EXHIBITOR MANUAL
As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for the Medicaid Drug Rebate Program (MDRP) Summit 2024. Please read carefully though each section, and let us know if you have any questions.
SALES
Derek Tagliarino | +1 212-600-3433 | derek.tagliarino@informa.com
Matt Hannon | 704-256-5464 | matt.hannon@informa.com
OPERATIONS & LOGISTICS
Sponsor Logistics - Meghan Gemmell | +1 212-600-3438 | meghan.gemmell@informa.com
Speaking Operations - Kristin Wittreich | +1 862-386-1065 | kristin.wittreich@informa.com
CONNECTME PLATFORM
Justine Comeau | +1 929-255-0763 | justine.comeau@informa.com
Deadlines
Please review this list of important deadlines for both the In-Person and Virtual Event:
Friday, August 23rd:
- Speaker Bios/Photos Due
- Pass Registration Due
Tuesday, September 3rd:
- Sponsor Resource Pages on the ConnectMe platform go live. Please review the guide on how to complete your Sponsor Resource Page. Should you have any questions, please connect with Justine.Comeau@informa.com.
- Slides/Presentation Decks Due
- If you would prefer to provide your presentation once onsite, please let Kristin Wittreich know, and we can plan for that arrangement
Wednesday, September 18th:
- Tracking for booth materials due to Informa Connect
- Earliest date for packages to arrive at hotel
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
The Exhibit Hall will be in the Chicago Ballroom EFGH, located on the Fifth Floor.
Exhibition set up hours:
Sunday, September 22nd: 4:00 PM - 6:00 PM
Exhibition break down:
Wednesday, September 25th: 1:40 PM - 3:40 PM
Exhibit Hours:
Monday, September 23rd
7:30AM - 6:00PM
Registration & Networking Breakfast: 7:30AM - 9:00AM
Networking Break: 10:30AM - 11:00AM
Networking Luncheon: 12:15PM - 1:30PM
Networking Break: 3:00PM - 3:30PM
Networking Reception: 5:00PM - 6:00PM
Tuesday, September 24th
7:00AM - 6:20PM
Networking Breakfast: 7:00AM - 7:50AM
Networking Break: 10:25AM - 10:55AM
Networking Luncheon: 1:10PM - 2:10PM
Networking Break: 3:30PM - 4:00PM
Networking Reception: 5:20PM - 6:20PM
Wednesday, September 25th
7:30AM - 1:40PM
Networking Breakfast: 7:30AM - 8:15AM
Networking Break: 10:20AM - 10:50AM
Networking Luncheon: 12:10PM - 1:40PM
Pass Registration Due - Friday, August 23rd
Complimentary Passes
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Meghan Gemmell - Meghan.Gemmell@informa.com
Instructions on how to register your complimentary passes will be communicated via email from the Visit Connect platform. If you have any changes to registered passes after submitting, or have questions in how to register your passes, please contact Meghan Gemmell.
Speakers will automatically be registered and do not count towards your complimentary pass allotment. If you have not yet submitted your speaker details, please send to Kristin Wittreich as soon as possible. Speakers will be contacted directly with further information about their participation.
Additional Passes
If you need to register for additional sponsor passes over your allocation, please contact Derek Tagliarino or Matt Hannon - derek.tagliarino@informa.com, matt.hannon@informa.com.
If you need to register for additional conference passes, please contact George Barber - george.barber@informa.com
Exhibitor Setup
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.
For shipping, please label with the below:
ATTN: (Your Company & Exhibitor Contact On-Site)
Chicago Marriott Downtown
MDRP Summit 9/22/ COMPANY NAME & CONTACT
Box ___ of ____
110 E. Grand Avenue
Chicago, IL 60611
Please send complete tracking information by Wednesday, September 18th to Meghan Gemmell - meghan.gemmell@informa.com
Booth Setup & Breakdown
Booth Setup: Sunday, September 22nd, 4:00 PM - 6:00 PM
Booth setup will begin at 4:00 PM on Sunday, September 22nd in the Chicago Ballroom EFGH, and close at 6:00 PM. The hall will reopen at 7:00 AM the following morning for attendees.
Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs. If you would like power at your booth, you will need to order that additionally via Encore. Please reach out to caitlin.dreger@encoreglobal.com to do so. Conference Wi-Fi will be available for your use throughout the show floor.
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
To retrieve your boxes, exhibitors will need to visit the FedEx Office on the 2nd Floor. There you can request and pay for your packages. You can also do this in advance by calling their office at 312-832-0090. FedEx will securely store your credit card information.
Show Management and the hotel cannot arrange for the delivery of boxes to your booth.
Exhibitor Breakdown: Following the networking lunch on Day 3 - Wednesday, September 25th, at 1:40 PM. Close of conference is at 3:40 PM. You will need to visit the FedEx Office during breakdown as well to arrange for the pickup of your packages, regardless of what carrier you are using.
Show Schedule
Exhibit Hall Hours:
- Sunday, September 22nd - 4:00 PM - 6:00 PM (Exhibitor Booth Setup Only)
- Monday, September 23rd - 7:30 AM - 6:00 PM
- Reception: 5:00 PM - 6:00 PM
- Tuesday, September 24th - 7:00 AM - 6:20 PM
- Reception: 5:20 PM - 6:20 PM
- Wednesday, September 25th - 7:30 AM - 1:40 PM
- Breakdown 1:40 PM
Registration Desk Hours:
- Sunday, September 22nd - 4:00 PM - 6:00 PM (Exhibitor Booth Setup Only)
- Monday, September 23rd - 7:30 AM - 6:00 PM
- Tuesday, September 24th - 7:00 AM - 6:20 PM
- Wednesday, September 25th - 7:30 AM - 1:40 PM
2024 Exhibit Hall Floorplan
Exhibitor Shipping & Handling
AV Request Form
Accommodation
MDRP Summit 2024 Room Block
Please visit our Plan Your Visit page for full information, including rates and links to make your reservations.
PLEASE NOTE: All hotel reservations for this conference should be booked directly with the hotels using the provided links only. Informa Connect does not partner with housing bureaus or third party agencies for this event and none are authorized to call or contact you on our behalf.
Lead Insights
Lead Insights unlocks the full potential of your event and digital campaigns through near real-time, actionable insights that help you turn your leads into customers and maximize your return on investment.
Understand who your leads are and how they have engaged with your content, enabling you to prioritize and target them with tailored follow up messaging faster and more effectively.
If you have Lead Insights as part of your Sponsorship package, your company's main contact will receive login information for the Lead Insights platform. For any questions, please contact Sofia.Munoz@informa.com.
Sponsor Resource Page
Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.
Your resource page includes the following opportunities:
- Company name (as it should appear on the app)
- Company About Us: Write a snappy header to let visitors know who you are. (max 150 characters)
- Company description (maximum 1000 words)
- Company logo (400 pixels wide x 180 pixels high - JPG / PNG)
- Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape). Videos over 500mb or 5 minutes in length will fail to upload, so keep them short and interesting!
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. (1250 x 150px; ABSTRACT-no text; JPEG or PNG)
- Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px - ABSTRACT-no text; if you do not provide one, we will upload a generic event one for you.
The ConnectMe Platform will go live on September 3rd, and you should prepare to have your Resource Page complete to aid in your networking with attendees. Should you have any questions regarding your access and the editing of your page, please connect with Justine Comeau.
How to Update Your Sponsor Resource Page
Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo date. If you have any questions, please get in touch with Justine: Justine.Comeau@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: your email address
- Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Justine Comeau.
2. Click the Sponsor Resource Page Tab - find your company name and click 'Showcase'
3. Click Edit Stand - in the top right corner of your showcase page
4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes.
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our market
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.