WG. Registered in England and Wales. Number 3099067.


  • 00
  • 00
  • 00
  • 00
November 15-16, 2021
Omni NashvilleNashville, TN

Health & Safety at The Media Insights & Engagement Conference

Media Insights 2021 will be organized in accordance with Informa's AllSecure health and safety standard.

As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.


When you join our event, you can expect to see that health and safety is a priority, and that a range of measures are in place to ensure everyone involved is able to enjoy a safe, hygienic, productive and high-quality organized event experience.

All Informa events will be run according to official government and local authority guidance in the first instance, as well as any venue or location-specific regulations. In addition, all Informa events will follow the ten Informa AllSecure priority commitments. Wherever applicable and possible, our events will also apply the fuller range of standards and guidelines described in the  Informa AllSecure guidebook.

These security guidelines are also outlined in this short video. 

Cleaning and Hygiene

Here are measures we will take to facilitate the highest levels of cleanliness and hygiene:

Enhanced Cleaning

The Media Insights & Engagement Conference will undertake enhanced, deep cleaning before, during and after our events, working with venue partners to ensure the highest standards of hygiene and cleanliness. This includes continuous sanitization throughout the course of an event, with a focus on high-touch areas such as door handles, restrooms and food and beverage areas.

Personal Hygiene

The Media Insights & Engagement Conference will provide additional hand washing facilities and hand sanitising stations throughout the event space, encouraging all participants to regularly wash and disinfect their hands.

Physical Distancing

We will manage physical distancing through the following processes:

Non-Contact Registration

Through increased use of technology, The Media Insights & Engagement Conference aims to minimize lines and entry transactions. Visitors are encouraged to register online before the show enabling barcode scanning for contactless entry. Registration counters will have a partition between visitors and registration staff.

Crowd Density Standards (CDS)

The Media Insights & Engagement Conference will maintain a density of participants. This will be managed through one or more control measures such as pre-show communications to participants, a one-way traffic system around show floors, and on-site signage and floor markings.

Physical Distancing

The Media Insights & Engagement Conference is following a 3-foot radial distance / 6 feet of physical distance per person. One- way entrances and exits into and in the building including exhibit halls. Lounges, table rounds, seating areas will be arranged to ensure social distancing.  Elevators and Restrooms will have capacity controls.

Detect and Protect

Measures are in place for both protection and early detection:

Personal Protective Equipment (PPE)

All attendees and staff will be required to wear a face mask upon entry to The Media Insights & Engagement Conference.  Masks will be available on-site if a guest does not have their own.

Temperature Screening

The Media Insights & Engagment Conference will screen all guests for elevated (over 100.4F) temperatures via thermal temperature scanning prior to exhibit hall and conference entry.

First Aid

The Media Insights & Engagement Conference will have access to a qualified first aid responder for any immediate medical needs or medically-related questions.

Stay Safe at The Media Insights & Engagement Conference

Official Vendors

Our vendors are taking all precautions and providing added tips on designing a Safe and Successful Event. GES, our event General Contractor, will be following guidelines provided by the ESCA to help create a safe environment for all. GES has also created their own Health & Safety guides as one of the first vendors to help execute a safe event in 2021. Check out the GES Health & Safety page for more information.

The Omni Nashville has taken sensible precautions onsite such as:

Deployed additional hand sanitizer stations in high trafficked areas throughout the venue.

High-traffic areas will be designated as one-way passages to include wider aisles, where practical

Increased frequency of cleaning and disinfecting commonly touched areas by use of EPA-certified cleansers that are CDC-compliant.

Employing face coverings and social distancing measures onsite, in support of public health recommendations

Omni staff will conduct daily health screening, including temperature checks and will be thoroughly trained on the proper techniques to prevent the transmission of sickness.
Acknowledging that the current public health landscape is a fluid situation, visit regularly updated public health resources for general information on stopping the spread of COVID-19.

Centers for Disease Control

Nashville Reopening

Nashville Reopening Roadmap

Omni Safe & Clean

What Exhibitors Need to Know:

Details are included in your exhibitor portal and will highlight important safety updates including:

1. Pick Up Your Badge Prior to Entering the Loading Dock Area.

2. Pack a Face Mask.

3. Review The Media Insights & Engagement Conference Health & Safety Plan.

4. Plan for Extra Time to Enter the Show

5. Exhibit Floor Flow Has Been Modified to Allow for Social Distancing.

6. Updating booth sampling information.

What Attendees Need to Know:

Ensure you read through our Attendee Health & Safety Checklist to prepare for a safe & successful event and reach out with any questions:

While specific detailed measures being taken for our event are still being planned, click here to view recent webinar by Gary Schuman, Head of Safety, Security & Resilience, and learn more about Informa’s All Secure standards and how this has been rolled out at recent Informa events.


Read Frequently Asked Questions Here

If you have further questions or concerns, contact us at

Health, safety and security guidelines as of May 11, 2021. The Media Insights & Engagement Conference will continually update with relevant health and safety standards to ensure you receive the most update to date measures and information for a safe, secure and organized event.