Tabletop Details
What’s included with your tabletop?
All tabletop booth spaces will be set with:
- (1) 6’ table (draped)
- Chair(s) – seating will be provided for each registered staff member
Tabletop assignments will be provided onsite during move in.
*Electrical and AV services are not included with your tabletop. If you require electrical, internet or AV equipment, you must order it through the hotel vendors via the form below.
*The meeting space is equipped with free Wi-Fi. We recommend using Wi-Fi for personal devices, such as phones and laptops. If you wish to run a demo at your booth, we suggest ordering a hard-wired internet line through the hotel. You can order via the form below.
Move In & Out Times
Move-In Hours
Monday, September 15
11:00am – 1:30pm
*The program will kick off at 2:00pm, please have all items set by then.
Move-Out Hours
Wednesday, September 17
11:00am – 1:00pm
*For the benefit of all attendees, display teardown begins after the event concludes.
Order Electric/AV
Order Electric and AV by completing the provided form below and sending to ren.schaumburg@encoreglobal.com by Tuesday, September 2, 2025.
Shipping Details
Sponsor materials can be shipped directly to The Renaissance Schaumburg Convention Center Hotel
- The hotel will begin accepting packages 3 business days prior to event start date, starting Wednesday, September 10, 2025
- Any packages being shipped to the hotel must be labeled with the below address
- We highly recommend using the shipping label below.
SHIPPING ADDRESS:
Attn:
1st line: The Westin Chicago Northwest/Marla Latour (Sales)
2nd line: Grocery NEXT/Sponsor Company Name
Address:
400 Park Blvd. Itasca, IL 60143
IN BOUND SHIPPING:
The hotel will accept shipments starting Wednesday, August 27, 2025
Submit your shipment details along with tracking number to mary.payne@informa.com.
Please utilize the shipping label below on each package.
OUT BOUND SHIPPING:
If you plan on leaving materials to be shipped out by the hotel you must do the following:
1. Have shipping labels ready to go and attached to your packages.
2. Schedule a pick-up with your carrier (FedEx, UPS).
Tabletop Guidelines & Regulations
- Display space is limited to your assigned table surface and the area directly behind your table.
- Displays are not permitted in front of your table or in side areas adjacent to your table.
- Please do not obstruct the view or interfere with any neighboring sponsor displays.
Questions about tabletop guidelines and regulations? Please reach out to Jeni Dulay.
Insurance Requirements
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