InterContinental O2,
London
Exhibitor Manual
Below you will find information and links that will prepare you for RiskMinds International. Please read carefully through each section below and let Cat know if you have any questions.
Key Contacts
Sales:
Josef Lanjri | josef.lanjri@informa.com
James Roberts | james.roberts@informa.com
Sponsorship Operations:
Cat Farrer | catherine.farrer@informa.com
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
YOUR STAND
ALL EXHIBITORS WILL BE PROVIDED A SHELL SCHEME STAND
Event Exhibition Services are the main contractor for RiskMinds & QuantMinds International 2025.
To start the next steps of branding your stand please use the portal below to get in contact:
www.eventexhibitions.co.uk/login
- Register or Login:
· New Users: Please register by following the on-screen instructions.
· Returning Users: Login with your existing username.
· Guest Access: If you don’t want to register or can’t remember your password, you can log in as a guest using the show reference code provided below.
Once you have logged in or registered, you will be prompted to enter the show reference code: RISK/QUANTMINDS2025
STAND DETAILS
SHELL SCHEME STANDS INCLUDES:
White foamex walls
2 x LED spotlights
1 x 1000w single socket outlet (we recommend bringing your own extension cord if you need multiple plugs).
1 x round bistro table and 2 x chairs (white)
If you plan on using your own supplier, please fill out the declaration form below in the 'Compulsory Health & Safety' section and share the following information with Cat.
- Risk Assessments
- Method Statements
- Detailed Stand Plans
- Public Liability Insurance.
ARTWORK PROVIDED BY RISKMINDS INTERNATIONAL:
Please note to check your contract if you have a shell scheme stand with artwork that RiskMinds International will provide.
If you do, our specialist project managers from our stand supplier, EESL, will soon be in contact to provide the artwork information and set up of your stand. You'll also be able to order any additional furniture, graphics, or electricity through EESL outside of what is being provided by RiskMinds International. If you have any questions regarding your stand please contact orders@eesl.ltd or +44 (0) 204 518 8610.
BESPOKE STANDS - Not included in packages:
If you would like to see more visuals, please visit our website for images of some of the bespoke stands we have been involved with: www.eventexhibitions.co.uk. We provide a range of event exhibition services around the UK including designed display stand lighting layouts, exhibition stand design and build, hanging banners, vinyl graphics and flooring, raised platforms and specialist lighting for extravagant spectaculars.
If you have any queries on any of our items, please contact us on orders@eesl.ltd or +44 (0) 204 518 8610 and we will be happy to assist you.
Please note bespoke stands does NOT include the furniture mentioned above for shell scheme stands.
STAND DEADLINES:
- Early Bird Order Deadline: Early bird pricing ends on 6th of October . After this date, a 20% surcharge will apply to all prices.
- Electric Order: 2nd of November.
- Final additional Graphics Orders/Artwork Deadline: TBC
AV SUPPLIER
Should you wish to order any AV/screens for your stand, please contact:
ThreeSixty Events Ltd
Jonathan Ruttley
Tel: 01923 202212
Please see the price list here.
INTERNET
If you require a wired internet connection please use this form and return to the email address stated on the sheet. Please note this must be ordered by the 3rd of November at the latest.
SUSTAINABLE GIVEAWAYS & FOOD & BEVERAGES
Virtual Booths
In keeping with our sustainability aims at RiskMinds we are asking that exhibitors do not use disposable stands and do not provide handouts at this event and we would like all of our exhibitors to embrace this sustainability goal with us.
In order to assist with this, and remove the need for handouts, RiskMinds will provide QR codes to exhibitors that can be shown on your stand – these can be used for people to download materials such as white papers or brochures, or to simply share their details with you. You will receive early access to ConnectMe, to build your Virtual Showcase Page. More information to be followed shortly on how you can build your Virtual Showcase Page and upload your organisation’s material.
If you wish to have any branded giveaways at your stand, in keeping with RiskMind's sustainability goals, we request that these be sustainable in nature. This means they should either be fully recyclable or have longevity of use. They must not contain any single use plastics and you should be aware of the carbon footprint of any items you order. Please also be aware of the volume of your order – and do not have lots of spare items that will not then be used.
F&B at Your Stand
If you plan on providing food or beverages at your stand, you must notify RiskMinds and the venue in advance to ensure overall event safety.
Please note that a barista will be available onsite, therefore tea and coffee service is not permitted at individual stands.
If you would like assistance hiring F&B services for your stand, please contact Cat to discuss options further.
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Cat Farrer
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings
DEADLINES
- Pass registration - by 3rd October 2025
- Exhibitor declaration - by 3rd October 2025
- Hotel reservation - as soon as possible
- EESL
- 20% order deadline date Monday 6th October 2025
- Artwork submission deadline date – TBC
Please send details to Cat Farrer
COMPULSORY HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules.
The declaration that can be found on the last page of the Health & Safety Rules must be returned by 3rd October 2025 so that RiskMinds are aware what you plan to do at this event.
If you have a free build stand you must read the rules and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.
EXHIBITION SET UP & BREAKDOWN TIMES
16th November 2025 - Exhibitor Access
- Space Only Contractors build – 13:00 – 20:00
- Shell Scheme Exhibitor Setup – 15:00 – 18:00
20th November 2025 – Breakdown
- All stands - 18:00 – 00:00
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection. It remains a private arrangement between you and your chosen courier company.
Materials can be sent to the hotel no earlier than Friday 15th November. The InterContinental's Delivery Information Sheet can be found here.
Please use the following labels for ALL items being delivered – items not labelled correctly are likely to go missing!
Parcels in
Parcels out
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of 20th November. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of.
YOUR LOGO & PROFILE
To make the most of your branding, please ensure you share the following to Cat Farrer:
- Company Description (Required)
- EPS/AI version of your logo (Required)
- Website Link (Optional)
- LinkedIn, Twitter, Facebook, Instagram (Optional)
ELEVATE YOUR BRAND
Are you interested to elevate your brand further at RiskMinds International?
We offer a range of additional on-site branding opportunities where you can advertise and highlight your name to our audience.
For options and remaining availability, download the branding options at the Intercontinental O2 here.
If there is an area that you would be interested in branding please contact Cat Farrer
Looking for something different? Get in touch with Cat to discuss ideas and what bespoke designs we could offer.
Promote your presence at RiskMinds International 2025
Sample text:
We're sponsoring RiskMinds International! Join us there to see how we can help your business thrive.
Save 20% with our discount code: FKN3942SPN >> https://app.ingo.me/q/849do
#RiskMinds
YOUR PASSES
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Cat Farrer.
INCLUDED PASSES
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the event.
Speakers will automatically be registered, please do not use your allotments to register speakers. The RiskMinds Speaker Co-Ordinator will be contacting all speakers directly with further information about their participation.
ADDITIONAL PASSES
If you require additional passes, please contact Anna Byrne who will be able to share a booking link.
LEAD SCANNING
RiskMinds International are partnering with Visit Connect and Lead Insights as the registration and lead retrieval tool for the event.
Lead Insights is our custom platform that brings all your leads from across your package into one place in near real-time.
Using your own smart device, exhibitors can verify, rate, prioritise, monitor, and respond to leads in real-time, from the show floor or remotely from a team member at your office.
- Booth Visits
- Onsite Session Attendance
- Scheduled Sessions
- Meeting Requests
- Content Downloads
Watch our demo video to walking though the Lead Insights platform, highlighting key features.
If the video doesn't play, please click the link above.
HOTEL ACCOMMODATION
To arrange accommodation please go to the Venue page. Demand for rooms can be very high, so please book early to avoid disappointment. RiskMinds International takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.