Sheraton San Diego Hotel and Marina,
San Diego, CA
WELCOME TO YOUR SPONSOR PORTAL
Here you will find the relevant information and forms to complete for the event. Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programs to encourage a variety of demographics. We expect all our participants and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
KEY CONTACTS
Below are a few Key Contacts
Sales:
Renae Ellwood | Renae.Ellwood@informa.com
Alice Ambrose | Alice.Ambrose@informa.com
Sam Grimsley | Sam.Grimsley@informa.com
Operations:
finovatespring.operations@informa.com
Speaking Engagements:
Katie Gwyn-Wiliams | katie.gwyn-williams@informa.com
Deadlines
Below are your important dates and deadlines:
Sponsor Company Information - February 28, 2024
Certificate of Liability Insurance Due - April 7, 2024
Advance Shipment to GES Warehouse Begins - April 15, 2024
Hotel Room Block Deadline - April 27, 2024
GES Discount Deadline for Booth Orders - May 3, 2024
Badge Registration - May 6, 2024
Last Day for Advanced Shipment to GES Warehouse - May 14th, 2024
Exhibitor Move in - May 20 12:00 PM - 5:00 PM
Exhibitor Move out - May 23 - 6:30 PM - 9:30 PM
EVENT INFORMATION
Exhibit spaces are 10 feet x 10 feet, with 8-foot black drape at the back. The facility is carpeted.
EXHIBIT BOOTH
Complimentary Inclusions
1 5-amp electrical drop
Lead retrieval service through Visit Connect
Wireless internet via a dedicated exhibitor network
1 6ft table, 2 chairs
Additional Orders
Graphics, booth furnishings and additional electrical services (including adapters and extension leads) must be provided by the exhibitor. Many of these pieces can be ordered for additional costs through GES.
FinovateSpring 2024 GES Expresso Page
A/V needs can be ordered through our event AV vendor, ETS.
EXHIBIT SET UP & TEAR DOWN
Exhibition Set Up*
Monday May 20, 2024
12:00pm - 5:00pm
Exhibition Tear Down*
Thursday 25th May 2023
2:00pm
*Please note that these times may change – you will be informed closer to the event if this is the case
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
SHIPPING
All exhibit materials must be sent in advance to the GES warehouse. Direct to exhibit site shipments will not be accepted at the Marriott Marquis, San Francisco.
HEALTH & SAFETY
Please find our exhibitor health & safety information linked below. All exhibitors are required to complete the Sponsor Form to indicate you have read and understood our health & safety guidelines.
SPONSOR INFORMATION FORM
Please complete the Sponsor Information Form ASAP.
Alternatively, confirm with Finovate Show Management that the profile online is correct.
SHOW GUIDELINES & SECURITY ADVISORY
Click here for more information on Show Guidelines & Security
Please note that Show Management cannot assume any responsibility or liability for lost, damaged, or stolen property.
YOUR PASSES & LEAD GENERATION
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact finovatespring.operations@informa.com.
INCLUDED PASSES
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the event.
The Finovate speaker co-ordinator will be contacting all speakers directly with further information about their participation.
ADDITIONAL PASSES
If you require additional passes, please contact Tyler Ferst who will be able to share a booking link.
LEAD SCANNING
FinovateSpring is partnering with Visit Connect as the registration and lead retrieval tool for the event.
Visit Connect puts the success of the show firmly in the palm of your hand. Using their own smart device, exhibitors can verify, rate, prioritise, monitor, and respond to leads in real-time, from the show floor or remotely from a team member at your office.
Scan a visitor badge with Visit Connect immediately to:
•access contact data,
•add notes, voice memos and photos
•answer pre-set questions,
•set follow up instructions,
•even immediately contact the lead
Find details here of how Visit Connect will work for lead generation.
Login details will be sent to the primary contact in due course along with further details on how to use the system.
Sustainability at FinovateSpring
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please see our FasterForward program page.
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.
HOTEL ACCCOMODATION
To arrange accommodation please go to the Plan Your Visit page.
Demand for rooms can be very high, so please book early to avoid disappointment. Finovate takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.