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April 23–24, 2025 | Shanghai, China,
April 29–30, 2025 | Virtual
EXHIBITOR MANUAL
Below you will find information and links that will prepare you for ChinaBio® Partnering Forum 2025.
Please check this page regularly as information will be updated and added during the next months.
LOCATION:
Shanghai Ballroom
Level 3, Kerry Hotel Pudong, Shanghai
No.1388 Hua Mu Road, Pudong,
Shanghai, China, 201204
EXHIBITOR OPERATIONS CONTACTS
Melanie Zhang-Buchoff | mzhangbuchoff@ebdgroup.com | +1 917 675 1801
Floorplan
Exhibitor Checklist
BOOTH INFORMATION
SHELL SCHEME STANDS
Shell scheme booth structure will be provided by EBD Group for 9 square meter (3mx3m) booths.
INCLUDED
- Back and partition walls in white hard panels
- Height: 2.5 m
- One table, two chairs, two spotlights, and one trash can
- 220V/500W power supply
NOT INCLUDED
Booth equipment, e.g.
- Wired LAN internet access
- Display systems
- Printed panels
- Carpet
For items or services not included in the exhibitor package, they must be ordered separately at your own cost.
***You will need to get approval for the design from Melanie before moving on to the next step!!
Deadline to send your booth design drawings: March 28, 2025.
SPACE ONLY STANDS
Space only is available for sponsors and delegations. You will be provided 24 square meters(4mx6m) empty space where you are building your own customized booth structure.
All individual booth designs must be approved by EBD Group. Please send drawings incl. measurements, and Risk Assessment and Method statement directly to mzhangbuchoff@ebdgroup.com for approval. In case EBD's design rules differ from venue's guidelines, EBD Group’s rules shall take precedence.
***You will need to get approval for the design from Melanie before moving on to the next step!!
Deadline to send your booth design drawings: March 28, 2025.
CATERING
A light breakfast, lunch, coffee/tea, water and snacks will be provided by the organizer on all two conference days.
Please note that no food items may be brought into the conference venue, The Kerry Hotel has the exclusive right to provide all catering.
BOOTHS CUSTOMIZATION
For items or services not included in the exhibitor package, they must be ordered separately at your own cost. No fee is charged to the organizer.
Please get in touch with Merry for arranging printed panels on your shell scheme booths, space only constructions or to enquire about additional furniture, rentals, labor, and so on. There are a number of forms, but please take the time to go through them – returning the forms relevant to you by March 28, 2025, to ensure your instructions can be carried out.
Contact info:
Merry, Email: merry@7yd.cn
Booth Customization Order Form
EVENT SCHEDULE
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Badge Pick up
Sponsors and Exhibitors may pick up their name badge on:
Tuesday, April 22, 2025:
12:00 - 15:30,
at the Registration Desk, Level 2.
Tuesday, April 22, 2025:
17:30 - 19:30,
at the Welcome Reception, the COOK lounge, Level 1
Exhibitor Set Up and Dismantling
Exhibition Set up times:
Space Only Exhibitors:
Tuesday, April 22, 2025: :
09 :00 - 19:00,
all aisles must be cleared by 19:00.
Shell Scheme Exhibitors:
Tuesday, April 22, 2025: :
10:00 - 19:00,
all aisles must be cleared by 19:00.
Exhibition Breakdown (All Exhibitors):
Thursday, April 24, 2025: :
17:00 - 22:00
Exhibit Hours
Wednesday, April 23, 2025
08:00 - 17:00
Thursday, April 24, 2025
08:00 - 17:00
SHIPPING
All deliveries and consignments are handled by Kerry Hotel, Pudong, Shanghai. They will be in-charge of receiving, storing and delivering these items to the locations specified. You are covering your own fees, and no costs will be charged to the event organizer.
Shipping Label
Shipment for ChinaBio® Partnering Forum 2025
Company name: XY
booth number: XY
Pieces: 1 of XY
[XY – Please include your information in these fields]
Delivery address: Kerry Hotel Pudong, Shanghai 1388 Hua Mu Road, Warehouse on the third floor
上海市浦东新区花木路1388号上海浦东嘉里大酒店三楼搭建仓库
Addressee: Margaret Liang
Telephone: +86 15221319435
Venue Contact
Margaret Liang
Telephone: +86 15221319435
Email: margaret.liang@thekerryhotels.com
The warehouse is located on Level 3, the same level as Shanghai Ballroom.
Please remember you will also need to organise a return shipment.
Shipping Note
1. Please make sure to include ChinaBio® Partnering Forum 2025 on the shipping label.
2. The Kerry Hotel will hold the goods up to 7 days for free, however, it's recommended to have all package delivered 3 days prior to the event.
3. Please contact Margaret at least one day prior to have your package delivered to Shanghai Ballroom and provide your booth number and company name.
HEALTH AND SAFETY
Please carefully read through, complete and email the signed documents to Melanie.
1. Informa Health and Safety Guidelines* (download below, sign and return page 32)
2. Proof of public liability insurance documentation
3. Risk Assessment and Method statement* (in English language, see page 21 of Informa Exhibitor Health & Safety Guidelines) - Space Only Exhibitors
INSURANCE
The organizer does not provide insurance for any booth components or additional pieces of equipment brought into the conference, rented from exhibitor services or for personal items of any exhibitor against loss, damage or theft. It is the exhibitor’s responsibility to have their own public liability insurance and send a copy to Melanie.
Informa Exhibition Health & Safety Guidelines
Insurance FAQs for Exhibitors
Risk Assessment Template
PARTNERING AT YOUR BOOTH
Exhibiting companies may choose to schedule meetings at their exhibit booth.
If you would like your agreed meetings to take place at your exhibit booth, please inform Melanie by March 21, 2025. Meetings are scheduled instantly upon mutual agreement of both parties.
For further questions, please reach out to our partneringONE team at partneringteam@ebdgroup.com.
EXHIBITOR SUSTAINABILITY
Sustainability is increasingly important to event attendees. Exhibiting at ChinaBio® Partnering Forum gives you the opportunity to highlight your company’s sustainability credentials and align with an event that champions sustainability. To ensure that your company and exhibition stand are aligned with Informa’s sustainability goals:
- View the Exhibitor Checklist and Better Stands Framework here and consider the steps as you plan your event
- Ensure that your stand is compliant with Informa’s Better Stands programme framework - Please share this guidelines document with your stand contractor
Better Stands – Space Only
Better Stands is an Informa wide programme aiming to ensure that all core elements of Space only exhibitor stands are reusable. Help us to reduce the environmental impact of ChinaBio® Partnering Forum by committing to the Better Stands programme framework and show that your company values being part of sustainable and socially responsible events.
Better Stands - What’s in it for me?
• A better quality, more attractive & sustainable stand
• Opportunity to promote the sustainable credentials of your brand
• Smoother, more efficient build up and breakdown periods
• Lower work hours and reduced construction costs
• Reduce or eradicate your waste bill
Better Stands - What do I need to do?
- Familiarise yourself with the Better Stands framework
- Share these guidelines with your contractor before they begin designing your stand
- Ensure your stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused – Please demonstrate this in your risk assessment and method statement, see above
- Ensure that the submitted stand design clearly communicates how you will meet the Better Stands guidelines