Exhibitor Manual
As a sponsor in this year's program, our number one priority is to deliver to you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for the Medicaid Drug Rebate Program (MDRP) Summit 2025. Please read carefully though each section, and let us know if you have any questions.
Sales
Matt Hannon | 781-462-5356 | matt.hannon@informa.com
Sponsor Operations & Logistics
Chabelyz Mejia | 774-407-5229 | Chabelyz.Mejia@informa.com
ConnectMe Platform
Justine Comeau | +1 929-255-0763 | justine.comeau@informa.com
Deadlines
Please review this list of important deadlines for both the In-Person and Virtual Event:
Friday, August 22:
- Speaker Bios/Photos Due
- Pass Registration Due
- send to Laura Richardson
Monday, August 18:
- Sponsor Resource Pages on the ConnectMe platform go live. Please review the guide on how to complete your Sponsor Resource Page. Should you have any questions, please connect with Justine.Comeau@informa.com.
Monday, September 8:
- Slides/Presentation Decks Due
- If you would prefer to provide your presentation once onsite, please let Laura Richardson know, and we can plan for that arrangement
Wednesday, September 10:
- Tracking for booth materials due to Informa Connect
- Earliest date for packages to arrive at hotel
- Health and Safety Guidelines (Action Required: Submit Page 17)
- Submit Certificate of Insurance to Exhibitor Insurance here
Certificate of Insurance - Required to Exhibit for all Informa Shows
As an exhibitor participating at the Medicaid Drug Rebate Program Summit 2025 you must have adequate liability insurance to protect the attending public, the show organizer and yourself. To participate in the event, exhibitors must submit proof of coverage meeting the below requirements and fill out and submit page 17 of the guidelines below.
- The policy needs to be in effect from September 14th, 2025 through September 17th, 2025
- Comprehensive General Liability to cover bodily injury and property damage to third persons, including Personal and Adv injury limits and Products + Completed Operations coverage of no less than Two Million Dollars ($2,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate.
- Required Additional Insured: Informa Connect, Informa Markets, Fairmont Chicago
- Certificate holder: Informa Connect, 605 Third Avenue 22FL, New York, NY 10158
If you have your own Insurance coverage for the event, please provide a valid Certificate of Insurance that meets the above requirements. To submit this, you must upload your Certificate of Insurance using the link below for review and approval. Please DO NOT email, mail or fax your certificate. Please see example attached below.
Health and Safety Guidelines - Page 17 required for all Exhibitors
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
The Exhibit Hall is located in the Imperial Ballroom
Exhibition set up hours:
Sunday, September 14th: 3:00 PM - 5:00 PM
Exhibition break down:
Wednesday, September 17th: 1:00 PM - 3:00 PM
Exhibit Hours:
Monday, September 15th
7:30AM - 6:05PM
Registration & Networking Breakfast: 7:30AM - 8:30AM
Networking Break: 10:15AM - 10:45AM
Networking Luncheon: 12:20PM - 1:20PM
Networking Break: 3:00PM - 3:30PM
Networking Reception: 5:05PM - 6:05PM
Tuesday, September 16th
7:15AM - 6:10PM
Networking Breakfast: 7:15AM - 8:30AM
Networking Break: 10:30AM - 11:10AM
Networking Luncheon: 12:40PM - 1:40PM
Networking Break: 3:05PM - 3:35PM
Networking Reception: 5:00PM - 6:00PM
Wednesday, September 17th
7:15AM - 1:00PM
Networking Breakfast: 7:15AM - 8:00AM
Networking Break: 10:20AM - 10:50AM
Networking Luncheon: 12:15PM - 1:00PM
Pass Registration Due - Friday, September 5th
Complimentary Passes
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Chabelyz Mejia- Chabelyz.mejia@informa.com
Instructions on how to register your complimentary passes will be communicated via email from the Visit Connect platform. If you have any changes to registered passes after submitting, or have questions in how to register your passes, please contact Chabelyz Mejia.
Speakers will automatically be registered and do not count towards your complimentary pass allotment. If you have not yet submitted your speaker details, please send to Laura Richardson as soon as possible. Speakers will be contacted directly with further information about their participation.
Additional Passes
If you need to register for additional sponsor passes over your allocation, please contact Matt Hannon - matt.hannon@informa.com.
If you need to register for additional conference passes, please contact George Barber - george.barber@informa.com
Exhibitor Setup
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.
For shipping, please label with the below:
Hold For Guest: (Guest Name) (Guest Cell Number)
c/o FedEx Office at Fairmont Chicago Millennium Park
200 North Columbus DriveChicago, IL, 60601
(Convention / Conference / Group / Event Name)
Please send complete tracking information by Wednesday, September 10th to Chabelyz Mejia
Booth Setup & Breakdown
Booth Setup: Sunday, September 14th, 3:00 PM - 5:00 PM
Booth setup will take place in the Imperial ballroom. The hall will reopen at 7:00 AM the following morning for attendees.
Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, linen and 2 chairs. If you would like power or internet, the link is listed below. The hall is also carpeted.
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
To retrieve your boxes, exhibitors will need to contact the Fedex office. You can request and pay for your package handling by calling their office at home: 312.938.5425 or Email: usa5609@fedex.com. FedEx will securely store your credit card information.
This needs to be completed before Setup day because the Fedex office is not open on Saturday or Sunday.
Exhibitor Breakdown: Following the networking lunch on Day 3 - Wednesday, September 17th, at 1:00 PM. Close of conference is at 3:00 PM. You will need to visit the FedEx Office during breakdown as well to arrange for the pickup of your packages, regardless of what carrier you are using.
2025 Exhibit Hall Floorplan
Exhibitor Shipping & Handling Fees + Fedex Contact info (continued)
AV Request Form - Screens, Kiosks, Etc
Power/ Internet Ordering Form - If needed, please order 5AMP which includes a power strip
Accommodation
MDRP Summit 2025 Room Block
Please visit our Plan Your Visit page for full information. The Host hotel is currently sold out. Please use the Hotel Maps Link to book your reservation:CLICK HERE
PLEASE NOTE: All hotel reservations for this conference should be booked directly with the hotels using the provided links only. Informa Connect does not partner with housing bureaus or third party agencies for this event and none are authorized to call or contact you on our behalf.
Lead Retrieval
Lead Retrieval will be available through ConnectMe/Visit Connect to all exhibitors and sponsors who opted in via their contract.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:
- TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads
- QUESTIONS – add an unlimited amount of qualifying questions for your leads
- LEADS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team
Your Full Lead Report
Your leads will be available within your Lead Insights dashboard on Visit Connect. You will receive an email from leadinsights.lifesciences@informa.com with instructions on your access before the event begins.
How to Update Your Sponsor Resource Page
Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo date. If you have any questions, please get in touch with Justine: Justine.Comeau@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/welcome-desk
- User Name: your email address
- Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Justine Comeau.
2. Click the Sponsor Resource Page Tab - find your company name and click 'Showcase'
3. Click Edit Stand - in the top right corner of your showcase page
4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes.
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our market
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.