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PCC 2024 — Pharmaceutical Compliance Congress
Delivered as a Hybrid Event
April 16-18, 2024The Ritz-Carlton, Tysons Corner | McLean, VA

EXHIBITOR MANUAL

As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.

Below you will find information and links that will prepare you for the Pharmaceutical Compliance Congress. Please read carefully though each section, and let us know if you have any questions.

Sales

Derek Tagliarino | +1-212-600-3433 | derek.tagliarino@informa.com

Operations

Meghan Gemmell | +1 781 565 8646 | meghan.gemmell@informa.com

ConnectMe

Event Schedule

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

Exhibitor Move In and Move Out

The Exhibit Hall will be in Salon I, located on the Fifth Floor.

Exhibition set up hours: 
Monday, April 15th: 4:00 PM - 6:00 PM

Exhibition break down: 
Thursday, April 18th: 12:45 PM - 2:30 PM 

Exhibit Hours

Tuesday, April 16th:

7:30 AM - 6:15 PM

Networking Breakfast: 7:30 AM - 8:30 AM
Networking Break: 10:00 AM - 10:30 AM
Networking Luncheon: 12:00 PM - 1:30 PM
Networking Break: 2:45 PM - 3:15 PM
Networking Reception: 5:15 PM - 6:15 PM

Wednesday, April 17th:

7:30 AM - 5:00 PM

Networking Breakfast: 8:00 AM - 8:30 AM
Networking Break: 10:00 AM - 10:30 AM
Networking Luncheon: 12:30 PM - 1:30 PM
Networking Break: 3:00 PM - 3:30 PM

Thursday, April 18th:

7:45 AM - 2:30 PM

Networking Breakfast: 7:45 AM - 9:00 AM
Networking Break: 10:30 AM - 11:00 AM
Networking Luncheon: 12:45 PM - 2:30 PM

Deadlines

Please review this list of important deadlines for both the In-Person and Virtual Event:

Tuesday, March 5th:

  • Sponsor Resources (no submission necessary, though you will use these to build your Sponsor Resource Hub within the ConnectMe platform)
  • Sponsor Resource Hub Demo (this will be recorded and available for your reference) You will receive a calendar invite for the demo, taking place at 11:30 AM EST.

Wednesday, March 25th:

  • Speaker Bios/Photos Due
  • Pass Registration Due

Monday, April 1st:

  • Last day to opt in for Power at your Booth - please request via email to Meghan Gemmell 
  • Slides/Presentation Decks Due
    • If you would prefer to provide your presentation once onsite, please let Meghan Gemmell know, and we can plan for that arrangement

Wednesday, April 10th:

  • Tracking for booth materials due to Informa Connect
  • Earliest date for packages to arrive at hotel

Pass Registration Due - Monday, March 25th

Complimentary Passes

The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Meghan Gemmell - Meghan.Gemmell@informa.com

Instructions on how to register your complimentary passes will be communicated via email through the Exhibitor Manual Kit.  If you have any changes to registered passes after submitting, please contact Meghan Gemmell.

Speakers will automatically be registered and do not count towards your complimentary booth pass allotment. If you have not yet submitted your speaker details, please send to Meghan Gemmell as soon as possible.  Speakers will be contacted directly with further information about their participation.  

Additional Passes

If your need to register for additional booth passes over your allocation, please contact Derek Tagliarino - derek.tagliarino@informa.com 

If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: Zaynab Noor - zaynab.noor@informa.com and Alameen Ali - alameen.ali@informa.com

Exhibitor Setup

Shipping - Tracking Numbers

As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise. 


For shipping, please label with the below:

Company & Onsite Contact Name

Number of boxes (i.e. 1 of 3, 2 of 3, etc.)

Informa Connect/Pharmaceutical Compliance Congress

The Ritz-Carlton, Tyson's Corner

1700 Tysons Boulevard

McLean, VA 22102


Please send complete tracking information by Wednesday, April 10th to Meghan Gemmell - meghan.gemmell@informa.com

Booth Setup & Breakdown

Booth Setup: Monday, April 15th, 4:00 PM - 6:00 PM

Booth setup will begin at 4:00 PM on Monday, April 15th in Salon I, and close at 6:00 PM.  The hall will reopen at 7:30 AM the following morning for attendees.

Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs. Please let us know if you would like access to power prior to arrival.


A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.

Exhibitor breakdown will be following the networking lunch on Day 3 - Thursday, April 18th, at 1:00 PM. Close of conference is at 2:30 PM.

Show Schedule

Exhibit Hall Hours: 

  • Monday, April 15th - 4:00 PM - 6:00 PM (Exhibitor Booth Setup Only)
  • Tuesday, April 16th - 7:30 AM - 6:15 PM
    • Reception: 5:15 PM - 6:15 PM
  • Wednesday. April 17th - 7:30 AM - 5:00 PM
  • Thursday, April 18th - 7:45 AM - 1:00 PM
    • Breakdown 1:00 PM

Registration Desk Hours:

  • Monday, April 15th - 4:00 PM - 6:00 PM (Exhibitor Booth Setup Only)
  • Tuesday, April 16th - 7:45 AM - 6:15 PM
  • Wednesday. April 17th - 7:30 AM - 5:00 PM
  • Thursday, April 18th - 7:45 AM - 1:00 PM
get_app

SHIPPING & HANDLING INSTRUCTIONS - PLEASE DOWNLOAD


get_app

AV Request Form


Download Now

If ordering AV, our partners at Metro MultiMedia may assist. Please fill in the form and submit to info@metromultimedia.com

Lead Retrieval

Lead Retrieval will be available through ConnectMe/Visit Connect to all exhibitors and sponsors who opted in via their contract.

Lead Retrieval Setup

This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:

  • TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads 
  • QUESTIONS – add an unlimited amount of qualifying questions for your leads
  • LEADS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team

Your Full Lead Report

Before the event begins you will receive login credentials to access your Alchemy lead dashboard, which details all your interactions with delegates on the event app in addition to onsite scans at your sessions and booth. This report updates automatically before, during, and after the event.

Accommodation

Pharmaceutical Compliance Congress 2024 Room Block 

Please visit our Plan Your Visit page for full information including rates and links to make your reservations

Rooms are limited and the discounted rate will expire in advance of the meeting, so please book as soon as possible.

How to Update Your Sponsor Resource Page

Once you have gathered your Virtual Sponsor Hub Assets, you will be able to build your company profile within ConnectMe.

Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo date. If you have any questions, please get in touch with Justine: Justine.Comeau@informa.com

1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first. 

  • Virtual Event Platform Login Link: https://lifesciences.connectmeinforma.com/welcome-desk
  • User Name: your email address (if you have participated at an event with us already, please use your existing login/password)
  • Passwordless entry - follow the instructions on the page. If you have trouble with the 'magic link' contact Justine Comeau

2. Click the Sponsor Hub Tab - find your company name and click 'Showcase'

3. Click Edit Stand - in the top right corner of your showcase page 

4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes. 

Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

Exhibitor Sustainability Checklist

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

Better Stands

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.

More Info on Better Stands - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled