Booth Guidelines & Regulations

All signage copy and graphics including company name and logos must only be visible from within the exhibitor's booth space and cannot be displayed on the sides or back of the booth.

• Booths smaller than 400sq.ft. are NOT permitted to hang signs above their booth.
• Balloons of any kind are NOT permitted.
• Electric flashers or signs involving the use of neon or similar cases are prohibited.
• Hanging signs and graphics must be placed over the contracted booth space only and must be suspended at a maximum height of 16ft (4.87m) from the bottom of the sign to the show floor.
• Exhibitors wishing to hang signage from the ceiling must order this service through the Javits Center, with Show Management Approval.
• Any hanging loads must be approved in advance by the Center (within 20% of load capacity).
• Hanging loads imposed on the space frame structure must not exceed 15,000 pounds for any 90' x 90' bay.
• Hanging loads on any space frame node must not exceed 1,500 pounds.
• Hanging loads on any space frame member must be not exceed 50 pounds.
• No planking is permitted on the space frame tubes.

• All materials used in exhibit construction and decoration (including without limitation hard wall, canopies, drapes, foam core, tablecloths, burlap, scrim or similar materials) must be fire retardant, i.e. they must either have been flame-proofed by the manufacturer prior to purchase or be flame-proofed by a person certified by the New York City Fire Department following approved New York City Fire Code procedures and standards.
• 10’x10’ or larger booths with roofs of any kind, including tents and pop-up canopies, require a 5 lb ABC-type fire extinguisher.
• Fire extinguishers should be visible and easily accessible within the booth.
• Fully enclosed structures or roofed structures larger than 10’x10’ may require supplemental smoke detection as required by FDNY.
• Multi-story booths will require the submission of an engineered drawing subject to approval by the Javits Centre. A NYC Building Department permit is required whenever the second tier of a double-tiered booth will be walked upon, or for a solid overhead structure greater than 120 square feet in size.
• The following infromation will be required:
  • Detailed construction plans with dimensions and callouts (lower and upper level)
  • Reflected ceilings plans with dimensions and callouts (lower and upper level)
  • Structure (indicating structural members and connections)
  • Stair detail (dimension of treads and risers)
  • Railing details (dimensions including height)
  • Axonometric view (with callouts indicating the description of finishes)
  • Elevations with dimensions
  • Materials/finishes

Forward full details of the demonstration and your booth design, including MSDS (material safety data sheets) for any hazardous material or product brought onsite. Approval will be required from Show Management and Venue as well as a FDNY permit will be required.

• The above includes fireplaces fueled by natural or compressed gases.
• Exhibitors must conduct in-booth demonstrations in such a way to ensure all exhibitor staff and attendees are within the contracted exhibit space and not encroaching on the aisle or neighbouring exhibits.
• It is the responsibility of each exhibitor to arrange displays, product presentation, audio visual presentations and demonstration areas to ensure compliance.
• Any demonstrations that will include machinery or equipment that has moving parts, or is otherwise potentially hazardous, should install hazard/safety barriers as necessary to prevent accidental injury to attendees, or provide personal protective equipment, if required.
• Demonstrations should only be conducted by qualified personnel.
• You will be required to have, at a minimum, a 5 L.B. ABC fire extinguisher in your booth and may be required to arrange for a fire watch to be assigned to your booth during demonstrations, which may be hired through your show security provider, at your expense.
• All decorative wall coverings, display cases, tables, and carpeting must be fire retardant and certificates verifying this must be provided to the Javits Center’s Security and Safety Solutions Department.

Flammable or combustible mixtures, waste, liquids and other hazardous materials are not permitted without approval of Show Management and the Javits Center. A Material Safety Data Sheet (MSDS) for the specific product and manufacturer is required for approval and should be readily available upon request.

Flammable Liquids such as solvents, paints and thinners are permitted for use in the Javits Center subject to the following requirements:

• Container is sized as a consumer commodity (< 1 gallon) and not in bulk (> 1 gallon).
• The container is labeled properly with product contents, name of product, manufacture, and hazard warnings.
• Cans, bottles, containers, and aerosols containing flammable liquids must be stored properly.
• Any wet/soaked rags, and empty containers, are not to be disposed of in Center’s waste containers.
• A flammable liquid is not to be used or stored, within 50 feet of any hot work operation, open flame, or anything that generates heat or sparks.
• Any person using flammable liquids in the Center must provide an appropriate sized ABC type fire extinguisher, which must be readily accessible at all times.

The following are strictly prohibited within Center:

• Open flames
• Displays of fresh cut decorative greens, pine branches, potted pine trees and shrubs, and Spanish moss.
• Spray painting
• Storage or use of butane
• Storage or use of any other flammable liquids or materials except as provided in these Rules.

Any vehicles to be displayed are subject to the following conditions:

• No more than 1/8th tank of fuel is permitted per vehicle.
• Cannot be refueled or emptied inside the Javits center.
• Fuel tanks must be equipped with locking gas caps.
• Battery cables must be disconnected, and the ends taped off (by a Javits Center show electrician).
• Must be locked during non-show hours.
• Repairs or alterations may not be made inside the Javits Center.
• ALL vehicles must be equipped with a readily accessible appropriately sized ABC fire extinguisher.
• MUST have adequate floor covering beneath the vehicle.
• MUST be turned off when parked inside.
• MUST have signed approval sheet on display - please email Tori Grant to obtain this.
• Please note, the floor load is 350 lbs./sq. ft. in Hall 3

For safety reasons the use of spray bottles for cleaning and detailing of display vehicles is prohibited inside as the overspray can create slippery and therefore dangerous floor surface.

All electrical equipment used, offered for sale, or displayed must bear a label or mark from a certification organization approved by the New York City Department of Buildings Electrical Division. The following are strictly prohibited: open joints, taped joints, ungrounded wiring, or improper box connectors. Any lighting or wiring that is not factory-assembled must be inspected and approved by an accredited approval agency prior to move-in.

Exhibitors must place an order with the Javits Center for in-house electricians to correct any wiring deficiencies. A standard hourly rate will apply for this service. On-site orders to correct non-compliant wiring will be addressed after all pre-ordered installations are completed. It is strongly recommended that all wiring and lighting inspections and corrections be completed before bringing equipment on-site.

For certification of electrical equipment, please contact:

UL Solutions, 1285 Walt Whitman Road, Melville, New York, 11747, USA. Tel: +1.631.271.6200

This ensures compliance with New York City electrical safety standards.

Propane and propane operated equipment is prohibited in the facility except as follows: propane cylinders of 1 lb. or less (and no more than 20 lbs. aggregate) may be permitted if approved in advance by Show Management and the Javits Center and packaged by Javits plumbers.

Sound effects, loud speakers, stage shows or entertainment provided by exhibitors must be cleared by Show Management to avoid interference with other exhibitors. The determination of Show Management as to whether any article or merchandise is objectionable for display at the event shall be final.