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Delivered as a Hybrid Event September 21-24, 2021
In-Person: September 21-22 • Virtual: September 23-24Renaissance Boston Waterfront Hotel • Boston, MA

EXHIBITOR MANUAL

Below you will find information and links that will prepare you for the Pharma Forum Hybrid Event 2021. Please carefully read through each section below and let Timothy Berry know if you have any questions. 

Key Contacts 

Sales


Steve Markos | +1-212-600-3439 | steven.markos@informa.com 


Karen Hanover | +1-212-600-3436 | karen.hanover@informa.com 

Operations

Exhibition & Venue

Timothy Berry | +1-212-600-3441 | timothy.berry@informa.com 

Speakers

Bridget Sullivan | +1-617-620-8961 | bridget.sulivan@informa.com

Venue

Renaissance Boston Waterfront Hotel

606 Congress Street
Boston, MA 02210
Hotel Direct Line: +1 617-338-4111

Book Now and Save! The Renaissance Boston Waterfront Hotel is accepting reservations in Informa Connect’s discounted room block on a space and rate availability basis. Rooms are limited and the discounted rate will expire in advance of the meeting, so please book early.

All travel arrangements are subject to availability. To make a reservation and receive Informa Connect’s discounted hotel rate, please use the below link.

Make A Reservation

Exhibition Hall Setup and Breakdown

Setup

Monday, September 20th

1:30pm - 4:00pm

Breakdown

Wednesday, September 22nd

3:30pm after final session ends

Deadlines

Here is a list of important deadlines for both IN-PERSON & VIRTUAL:

Friday, September 3rd

  • Pass registration due
  • Speaker bios due
  • Virtual exhibit materials (logos, videos, links, downloads) due to be uploaded to Dropbox
  • Pre-recorded session submissions due

Wednesday, September 8th

  • Slides due (both virtual & in-person sessions)

Monday, September 13th

  • Tracking for booth materials due to Informa Connect

Wednesday, September 15th

  • Earliest arrival for packages to arrive at hotel

Booth Logistics

The Pharma Forum exhibition area will be set up with tabletop booths for the 2021 hybrid event. Your booth will also be your meeting space for networking appointments.

Each booth will include:

  • (1) 6' table
  • (3) standard chairs -- two on the staff side of the booth and one on the visitor side
  • standard white hotel linen
  • 8 feet of back wall space which may be used for pull up banners or a popup graphic

The exhibition areas are carpeted. Please do not bring additional carpeting.

Separate storage space is not available, so please plan to store any boxes under or behind your table/banners.

Basic conference WiFi is available for all Pharma Forum attendees.

Power connections must be ordered through the onsite AV provider, Encore. The order form is linked here

Shipping

All booth materials should be shipped directly to the hotel. Boxes may not arrive earlier than Wednesday, September 15, 2021.

Please label all boxes with:

  • Pharma Forum
  • [Your Company Name] - Booth # __
  • Box __ of __ 

As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise. 

Please send complete tracking information by September 13, 2021 to Timothy Berry - timothy.berry@informa.com

Pass Registration - Due September 3rd

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Timothy Berry - timothy.berry@informa.com.

Complimentary Passes

The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual event.

Please note: 

  • If you have any Virtual Only passes included in your agreement, please contact Timothy Berry
  • If you have any changes to your registered passes, please email changes to Timothy Berry

Speakers will automatically be registered and do not count towards your complimentary booth pass allotment. If you have not yet submitted your speaker details, please send to Timothy Berry - timothy.berry@informa.com.

Timothy Berry will be contacting all speakers directly with further information about their participation.

Additional Passes

If your need to register for additional booth passes over your allocation, please contact your sales rep: Steve Markos - steven.markos@informa.com, or Karen Hanover - karen.hanover@informa.com.

Virtual Event: September 23-24, 2021

As Pharma Forum is a hybrid event, we will be running the virtual portion from September 23-24, 2021. Below you will find the important details and deadlines to prepare for the virtual event.

Company Profile Hub: Due September 3rd.

Please prepare the following information:

  • Company name
  • Company description (500 characters max with spaces)
  • Company logo (500 x 300 px with transparent background)
  • Company website URL
  • Videos: up to 3 (5min max each) - HD 1920 x 1080 px or 1280 x 720 px - MP4
  • Social Media Links (Facebook, Twitter, Instagram & Linked are possible)
  • Downloads - up to 3 - PDFs
  • Background Image/Color Image (1920 x 1080 px (landscape), jpg or png format)
  • Banner Image (600 x 250 px, jpg or png format)

Please submit your materials to this link.

If you have any questions or concerns, please email Timothy Berry - timothy.berry@informa.com

Informa AllSecure

PHARMA FORUM 2021 IN-PERSON EXPERIENCE WILL BE ORGANIZED IN ACCORDANCE WITH INFORMA’S ALLSECURE HEALTH AND SAFETY STANDARD

Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.

For further details on our 10 Key Commitments, please click here.

Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. 

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled