Booth Guidelines & Regulations

• No sound system can be brought into the facility without prior written permission from the TCC.
• No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space or projected onto other exhibits or other areas of the exhibit hall.
• Lighting that is potentially harmful, such as lasers, ultraviolet lights or flashing or strobe lights that can trigger photosensitive epilepsy are not permitted.
• Any attention arousing devices, such as noisemakers, movies, music, broadcasting, television, drawings, etc. are permitted, provided they are not distracting and not interfere with neighbouring exhibitors, and should be kept to a sound limit of 80 decibels.
• Exhibitors may be asked to turn off sound equipment if attendees or other exhibitors complain.

• Exhibitors wishing to display a vehicle in-booth must secure written approval from Show Management by March 2, 2026.

To secure approval:

• Forward full details including the type and size of vehicle and any special move-in requirements needed to position the vehicle in your booth to Tori Grant.
• Please note: the vehicle must fit within your contracted booth space allowing for your staff to work within your booth and attendees to enter your booth.

Requirements for display vehicles:

• Vehicles must have drip pans underneath them and pads under all tires.
• All vehicles entering the exhibit area and/or TCC must be clean and dry.
• All floor areas of TCC must be covered and protected with heavy duty plastic sheeting prior to vehicles entering the TCC, at the Licensee’s expense.
• Vehicles powered by an internal combustion engine must not be more than ¼ full and the gas cap must be locked shut or otherwise secured. The positive lead must also be removed from the battery. Once in position, it must not be operable (e.g. battery must be disconnected).
• No motorized vehicles are allowed to operate in TCC unless special permission to do so has been granted by building management.

• In our continued effort to promote a healthy and safe and sustainable show floor we are asking that you find alternatives to handing out samples or swag from your booth. There are some amazing examples of executing this in a manner that is safe and recommend that you explore the use of QR codes to scan at your booth for contests, promotional materials, videos etc. If you need any direction please connect with Tori Grant.
• Distribution of samples, souvenirs and promotional items and soliciting of business must be confined to the exhibitor’s booth space only. Such activities are not permitted in the aisles, registration areas, hallways, restaurants, lobbies, other exhibits, or elsewhere on the property of the Toronto Congress Centre.
• Only participating exhibitors have the exclusive right to promote or sell goods or services in this show. All other solicitations without the express written permission of Show Management will be permanently removed from the show area. Please report any infractions to the show office so that immediate action can be taken.
• No other food and beverage items from other suppliers/vendors will be allowed into the facility without the written consent of TCC management. TCC is a HACCP (Hazard Analysis Critical Control Point) accredited facility, thereby meeting one of the highest standards in food safety practices in the world. All food and beverage guidelines must be in compliance with our HACCP requirements. TCC food and beverage can be purchased, prepared and delivered to all locations throughout the building by our HACCP trained personnel. In the event an exhibitor is showcasing food and/or beverage, they must adhere to all City of Toronto health requirements www.toronto.ca/health. It is the event manager’s responsibility to ensure all health guidelines are enforced and that the appropriate paperwork has been completed.

Propane Cylinders & Gas Appliances Request

• Exhibitors planning on using propane cylinders or gas appliances in their display must secure written approval from Show Management and the Toronto Congress Centre by March 2, 2026.
• Tanks containing propane shall be maintained less than ¾ full. Vehicles may be driven in and positioned. The engine should remain running, with valve shut off. Allow engine to run until all of the fuel in the fuel line is used up. Turn ignition off.
• Cylinders for barbecues and/or appliances within a vehicle such as stoves, refrigerators, etc., must be empty.
  

• Exhibitors are responsible for the appearance of their own booths.
• We recommend that exhibitors sanitize the surfaces in their booth throughout the show.
• Exhibitors are required to use the janitorial services of the TCC for all booth cleaning, including vacuuming of booths prior to show opening.
• To order cleaning services, submit the Booth Cleaning Services order form to BuildingAesthetics@torontocongresscentre.com. Please note, cleaning is an exclusive service provided by the TCC and exhibitors cannot bring their own cleaning staff or their own vacuums, mops, etc.
• At the end of the show, exhibitors are responsible for removing all garbage and debris from their booth upon moving out of the Toronto Congress Centre.