Intercontinental O2,
London
Below you will find information and links that will prepare you for FinovateEurope 2025. Please read carefully through each section below and let Rebecca know if you have any questions.
EXHIBITOR MANUAL
Key Contacts:
Sales:
Hannah Postlewaithe | Hannah.Postlethwaite@informa.com
Alice Ambrose | Alice.Ambrose@informa.com
Sam Grimsley | Sam.Grimsley@informa.com
Operations:
Rebecca Leak | rebecca.leak@informa.com
Cat Farrer | cat.farrer@informa.com
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
DEADLINES
DEADLINES
- 100 Word Company Profile & EPS logo - by return
- Pass Registration - 10th February
- Exhibitor Declaration - 27th January
- Hotel Reservation - As soon as possible
Please send details to Rebecca Leak
YOUR LOGO & PROFILE
If you have not already shared this please ensure you send a high res/EPS version of your logo to Rebecca Leak to be put on the event graphics.
If you have not already sent us your company profile please provide the following:
100 word company description plus website address and social accounts.
Please submit your company profile to Rebecca Leak by return.
COMPULSORY HEALTH & SAFETY
*IMPORTANT*
As an exhibitor it is essential that you read the health and safety rules.
The declaration that can be found on the last page of the Health & Safety Rules must be returned by 27th January so that Finovate are aware what you plan to do at this event.
If you have a free build stand you must read the rules and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.
YOUR PASSES & LEAD GENERATION
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Rebecca Leak
INCLUDED PASSES
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the event.
Speakers will automatically be registered, please do not use your allotments to register speakers.
The Finovate speaker co-ordinator will be contacting all speakers directly with further information about their participation.
ADDITIONAL PASSES
If you require additional passes, please contact Tyler Ferst who will be able to share a booking link.
SCANNING & LEAD INSIGHTS
Finovate Europe are partnering with Visit Connect and our event app ConnectMe as the lead retrieval tool for the event.
Using your own smart device, exhibitors can verify, rate, prioritise, monitor, and respond to leads in real-time, from the show floor or remotely from a team member at your office.
CLICK HERE TO DOWNLOAD YOUR USER GUIDE
Use Visit Connect and ConnectMe to:
- Access contact data,
- Add notes, voice memos and photos
- Answer pre-set questions,
- Set follow up instructions,
- Even immediately contact the lead
You will receive your leads though our new lead delivery and insights platform, Lead Insights. Your lead report will be updated before and during the event with people who engaged with you either in person (by visiting your booth or attending your session) or through the ConnectMe event app and will include additional data points such as their industry, location, and company revenue.
If you would like more information on how to use Lead Insights you can watch our guide here.
YOUR STAND
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.
Shell Scheme Included Items:
- 3m back wall
- 2 x low height supporting wall
- 1 x lockable counter
- 2 x long arm spotlights
- 1 x 500w single socket outlet
- Wi-Fi
Available upon request -1 x Round table (White) and 2 x chairs in (White)
Space Only
- Nothing is included.
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA CONNECT WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
Click here to download a Shell Scheme Stand Example
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.
STAND DESIGN
Stand Design, Furniture, Graphics, and Electrics:
Please ensure you register using the link below to confirm with our stand supplier if you will be having a shell scheme or if you would like to use a space only stand. You can also hire any additional furniture, print graphics for your stand, and hire any additional electricity other than what we'll be providing.
ORDERING WITH EESL
Visit the Portal: Go to www.eventexhibitions.co.uk/login.
Register or Login:
- New Users: Please register by following the on-screen instructions.
- Returning Users: Login with your existing username.
- Guest Access: If you don’t want to register or can’t remember your password, you can log in as a guest using the show reference code provided below.
Enter Show Reference Code:
After logging in or registering, enter the following code when prompted: FINOVATE EUROPE 2025
Early Bird Pricing Deadline:
- Discount: Early bird pricing ends on Tuesday, 14th January 2025. After this date, a 20% surcharge will apply to all prices.
- Additional Savings: Save an extra 10% by paying via Credit Card/PayPal on the FINOVATE EUROPE portal (only applicable if ordering through the portal)
Contact Us:
For assistance with any items, please contact us at:
Email: orders@eesl.ltd Phone: +44 (0) 204 518 8610
Important: If you are using your own contractor and have stated this in the exhibitor declaration you will not need to register with EESL. If you have not filled out the Exhibitor Declaration and shared this with Rebecca Leak please ensure you do.
TV Screens & AV Equipment:
To order any TV Screens or AV equipment for your stand please use this link to arrange and purchase these.
WiFi & Fixed Line Connection:
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the InterContinental Hotel directly.
ELEVATE YOUR BRAND
Are you interested to elevate your brand further at FinovateEurope 2025?
We offer a range of additional on-site branding opportunities where you can advertise and highlight your name to our audience of senior VPs and decision makers from across the fintech industry.
For options and remaining availability, download the branding options at the Intercontinental O2 here.
If there is an area that you would be interested in branding please contact Rebecca Leak
PLAN YOUR VISIT
To arrange accommodation please go to the Plan Your Visit page.
Demand for rooms can be very high, so please book early to avoid disappointment. Finovate takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.
SUSTAINABLE GIVEAWAYS AT FINOVATE EUROPE
In keeping with our sustainability aims at FinovateEurope we are asking that exhibitors provide sustainable giveaways at this event and we would like all of our exhibitors to embrace this sustainability goal with us.
In order to assist with the removal of handouts, Finovate will provide a QR code to exhibitors – these can be used for people to download materials such as white papers or brochures, or to simply share their details with you. This data will be used to provide/track charitable donations throughout the event for information and post event reporting. Finovate's lead generation system will be provided to you to, track leads and make notes.
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Build Up SPACE ONLY STANDS
Monday 24th February - 10:00 - 17:00
Exhibition Build Up ALL STANDS
Monday 24th February - 3pm - 6pm
Exhibition Break Down
Wednesday 26th February - 15:30 - 21:00
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection. It remains a private arrangement between you and your chosen courier company. In addition, it is your responsibility to pay all customs charges; otherwise all the materials may be refused.
If your deliveries arrive through the loading bay you will need to provide the vehicles details. Once you have your delivery details please fill out this delivery book and return to Rebecca Leak to ensure your courier receives a barcode to access the loading bay.
General Delivery Information with the hotel can be found here
Materials can be sent to the hotel no earlier than Sunday 23rd February.
Please use the delivery label below for ALL items being delivered – items not labelled correctly are likely to go missing!
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of 28th February. You must book the courier and ensure that your items are clearly labelled with the delivery label below. Items left after this time will be disposed of.
All parcels must be sealed and labelled with your return label. Please arrange for a collection to arrive by 28th February.