Information & requirements for exhibitors
Welcome to the Exhibition Manual for QuantMinds International 2020.
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact Annie Murrison.
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
Informa Connect Global Finance is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry.
YOUR LOGO & PROFILE
If you have not already sent us your company profile please provide the following:
100 word company description plus website address.
Please submit your company profile to Annie Murrison by return.
Alternatively, please confirm to the same email address if the profile currently online is correct.
This will be used in either the electronic networking app or the event handbook, depending on the event.
Please email your logo as an EPS file to Annie Murrison by return.
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space. The organisers reserve the right to move any items outside the boundaries of your allotted space.
The following are provided for all stands free of charge:
- 1 x desk
- 2 x chairs
- 1 x 230 V power supply
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA CONNECT WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.
The floor plan will be sent for you to select your stand in due course.
COMPULSORY HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules.
If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Build Up*
From 14:00 - 17:00 on Monday 2nd November
Exhibition Break Down
From 16:30 on Thursday 5th November
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the hotel no earlier than Friday 30th October.
Please use the delivery label for ALL items being delivered – items not labelled correctly are likely to go missing!
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Thursday 5th November. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please ensure the collector brings collection instructions detailing the following:
Quantity & description of items being collected
Name of the Event
Date of Collection
Proof of Collection
Details of how to register passes included in your contract will be follow shortly.
Should you wish to purchase any additional passes, please contact our Marketing Manager, Katie Storrar, who will share a booking link.
EXHIBITOR SUSTAINABILITY CHECKLIST
We aim for all of our events to be run in an environmentally and socially responsible way whilst seeking to inspire sustainable development in our markets.
We do this not only because more than 80% of our attendees tell us that they care that our events are run in a responsible manner, but because it is the right thing to do for our customers, colleagues, and the communities we serve.
We would like to encourage you to join our sustainability efforts by completing the 10 point checklist enclosed in this document.
By working together, we can make the event more memorable, meet our audience’s expectations and reduce wasted time, resources, and costs.
To arrange accommodation please go to the Plan Your Visit page.
Demand for rooms can be very high, so please book early to avoid disappointment. QuantMinds International 2020 takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.