WELCOME TO YOUR SPONSOR PORTAL
Welcome to the Sponsor Portal for Private Placements Industry Forum 2025!
Here you will find the relevant information and forms to complete for the event.
Please only use the portions of this manual that apply to your contract.
If you have any questions, please contact the PPIF Operations Team, ppifoperations@informa.com.
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
Important Deadlines
Below are your important dates and deadlines:
Sponsor Company Information - December 13, 2024 *PLEASE NOTE- Hotel booking links will not be sent to logistics contacts until this form is complete.*
Room Block Booking - December 30, 2024 (or until rooms available)
Catering Deadline - January 21, 2025
Staff Registration - February 3, 2025
Shipping to Show Site - Event shipments will be accepted by the hotel starting February 10, 2025
Sponsor Branding - Any custom sponsor branding items will be sent for approval to our listed logistics contact. Approval for these items must be received within 48 business days of receipt. If revisions not received, we will proceed with sent proof.
Exhibitor & Sponsor Order Forms
Please use the forms below to order any catering, electrical, or AV needs you may have. Please note- please select the correct form below BASED ON YOUR CONTRACTED SPACE TYPE. To place your order, you will need your room / suite / tabletop number. If you have not yet received your number, please reach out to your sales rep or the PPIF Operations Team, ppifoperations@informa.com.
PLEASE SELECT THE CORRECT FORM BELOW BASED ON YOUR CONTRACTED SPACE TYPES
If you are ordering services to multiple contracted spaces, please be sure to submit your orders using the forms indicated below (one form cannot be used for multiple locations.)
Meeting Suite & Cabana Order Form:
PPIF 2025- Affiliate Order Forms
Due to the volume of catering requests, the menu options for these areas are limited to room service amenities.
*Please note- The AV team will need to be contacted to use the existing TVs in the suites*
Boardroom Form:
Package Inclusions
Please see each of our package options below with a breakdown of the inclusions. Any items needed outside of this will need to be ordered using the sponsor ordering forms.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.
The floor plan of our space will be sent with your stand / room placement in the second week of January.
Tabletop Booth
The following are provided for all stands free of charge:
- 8 ft x 10 ft footprint (The Organizers reserve the right to move any items outside the boundaries of your allotted space.)
- 1 x desk
- 2 x chairs
- 1 x 500W power supply
- 1 x tabletop ID sign
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA CONNECT WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the hotel directly.
Boardroom
Each boardroom space includes the following items:
- Private meeting space with a lockable door.
- Table with chairs (capacity discussed during contracting. Please reach out if you need additional details) Tables and chairs set in conference style unless indicated otherwise.
- 1 x Meeting room sign outside of the space
Complimentary wireless internet will be provided for all rooms. If you require a fixed line connection, please contact the hotel directly.
Standard & Premium Meeting Suite
Each boardroom space includes the following items:
- Private meeting space with a lockable door.
- Table with chairs (capacity discussed during contracting. Please reach out if you need additional details) Tables and chairs set in conference style unless indicated otherwise.
- 1 x Meeting room sign outside of the space
Complimentary wireless internet will be provided for all rooms. If you require a fixed line connection, please contact the hotel directly.
Cabanas
We have THREE different types of cabanas at our event. Please find your respective cabana below and the items included in your contract.
Soak Cabana
- 1 x fully enclosed meeting space with seating area.
- 1 x outdoor seating area with 1x table and 4 x chairs.
- Public access roof space, above cabana area. Please note, this is accessible by all soak sponsors, there is no designated area per sponsor.
- 1 x wall mounted ID sign
Complimentary wireless internet will be provided for all rooms. If you require a fixed line connection, please contact the hotel directly.
Pool Cabana
- 1 x open cabana space
- 1 x 30" round table
- 4 x chairs
- 1 x post mounted ID sign
Complimentary wireless internet will be provided for all rooms. If you require a fixed line connection, please contact the hotel directly.
Lawn Cabana
- 1 x open cabana space
- 1 x 30" round table
- 4 x chairs
- 1 x post mounted ID sign
Complimentary wireless internet will be provided for all rooms. If you require a fixed line connection, please contact the hotel directly.
Issuer Booth
Each issuer booth includes:
- 8'H black drape walls on all three sides.
- 42" round table
- 4 chairs
- Wastebasket
- 1 standing ID sign
Please see mockup of booth space included here.
Shipping Information
All items shipped to the hotel must be managed via the FedEx Business Center located on property. Shipments are subject to storage and handling fees based on their weight and size.
Packages will be accepted at the hotel starting on February 10, 2025. Any shipments received before that date may be turned away. Below is the shipping address to the hotel for all packages:
Loews Hotel & Co
1601 Collins Avenue
Miami Beach, Florida 33139
If you are looking to ship your items for the event earlier, please have your items shipped to our General Contractor Warehouse (GES.) Packages should arrive at the warehouse between January 6 - February 4, 2025. Below you will find a link to their website, where you will find all details pertaining to shipping to the warehouse.
GES Exhibitor Shipping Information
Please ensure the attention is noted correctly so that we accept the packages.
For international companies, all goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be shipped by the end of Wednesday 13, 2025. Items left after this time will be disposed of. If you've chosen to use a courier services for your items, please ensure the collector brings collection instructions detailing the following:
Quantity & description of items being collected
Name of the Event (Private Placement Industry Forum or PPIF)
Date of Collection
Proof of Collection
Pricing Information
Move In & Move Out Information
Below is a breakdown of the move in and move out times for each contracted area. Please note - any individual not abiding by the below dates and times may be penalized.
Meeting Room Suites
- Sponsor Move In: Starting on Monday, February 10, 7:00 PM
- Sponsor Move Out: Moved out by Thursday, February 13, 4:00 PM
Boardrooms
- Sponsor Move In: Starting on Monday, February 10, 9:00 AM
- Sponsor Move Out: Moved out by Thursday, February 13, 2:00 PM
Tabletop Booths
- Sponsor Move In: Starting on Monday, February 10, 6:00 PM
- Sponsor Move Out: Starting on Thursday February 13, 2:00 PM
SOAK Cabanas
- Sponsor Move In: Starting on Monday, February 10, 9:00 AM
- Sponsor Move Out: Moved out by Thursday, February 13, 5:00 PM
Lawn Cabanas
- Sponsor Move In: Starting on Monday, February 10, 9:00 AM
- Sponsor Move Out: Moved out by Thursday, February 13, 5:00 PM.
Pool Cabanas
- Sponsor Move In: Starting on Monday, February 10, 9:00 AM
- Sponsor Move Out: Moved out by Thursday, February 13, 5:00 PM.
Health and Safety Information
Please find our exhibitor health & safety information linked below. All exhibitors are required to complete the Sponsor Profile Form to indicate you have read and understood our health & safety guidelines.
Informa Exhibition Health & Safety Guidelines
HOTEL BOOKING LINKS WILL NOT BE DISTRIBUTED TO THOSE WHO HAVE NOT COMPLETED THE SPONSOR FORM.
THANK YOU FOR YOUR PARTICIPATION
Thank you for joining us at PPIF 2025. If you have any outstanding questions, please don't hesitate to reach out to ppifoperations@informa.com.
See you in Miami!