InterContinental O2,
London
Exhibitor Manual
Below you will find information and links that will prepare you for RiskMinds International. Please read carefully through each section below and let Cat know if you have any questions.
Key Contacts
Sales:
Josef Lanjri | josef.lanjri@informa.com
Charlie Tozer | charlie.tozer@informa.com
Sponsorship Operations:
Cat Farrer | catherine.farrer@informa.com
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Cat Farrer
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings
HANDOUTS & SUSTAINABLE GIVEAWAYS AT RISKMINDS INTERNATIONAL
In keeping with our sustainability aims at RiskMinds we are asking that exhibitors do not use disposable stands and do not provide handouts at this event and we would like all of our exhibitors to embrace this sustainability goal with us.
In order to assist with this, and remove the need for handouts, RiskMinds will provide QR codes to exhibitors that can be shown on your stand – these can be used for people to download materials such as white papers or brochures, or to simply share their details with you. You will receive early access to ConnectMe, to build your Virtual Showcase Page. More information to be followed shortly on how you can build your Virtual Showcase Page and upload your organisation’s material.
If you wish to have any branded giveaways at your stand, in keeping with RiskMind's sustainability goals, these must be sustainable in nature. This means they should either be fully recyclable or have longevity of use. They must not contain any single use plastics and you should be aware of the carbon footprint of any items you order. Please also be aware of the volume of your order – and do not have lots of spare items that will not then be used.
DEADLINES
- 100 word company profile & eps logo - please make sure you fill out the form below to submit your information. The information submitted will be used to create or update your profile on our website, signage and other important event materials. Please note, the deadline to submit a new or revised submission is 4th October. Any submissions after that date will not be guaranteed to appear on event branding: SUBMIT YOUR INFORMATION HERE
- Pass registration - by 4th October
- Exhibitor declaration - by 4th October
- Hotel reservation - as soon as possible
- EESL
- 20% order deadline date Monday 7th October 2024 (print increase)
- Artwork submission deadline date – 21st October 2023
Please send details to Cat Farrer
YOUR STAND
Shell Scheme
Event Exhibition Services are the main contractor for Risk & Quant 2024, specialising in the design and build of exhibition stands and displays. If you would like to see more visuals, please visit our website for images of some of the bespoke stands we have been involved with. www.eventexhibitions.co.uk. We provide a range of event exhibition services around the UK including superior quality shell schemes, designed display stand lighting layouts, exhibition stand design and build, hanging banners, vinyl graphics and flooring, raised platforms and specialist lighting for extravagant spectaculars.
Shell Included Items:
White foamex walls
2 x LED spotlights
1 x 1000w single socket outlet
1 x round bistro table and 2 x chairs (black or white)
If you have opted for SHELL SCHEME - please login to the EESL portal to confirm how you would like your company name to be displayed on your nameboard. You can add additional items, however you may just wish to confirm your nameboard. Once you have logged in or registered, you will be prompted to enter the show reference code: Risk/QuantMindsNov2024
- Early Bird Order Deadline: Monday 7th October 2024
- Final additional Graphics Orders/Artwork Deadline: Monday 21st October 2024
- Additional Shell Scheme Fittings orders: Monday 4th November 2024
- Electrical orders: Monday 4th November 2024
If you have any queries on any of our items, please contact us on orders@eesl.ltd or +44 (0) 204 518 8610 and we will be happy to assist you.
AV Supplier
Should you wish to order any AV/screens for your stand, please contact:
ThreeSixty Events Ltd
Jonathan Ruttley
Tel: 01923 202212
Please see the price list here.
If you require a wired internet connection please use this form and return to the email address stated on the sheet. Please note this must be ordered by 27th October at the latest.
ARTWORK PROVIDED BY RISKMINDS INTERNATIONAL
Please note to check your contract if you have a shell scheme stand with artwork that RiskMinds International will provide.
If you do, our specialist project managers from our stand supplier, EESL, will soon be in contact to provide the artwork information and set up of your stand. You'll also be able to order any additional furniture, graphics, or electricity through EESL outside of what is being provided by RiskMinds International. If you have any questions regarding your stand please contact orders@eesl.ltd or +44 (0) 204 518 8610.
COMPULSORY HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules.
The declaration must be returned by 4th October so that RiskMinds are aware what you plan to do at this event.
If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.
EXHIBITION SET UP & BREAKDOWN TIMES
EXHIBITORS ACCESS – 17th November 2024
- Space Only Contractors build – 13:00 – 20:00
- Shell Scheme Exhibitor Setup – 15:00 – 18:00
21st November 2024 – Breakdown
- All stands - 18:00 – 00:00
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection. It remains a private arrangement between you and your chosen courier company.
Materials can be sent to the hotel no earlier than Friday 15th November. The InterContinental's Delivery Information Sheet can be found here.
Please use the following labels for ALL items being delivered – items not labelled correctly are likely to go missing!
Parcels in
Parcels out
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of 21st November. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of.
YOUR LOGO & PROFILE
If you have not already sent us your company profile please provide the following:
100 word company description plus website address.
Please submit your company profile to Cat Farrer by return.
Alternatively, please confirm to the same email address if the profile currently online is correct.
Please email your logo as an eps file to Cat Farrer by return.
YOUR PASSES & LEAD GENERATION
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Cat Farrer.
INCLUDED PASSES
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the event.
Speakers will automatically be registered, please do not use your allotments to register speakers. The RiskMinds Speaker Co-Ordinator will be contacting all speakers directly with further information about their participation.
ADDITIONAL PASSES
If you require additional passes, please contact Chloe Robson who will be able to share a booking link.
LEAD SCANNING
RiskMinds International are partnering with Visit Connect as the registration and lead retrieval tool for the event.
Visit Connect puts the success of the show firmly in the palm of your hand. Using their own smart device, exhibitors can verify, rate, prioritise, monitor, and respond to leads in real-time, from the show floor or remotely from a team member at your office.
Scan a visitor badge with Visit Connect immediately to:
- access contact data,
- add notes, voice memos and photos
- answer pre-set questions,
- set follow up instructions,
- even immediately contact the lead
Find details here of how Visit Connect will work for lead generation as well as to upload content for attendees to download by scanning a QR code.
Login details will be sent to the primary contact in due course along with further details on how to use the system.
HOTEL ACCOMMODATION
To arrange accommodation please go to the Plan Your Visit page. Demand for rooms can be very high, so please book early to avoid disappointment. RiskMinds International takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.