The Scott Resort & Spa,
Exhibitor Resource Center
Exhibitors and Sponsors: Below is information and links that will help you prepare for the 2020 Media Insights & Engagement Conference coming up in New Orleans.
Exhibitor Service Kit
The exhibitor service kit includes:
- Important Dates and Deadlines
- General Information and Schedule
- Hotel Information
- Event Rules and Regulations
- Shipping Information
- Conference Passes
- Onsite Contact Form
- Insurance Information
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management
Exhibitor Move In:
Exhibition set up will begin on:
Sunday, January 26th at 3:00pm-6:00pm.
All booths must be set and operational by 8:30pm on Monday, January 27th, 2020.
Monday, January 27, 2020
8:30 AM - 5:30 PM
Tuesday, January 28, 2020
8:30 AM - 6:00 PM
Wednesday, January 29, 2020
9:15 AM - 1:15 PM
Exhibitor Move Out:
Exhibition break down will begin on:
Wednesday, January 29, 2020 at 1:15 PM - 3:30 PM
Your exhibitor space includes:
Please refer to your contract to confirm your allotted booth space. Your package includes either an 8’x10’ booth space including a 6’ table and 2 chairs or a genius bar space including a square high cafe table, 1 stool & (1) 32" TV monitor on a stand and power strip.
You will need to order (NOT included with your booth):
Electrical and AV services are not included in 8'x10' Exhibitor Packages. If you require Electrical or AV equipment, you must order it through the hotel vendors via the forms below. Wireless internet is complimentary in the venue. If you require a hardwired internet line in your booth please reach out to one of the event contacts for more information.
Ordering forms can be found here:
All exhibition materials should be shipped directly to the Royal Sonesta. The hotel will begin accepting packages on Monday, January 20, 2020. Please see the shipping document and the below for shipping information. Please be sure to return the credit card authorization form to the hotel when collecting your packages for payment of these fees.
Shipping booth materials:
Any packages being shipped to the hotel must be labeled with the following:
(Company or Exhibit Name)
Royal Sonesta New Orleans
300 Bourbon St
New Orleans, LA 70130
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped to the Royal Sonesta. Our show management team will help track packages on-site should any issues or delays arise.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Kristin Wittreich (Kristin.Wittreich@informa.com).
Your Complimentary Passes:
How to Register:
- Please use your unique registration link found in the body of the email
- Enter the full contact information of each of your attendees and click submit to complete the registration. You will need to go back to the link for each attendee you are registering. Please refer to your contract to confirm how many complimentary passes you are allotted in your sponsorship agreement.
- Speakers will be automatically registered, so please do not use your allotments to register speakers.
- If you have any changes to your registered passes, please email these changes to Kristin.Wittreich@informa.com.
- Your complimentary Main Conference Sponsor/Exhibitor Delegate Pass registration allows you full access to the MI&E Exhibit Hall & Conference Sessions from Monday, January 27 through Wednesday, January 29.
Reserve your Room at Media Insights
Our team has prepared a block of discounted hotel rooms to make your visit to New Orleans both stress-free and cost-effective. Please book your hotel room by calling 1-855-463-3092 and reference the group rate for Informa Connect Media Insights Conference or book online using this direct link: Media Insights Hotel Link
Royal Sonesta New Orleans
300 Bourbon Street
New Orleans, LA 70130
Phone: (855) 463-3092
Rate: $199+tax/night. After the allocation of rooms are full, the hotel will offer the best available room rate.
Reservation Cut-off Deadline: January 2, 2020 or until sold out. Please ensure to book your room before this date.
It has come to our attention that some event attendees have been contacted by third party providers seeking to book attendees' hotel reservations at reduced rates. Please be advised that no third-party providers have been authorized by Informa Connect or the contracted hotel to provide such services, and any representations to the contrary should be considered fraudulent. All reservations should be made directly with the above hotel by calling directly to the number listed above. Under no circumstances should you provide personal information or credit card details to any such third parties. Informa Connect disclaims responsibility for any losses or complications arising out of attempted hotel bookings by attendees through third party providers.
General questions about the service kit, registration, or event logistics:
Kristin Wittreich, Operations Coordinator