Tabletop Details
What’s included with your tabletop?
All tabletop booth spaces will be set with:
- (1) 6’ table (draped)
- Chair(s) – seating will be provided for each registered staff member
Tabletop assignments will be provided onsite during move in.
*Electrical and AV services are not included with your tabletop. If you require electrical, internet or AV equipment, you must order it through the hotel vendors via the form below.
*The meeting space is equipped with free Wi-Fi. We recommend using Wi-Fi for personal devices, such as phones and laptops. If you wish to run a demo at your booth, we suggest ordering a hard-wired internet line through the hotel. You can order via the form below.
Move In & Out Times
Move-In Hours
Monday, September 15
10:00am – 1:30pm
*The program will kick off at 2:00pm, please have all items set by then.
Move-Out Hours
Wednesday, September 17
11:00am – 1:00pm
*For the benefit of all attendees, display teardown begins after the event concludes.
Order Electric/AV
Order Electric and AV by completing the provided form below and sending to ren.schaumburg@encoreglobal.com by Tuesday, September 2, 2025.
Shipping Details
Sponsor materials can be shipped directly to The Renaissance Schaumburg Convention Center Hotel
- The hotel will begin accepting packages 3 business days prior to event start date, starting Wednesday, September 10, 2025
- Any packages being shipped to the hotel must be labeled with the below address
- We highly recommend using the shipping label below.
SHIPPING ADDRESS:
ATTN: Sponsor Name
2025 Tobacco+ Forum - Utopia Ballroom 9/15, Event Manager Madeline Bylak
Renaissance Schaumburg Convention Center Hotel
1551 N Thoreau Dr.,
Schaumburg, IL 60173
INBOUND SHIPPING:
The hotel will begin accepting packages 3 business days prior to event start date, starting Wednesday, September 10, 2025. Any items arriving before this date will incur extra storage fees.
Please provide shipment details along with tracking numbers to mary.payne@informa.com.
Please utilize the shipping label below on each package.
A receiving table will be placed in Utopia Ballroom Foyer from 10:00am - 1:30pm. This is where you will be able to pick up shipments and complete payment.
OUTBOUND SHIPPING:
- Vendors will need to provide their own boxes, shipping labels and packing tape to pack up packages at the end of the event - the hotel WILL NOT provide these items.
- UPS and FEDEX do daily pickups. Please ensure all boxes are taped and labeled correctly, account numbers are clearly marked and the entire shipping form is completed before you depart. The hotel will not be responsible for boxes that the shipping company refuses to pick up.
- If using another carrier, please ensure you schedule a pick up before you depart.
- Please make every effort to separate labeled boxes from items intended for the trash.
- Charges will apply to any items stored for more than 3 business days after the completion of the event.
*The hotel is not responsible for boxes or packages not properly identified to be shipped out or that are not properly labeled.
Tabletop Guidelines & Regulations
- Display space is limited to your assigned table surface and the area directly behind your table.
- Displays are not permitted in front of your table or in side areas adjacent to your table.
- Please do not obstruct the view or interfere with any neighboring sponsor displays.
Questions about tabletop guidelines and regulations? Please reach out to Mary Payne.
Insurance Requirements
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