Move In Times
Move-In Dates & Times:
Monday, October 19: 8:00am – 5:00pm
Tuesday, October 20: 8:00am – 3:00pm
All exhibitor booths are required to be set at 3:00pm on Tuesday, October 20, ready for the Greenbuild Welcome Reception.
Move-In
Please see the options below to have a seamless move in process at the Javits Center.
Option 1: Ship Your Exhibit Materials to the Advanced Warehouse
SHIPPING ADDRESS:
Exhibiting Company Name & Booth #
Greenbuild International Conference & Expo 2026
C/O Freeman
140 Central Ave, Suite 130
Kearny, New Jersey 07032
USA
SHIPPING TIMELINE:
- Earliest Arrival Date: September 21, 2026.
- Latest Arrival Date: October 12, 2026.
- Receiving Hours: 8:00 AM - 2:30 PM, Monday–Friday (excluding holidays)
- Any freight received at the Advance Warehouse arriving after October 12, 2026 will be received at the warehouse with an additional after deadline charge.
REQUIREMENTS:
- All exhibitors using third-party carriers must submit the Freeman Advanced Warehouse order form (found on the Exhibitor Ordering Page) before shipment arrival.
- Freeman does not accept uncrated freight (loose, pad-wrapped material and/or un-skidded machinery), cash on delivery (COD) shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weight more that 4,500 pounds or a single piece of freight beyond the dimensions of 108"H x 93"W x 144"L.
- Certified weight tickets must accompany all shipments.
- If required, provide this number to your courier delivering to the warehouse: (888) 508-5054.
ADVACNED WAREHOUSE SHIPPING SERVICES INCLUDE:
- Advance Warehouse Storage: Receive materials up to 30 days before move-in.
- Booth Delivery: Ensure freight is in your booth before scheduled move-in.
- Post- Show: Ships to your outbound location.
Option 2: Ship Directly to the Javits Center
SHOW SITE SHIPPING ADDRESS
Exhibiting Company Name & Booth #
Greenbuild International Conference & Expo 2026
C/O Freeman
369 12th Ave
New York, New York 10018
USA
REQUIREMENTS & RESTRICTIONS
- Freeman will start receiving shipments at the Javits Center beginning October 19, 2026 at 6:00 AM. Any shipments before this date, will be refused by the venue.
- Marshaling Yard Hours for Move In
- Monday, October 19, 2026: 6:00 AM - 2:00 PM
- Tuesday, October 20, 2026: 6:00 AM - 10:00 AM
- Certified weight tickets must accompany all shipments.
- Mark all crates/cartons with appropriate shipping labels
- Ensure that your driver has the following information to expedite unloading and delivery to your booth. Show Name, Exhibitor Name and Booth #
- If required, provide this number to your courier: (888) 508-5054.
If you are shipping with your own courier, you will require Material Handling to unload your truck and have your materials placed in your booth space, please order this service through Freeman.
If you are shipping with your own courier please pass along the linked document below to them.
Option 3: Hand Carry Your Exhibit
If you are moving in by hand carry from a privately owned vehicle (POV), please adhere to the designated exhibitor move-in times. Access to the venue is via the Inner Roadway, followed by the passenger elevator to Level 3. The main entrance to the Inner Roadway is at W 38th St and 11th Ave. Kindly ensure compliance with the rules outlined below. If your materials cannot be hand carried, please utilize Option 1 or Option 2 mentioned above to move-in.
RULES:
- Vehicles must be standard vans or smaller, with a 45-minute time limit strictly enforced. No materials from box trucks, commercial vehicles, or vehicles larger than standard vans.
- Hazard lights must be activated while staged.
- Pop-up displays carried, by one person and items on two-wheel carts are permitted; no power tools or construction equipment.
- Vehicles must park perpendicular to the curb as directed by Public Safety.
- Passenger elevators are not to be used for transporting heavy freight and equipment.
REQUIREMENTS & RESTRICTIONS:
- Parking or standing on 11th Avenue and the adjacent streets around the Javits Center is prohibited.
- No access via the north lobby atrium, passenger elevators, escalators, or Crystal Palace via 11th Avenue due to Lincoln Tunnel congestion concerns.
ENFORCEMENT:
- Security monitors inner-roadway and loading docks during hand-carry hours.
- NYPD enforces street regulations around the Javits Center.
- The Javits Center may search items and deny entry for non-compliance.
- Violations may result in fines or vehicle towing.
PARKING OPTIONS:
- Parking options near the Javits Center
Onsite Storage
On-site storage during the show is limited. If you have not arranged for material handling or storage with Freeman, please ensure your empty crates are either removed off-site after move-in or discreetly stored within your booth.
Material Handling
MATERIAL HANDLING SERVICES INCLUDE:
- Booth Delivery: Deliver shipments directly from your truck to your booth.
- Empty Crate Removal: Move empty crates to storage.
- Crate Return: Return empty crates to your booth after the show for repacking.
- Carrier Loading: Load crates onto your carrier post-show.
Move Out Times
Move-Out Dates & Times:
Thursday, October 22: 4:00pm- 8:00pm, no packing up before show closes at 4:00pm.
Friday, October 23, 8:00 am - 12 pm. Everything must be cleared by 12pm on Friday, October 23.
Greenbuild operates as a "pack-in, pack-out" show, meaning exhibitors are required to remove all booth materials at the end of the event. It is essential to plan accordingly to avoid leaving anything behind. Everything must be removed from site.
Move-Out
Move-Out begins once all attendees are out of the Expo Hall. Exhibitors must wait until 4:00 pm on Thursday, October 22 to begin packing up or dismantling any portion of their display.
Option 1: Ship Out with Freeman
The exhibitor is responsible for making appropriate arrangements with Freeman for shipping following the close of the show. The official freight carrier, Freeman will be on-site during the show to assist with the co-ordination of all outbound shipping and/or customs brokerage services.
REQUIREMENTS & RESTRICTIONS
- Fully pack and mark all crates/cartons with appropriate shipping labels. Freeman cannot ship loose materials.
Option 2: Book Material Handling & Ship with Your Courier
The exhibitor is responsible for clearly marking and labeling each piece of freight to be shipped. If MATERIAL HANDLING has been ordered and paid for, Freeman will load your crated shipment onto your chosen carrier.
REQUIREMENTS & RESTRICTIONS
- Fully pack and mark all crates/cartons with appropriate shipping labels. Freeman cannot load loose materials.
- Complete your Outbound Paperwork ahead of your event to receive your Material Handling Agreement before the show closes. If your materials are being sent to more than one location or are being handled by multiple carriers, you will need to complete outbound paperwork for each location and carrier.
- Once your freight is packed and ready to go, turn in your Material Handling Agreement t the Freeman Exhibitor Services Desk or submit online.
- If required, provide this number to your courier: (888) 508-5054.
- Marshalling Yard hours for Move Out
- Thursday, October 22, 2026: 2:00 PM - 6:00 PM
- Friday, October 23, 2026: 6:00 AM - 10:00 AM
Option 3: Hand Carry Your Exhibit
If you are moving out by hand carry to a privately owned vehicle (POV), this will need to be completed during the Thursday move out slot, 4:00pm - 8:00pm. There is no hand carry move-out available on Friday. Access to the venue is via the Inner Roadway, followed by the passenger elevator to Level 3. The main entrance to the Inner Roadway is at W 38th St and 11th Ave. Kindly ensure compliance with the rules outlined below. If your materials cannot be hand carried, please utilize Option 1 or Option 2 mentioned above to move-in.
RULES:
- Vehicles must be standard vans or smaller, with a 45-minute time limit strictly enforced. No materials from box trucks, commercial vehicles, or vehicles larger than standard vans.
- Hazard lights must be activated while staged.
- Pop-up displays carried, by one person and items on two-wheel carts are permitted; no power tools or construction equipment.
- Vehicles must park perpendicular to the curb as directed by Public Safety.
- Pre-pack exhibit items before curbside staging for outbound.
- Passenger elevators are not to be used for transporting heavy freight and equipment.
REQUIREMENTS & RESTRICTIONS:
- Parking or standing on 11th Avenue and the adjacent streets around the Javits Center is prohibited.
- No access via the north lobby atrium, passenger elevators, escalators, or Crystal Palace via 11th Avenue due to Lincoln Tunnel congestion concerns.
ENFORCEMENT:
- Security monitors inner-roadway and loading docks during hand-carry hours.
- NYPD enforces street regulations around the Javits Center.
- The Javits Center may search items and deny entry for non-compliance.
- Violations may result in fines or vehicle towing.
PARKING OPTIONS:
- Parking options near the Javits Center
Exhibitor Appointed Contractors
The Javits Center only permits pre-approved contractors to perform labor within the facility. Before hiring a contractor, please review the official Javits approved EAC list to confirm their status. If you plan to use an unapproved EAC, they will not be allowed to perform any hands-on labor; instead, you must hire labor through Freeman (or another Javits approved EAC) to carry out all physical tasks and installation work, while your unapproved EAC may attend solely in a supervisory capacity.
Our official General Service Contractor for Greenbuild is Freeman. They have skilled craftsmen available to assist exhibitors who wish to hire labor for the installation and/or dismantling of their booth.
Exhibitors are required to notify Show Management of their intent to hire an approved EAC (except Freeman) EAC Registration form prior to September 16, 2026.
It is the exhibitor’s responsibility to ensure all exhibitor appointed contractors (EACs) or agents abide by all rules and regulations for Greenbuild and Javits. All EACs should review this manual to give them an overall picture of the show guidelines.
Guidelines for Exhibitor Appointed Contractors
Exhibitors should make EACs aware of the guidelines to be followed as listed in the Booth Standards and Show Standards, as well as the points below:
- The EAC shall be given the right to provide services requested of them by an exhibitor in the set-up and dismantling on the show floor, and shall have the right to utilize qualified employees;
- These services shall not conflict with existing labour regulations or contracts, including exclusive services provided by the Javits Center and Freeman. In performing work for their clients, the EAC shall cooperate fully with the Javits Center and Freeman.
- The EAC shall possess a valid insurance, see full requirements for Greenbuild. The Certificate of Insurance must name Informa Connect Ltd., and the Jacob K Javits Convention Center as additional insured. Exhibitors are required to obtain the EAC's Certificate of Insurance and submit it to Show Management by September 16, 2026.
- The EAC shall have a true and valid work order from an exhibitor in advance of the show move-in date and shall not solicit business on the show floor, or during move-in or move-out dates.
- The EAC will be responsible, if applicable, for all reasonable costs related to the EAC’s work at the site. This may include overtime pay for stewards, restoration of the exhibit space to its initial condition, etc.
- The EAC shall abide by the Occupational Health and Safety Act and its applicable regulations at all times during set-up and tear down. All workers MUST wear approved safety footwear at all times during move-in and move-out, regardless of their booth size or location on the show floor. Approved hard hats must be worn in booths where overhead work is being done. Full details can be found in the Health & Safety section of the exhibitor manual.