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FinovateSpring
May 21-23, 2024
Marriott Marquis San FranciscoSan Francisco, CA
May 21-23, 2024
Marriott Marquis San Francisco,
San Francisco, CA

WELCOME TO YOUR SPONSOR PORTAL

Here you will find the relevant information and forms to complete for the event. Please ensure you read each section carefully and meet the required deadlines.

We look forward to working with you in making this a successful event!

Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programs to encourage a variety of demographics. We expect all our participants and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.

KEY CONTACTS

Below are a few Key Contacts

Sales:

Renae Ellwood | Renae.Ellwood@informa.com

Alice Ambrose | Alice.Ambrose@informa.com

Sam Grimsley | Sam.Grimsley@informa.com

Operations:

finovatespring.operations@informa.com


Speaking Engagements:

Katie Gwyn-Wiliams | katie.gwyn-williams@informa.com

Deadlines

Below are your important dates and deadlines:


Sponsor Company Information - February 28, 2024

Certificate of Liability Insurance Due - April 7, 2024 

Advance Shipment to GES Warehouse Begins - April 15, 2024 

Hotel Room Block Deadline - April 27, 2024 

GES Discount Deadline for Booth Orders - May 3, 2024 

Badge Registration - May 6, 2024 

Last Day for Advanced Shipment to GES Warehouse - May 14th, 2024 

Exhibitor Move in - May 20 12:00 PM - 5:00 PM

Exhibitor Move out - May 23 - 6:30 PM - 9:30 PM

EVENT INFORMATION

Exhibit spaces are 10 feet x 10 feet, with 8-foot black drape at the back. The facility is carpeted.

EXHIBIT BOOTH

Complimentary Inclusions

1 5-amp electrical drop

Lead retrieval service through Visit Connect

Wireless internet via a dedicated exhibitor network

1 6ft table, 2 chairs

Additional Orders

Graphics, booth furnishings, A/V equipment, and additional electrical services (including adapters and extension leads) must be provided by the exhibitor. Many of these pieces can be ordered for additional costs through GES.

FinovateSpring 2024 GES Expresso Page

EXHIBIT SET UP & TEAR DOWN

Exhibition Set Up* 

Monday May 20, 2024

12:00pm - 5:00pm


Exhibition Tear Down*

Thursday 25th May 2023

5:00pm

*Please note that these times may change – you will be informed closer to the event if this is the case

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

SHIPPING

All exhibit materials must be sent in advance to the GES warehouse. Direct to exhibit site shipments will not be accepted at the Marriott Marquis, San Francisco.

FinovateSpring 2024 GES Expresso Page

HEALTH & SAFETY

Please find our exhibitor health & safety information linked below. All exhibitors are required to complete the Sponsor Form to indicate you have read and understood our health & safety guidelines.

Informa Exhibition Health & Safety Guidelines

SPONSOR INFORMATION FORM

Please complete the Sponsor Information Form ASAP.

Alternatively, confirm with Finovate Show Management that the profile online is correct.

SHOW GUIDELINES & SECURITY ADVISORY

Click here for more information on Show Guidelines & Security

Please note that Show Management cannot assume any responsibility or liability for lost, damaged, or stolen property.

YOUR PASSES & LEAD GENERATION

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact finovatespring.operations@informa.com. 

INCLUDED PASSES

The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the event.


The Finovate speaker co-ordinator will be contacting all speakers directly with further information about their participation.

ADDITIONAL PASSES

If you require additional passes, please contact Tyler Ferst who will be able to share a booking link.

LEAD SCANNING

FinovateSpring is partnering with Visit Connect as the registration and lead retrieval tool for the event.

Visit Connect puts the success of the show firmly in the palm of your hand. Using their own smart device, exhibitors can verify, rate, prioritise, monitor, and respond to leads in real-time, from the show floor or remotely from a team member at your office.

Scan a visitor badge with Visit Connect immediately to:

•access contact data,

•add notes, voice memos and photos

•answer pre-set questions,

•set follow up instructions,

•even immediately contact the lead

Find details here of how Visit Connect will work for lead generation.

Login details will be sent to the primary contact in due course along with further details on how to use the system.

Sustainability at FinovateSpring

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please see our FasterForward program page.

Permitted Onsite

  • Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels 

  • The stand structure must be prefabricated and ready to assemble onsite 

  • Final adjustments to prefabricated pieces for fitting purposes is allowed 

  • Final coat of acceptable TVOC paints for repair purposes only 

  • Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable 

  • The use of LED lighting 

  • The use of recycled carpet, vinyl flooring, other floor coverings. 

Prohibited Onsite

  • The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite 

  • The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use 

  • Construction of any stand components from single use materials 

  • Building from scratch onsite of any stand core elements 

  • The use of incandescent light bulbs 

  • The use of non-recycled carpet, vinyl flooring, other floor coverings.

HOTEL ACCCOMODATION

To arrange accommodation please go to the Plan Your Visit page.

Demand for rooms can be very high, so please book early to avoid disappointment. Finovate takes no responsibility for hotel reservations.

Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.