EXHIBITOR MANUAL
As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for the Pharmaceutical Compliance Congress. Please read carefully though each section, and let us know if you have any questions.
Sales
Derek Tagliarino | +1-212-600-3433 | derek.tagliarino@informa.com
Operations
Meghan Gemmell | +1 781 565 8646 | meghan.gemmell@informa.com
ConnectMe
Justine Comeau | justine.comeau@informa.com
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
The Exhibit Hall will be in Salon I, located on the Fifth Floor.
Exhibition set up hours:
Monday, April 15th: 4:00 PM - 6:00 PM
Exhibition break down:
Thursday, April 18th: 11:00 AM - 1:00 PM
Exhibit Hours
Tuesday, April 16th:
7:30 AM - 6:15 PM
Networking Breakfast: 7:30 AM - 8:30 AM
Networking Break: 10:00 AM - 10:30 AM
Networking Luncheon: 12:00 PM - 1:30 PM
Networking Break: 2:45 PM - 3:15 PM
Networking Reception: 5:15 PM - 6:15 PM
Wednesday, April 17th:
7:30 AM - 5:00 PM
Networking Breakfast: 7:30 AM - 8:00 AM
Networking Break: 10:00 AM - 10:30 AM
Networking Luncheon: 12:30 PM - 1:30 PM
Networking Break: 3:00 PM - 3:30 PM
Thursday, April 18th:
7:15 AM - 12:00 PM
Networking Breakfast: 7:15 AM - 8:30 AM
Networking Break: 10:30 AM - 11:00 AM
Deadlines
Please review this list of important deadlines for both the In-Person and Virtual Event:
Tuesday, March 5th:
- Sponsor Resources (no submission necessary, though you will use these to build your Sponsor Resource Hub within the ConnectMe platform)
- Sponsor Resource Hub Demo (this will be recorded and available for your reference) You will receive a calendar invite for the demo, taking place at 11:30 AM EST.
Wednesday, March 25th:
- Speaker Bios/Photos Due
- Pass Registration Due
Monday, April 1st:
- Last day to opt in for Power at your Booth - please request via email to Meghan Gemmell
- Slides/Presentation Decks Due
- If you would prefer to provide your presentation once onsite, please let Meghan Gemmell know, and we can plan for that arrangement
Wednesday, April 10th:
- Tracking for booth materials due to Informa Connect
- Earliest date for packages to arrive at hotel
Pass Registration Due - Monday, March 25th
Complimentary Passes
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Meghan Gemmell - Meghan.Gemmell@informa.com
Instructions on how to register your complimentary passes will be communicated via email through the Exhibitor Manual Kit. If you have any changes to registered passes after submitting, please contact Meghan Gemmell.
Speakers will automatically be registered and do not count towards your complimentary booth pass allotment. If you have not yet submitted your speaker details, please send to Meghan Gemmell as soon as possible. Speakers will be contacted directly with further information about their participation.
Additional Passes
If your need to register for additional booth passes over your allocation, please contact Derek Tagliarino - derek.tagliarino@informa.com
If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: Zaynab Noor - zaynab.noor@informa.com and Alameen Ali - alameen.ali@informa.com
Exhibitor Setup
Shipping - Tracking Numbers
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.
For shipping, please label with the below:
Company & Onsite Contact Name
Number of boxes (i.e. 1 of 3, 2 of 3, etc.)
Informa Connect/Pharmaceutical Compliance Congress
The Ritz-Carlton, Tyson's Corner
1700 Tysons Boulevard
McLean, VA 22102
Please send complete tracking information by Wednesday, April 10th to Meghan Gemmell - meghan.gemmell@informa.com
Booth Setup & Breakdown
Booth Setup: Monday, April 15th, 4:00 PM - 6:00 PM
Booth setup will begin at 4:00 PM on Monday, April 15th in Salon I, and close at 6:00 PM. The hall will reopen at 7:30 AM the following morning for attendees.
Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs. Please let us know if you would like access to power prior to arrival.
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
Exhibitor breakdown will be following the networking break on Day 3 - Thursday, April 18th, at 11:00 AM. Close of conference is at 12:00 PM.
Show Schedule
Exhibit Hall Hours:
- Monday, April 15th - 4:00 PM - 6:00 PM (Exhibitor Booth Setup Only)
- Tuesday, April 16th - 7:30 AM - 6:15 PM
- Reception: 5:15 PM - 6:15 PM
- Wednesday. April 17th - 7:30 AM - 5:00 PM
- Thursday, April 18th - 7:15 AM - 11:00 AM
- Breakdown 11:00 AM
Registration Desk Hours:
- Monday, April 15th - 4:00 PM - 6:00 PM (Exhibitor Booth Setup Only)
- Tuesday, April 16th - 7:30 AM - 6:15 PM
- Wednesday. April 17th - 7:30 AM - 5:00 PM
- Thursday, April 18th - 7:15 AM - 11:00 AM
Exhibit Hall Floorplan
SHIPPING & HANDLING INSTRUCTIONS - PLEASE DOWNLOAD
AV Request Form
Lead Retrieval
Lead Retrieval will be available through ConnectMe/Visit Connect to all exhibitors and sponsors who opted in via their contract.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:
- TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads
- QUESTIONS – add an unlimited amount of qualifying questions for your leads
- LEADS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team
Your Full Lead Report
Before the event begins you will receive login credentials to access your Alchemy lead dashboard, which details all your interactions with delegates on the event app in addition to onsite scans at your sessions and booth. This report updates automatically before, during, and after the event.
Accommodation
Pharmaceutical Compliance Congress 2024 Room Block
Please visit our Plan Your Visit page for full information including rates and links to make your reservations
Rooms are limited and the discounted rate will expire in advance of the meeting, so please book as soon as possible.
Sponsor Resource Page
PCC 2024 is a face to face event, with a portion live-streamed to a virtual audience. Please prepare the below for the Sponsor Resource Page Demo, Tuesday, March 5th at 11:30 AM EST:
Your resource page includes the following opportunities:
- Company name (as it should appear on the app)
- Company About Us: Write a snappy header to let visitors know who you are. (max 150 characters)
- Company description (maximum 1000 words)
- Company logo (400 pixels wide x 180 pixels high - JPG / PNG)
- Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape). Videos over 500mb or 5 minutes in length will fail to upload, so keep them short and interesting!
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. (1250 x 150px; ABSTRACT-no text; JPEG or PNG)
- Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px - ABSTRACT-no text; if you do not provide one, we will upload a generic event one for you.
More deadlines for completing your virtual booth will follow the Sponsor Resource Page demo, which will be recorded.
How to Update Your Sponsor Resource Page
Once you have gathered your Virtual Sponsor Hub Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo date. If you have any questions, please get in touch with Justine: Justine.Comeau@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Virtual Event Platform Login Link: https://lifesciences.connectmeinforma.com/welcome-desk
- User Name: your email address (if you have participated at an event with us already, please use your existing login/password)
- Passwordless entry - follow the instructions on the page. If you have trouble with the 'magic link' contact Justine Comeau
2. Click the Sponsor Hub Tab - find your company name and click 'Showcase'
3. Click Edit Stand - in the top right corner of your showcase page
4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes.
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
Exhibitor Sustainability Checklist
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
Better Stands
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
More Info on Better Stands - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled