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Exhibitor Manual

Information and requirements for sponsors & exhibitors

Welcome to the Exhibition Manual for RiskMinds Asia 2017.

Here you will find the relevant information and forms to complete for the event.

If you have any questions, please contact Rachel Lewis:

E: rachel.lewis@knect365.com      

T: +44 (0) 207 017 7227

Please ensure you read each section carefully and meet the required deadlines.

We look forward to working with you in making this a successful event!


DEADLINES
DEADLINES
  • 100 word company profile & eps logo - by return
  • Pass registration - by 1 September
  • Exhibitor declaration - by 21 August
  • Hotel reservation - as soon as possible

Please send details to Rachel Lewis

YOUR LOGO & PROFILE
YOUR LOGO & PROFILE

If you have not already sent us your company profile please provide the following:

100 word company description plus website address.

Please submit your company profile to rachel.lewis@knect365.com by return.  Alternatively, please confirm to the same email address if the profile currently online is correct.

https://finance.knect365.com/riskminds-asia/sponsors

This will be used in either the electronic networking app or the event handbook, depending on the event.

Please email your logo as an eps file to rachel.lewis@knect365.com by return.

YOUR PASSES
YOUR PASSES

Please refer to your contract for how many and which type of pass you have been allocated.

Click here to download the pass registration form. Please complete and return the form to Rachel Lewis.

If you need additional passes, these can be purchased at a discounted rate (please refer to your contract) please click here to download this form.

Pass details should be received as soon as possible. 


YOUR STAND
YOUR STAND

Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.

The following are provided for all stands free of charge:

  • 1 x desk
  • 2 x chairs
  • 1 x 230 V power supply

ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. KNECT365 WILL NOT BE ABLE TO PROVIDE THESE ON SITE.

Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.

Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact agnes.song@hyatt.com

The floor plan will be sent for you to select your stand in due course.

COMPULSORY HEALTH & SAFETY
COMPULSORY HEALTH & SAFETY

As an exhibitor it is essential that you read the health and safety rules.  

The declaration must be returned by 21 August so that RiskMinds are aware what you plan to do at this event. 

If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.

EXHIBITION SET UP & BREAKDOWN TIMES
EXHIBITION SET UP & BREAKDOWN TIMES

Exhibition Build Up*

From 7am - 8am on Tuesday 10 October

Exhibition Break Down

From 5pm on Wednesday 11 October

*Please note that these times may change – you will be informed closer to the event if this is the case


VENUE & DELIVERIES
VENUE & DELIVERIES

It is your responsibility to book your courier for both delivery AND collection. Below are details of a courier who you may wish to contact. It remains a private arrangement between you and your chosen courier company. In addition, it is your responsibility to pay all customs charges; otherwise all the materials may be refused.

Materials can be sent to the hotel no earlier than Friday 6 October.

Please use the delivery label for ALL items being delivered – items not labelled correctly are likely to go missing! 

All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected.  The hotel will not pay any taxes/duties etc and will not accept any underpaid charges. 

Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of 11 October. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please ensure the collector brings collection instructions detailing the following:

Quantity & description of items being collected

Name of the Event

Date of Collection

Proof of Collection


EBISS – Expo Brokers & International Shipping Specialists

+44 203 780 0666

www.ebiss.co.uk 

HOTEL ACCOMMODATION
HOTEL ACCOMMODATION

To arrange accommodation please go to the Plan Your Visit page.

Demand for rooms can be very high, so please book early to avoid disappointment. RiskMinds takes no responsibility for hotel reservations.

KNect 365 does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to KNect 365 and the hotel.