EXHIBITOR MANUAL
Below you will find information and links that will prepare you for the Antibody Engineering & Therapeutics 2024. Please carefully read through each section below and reach out as needed with any questions.
Key Contacts
Sponsorship & Exhibitor Sales
Blake Shuka | Blake.Shuka@informa.com
Operations
Kari Pilone | Kariana.Pilone@informa.com - Sponsorship & Exhibitions Coordinator
Allison Hale | Allison.Hale@informa.com - Speaker Coordinator
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
Exhibit Hall - Setup Hours:
Monday, December 16: 8:00 AM - 2:00 PM
Exhibit Hall - Breakdown Hours:
Wednesday, December 18: 2:15 PM - 6:00 PM
*PLEASE NOTE: Carriers MUST be checked in by 1:30 PM on breakdown day
Exhibit Hours:
Monday, December 16
4:00 PM - 7:35 PM
Grand Opening of Exhibit Hall: 4:00 PM - 4:45 PM
Opening Night Networking Reception in Exhibit Hall: 6:15 PM - 7:45 PM
Tuesday, December 17
9:45 AM - 7:30 PM
Morning Refreshment Break: 9:45 AM-10:30 AM
Networking Lunch in Exhibit Hall: 12:35 PM-1:45 PM
Afternoon Refreshment Break: 4:00 PM- 4:45 PM
Networking Reception: 6:15 PM - 7:15 PM
Wednesday, December 18
9:45 AM - 2:10 PM
AM Break: 9:45AM-10:30AM
Lunch in Exhibit Hall: 12:30PM-2:10PM
Booth Space
CLICK HERE to View the Exhibit Hall Floorplan
Included With Your Booth Space:
Standard size booths will be set with:
Booth Size 10' x 10
8' High Backwall Drape Color: Black
3' High Sidewalls Drape Color: Black
Booth ID sign
Exhibit Hall is Carpeted (Multi- Colored)
NOT Included With Your Booth Space
Links to order items NOT included with booth:
BOOTH FURNISHINGS - CLICK HERE - Provided by GES
ELECTRICITY - CLICK HERE - Provided by Encore
AV - CLICK HERE - Provided by Metro Multimedia
SHIPPING, DRAYAGE AND MATERIAL HANDLING
GES is the exclusive provider of shipping, drayage and material handling at the event.
Please do not forget to arrange for pick up / return shipments following the below instruction.
For shipping, drayage, and material handling information please click HERE
GES Advance Warehouse
Advance Shipment to Warehouse
All packages being sent to the GES Advanced Warehouse should arrive on or between business days: Tuesday, November 12, 2024 - Wednesday, December 11, 2024
Address and Label:
GES
Antibody Engineering & Therapeutics
Exhibiting Company Name / Booth #
C/O HTS
2321 Siempre Viva Ct, Suite 103
San Diego, CA 92154
United States of America
Please Note: Shipments arriving before November 12, 2024 will incur a storage fee, and shipments arriving after December 11, 2024 will incur a Late to Warehouse Fee.
SHIP DIRECT TO SHOW SITE
Shipment Directly to Event Site
All packages being sent directly to show site should arrive Sunday, December 15 10:00 AM To 3:00 PM (only).
Shipments arriving before this date and time will not be accepted.
Address and Label:
GES
Antibody Engineering & Therapeutics
Exhibiting Company Name / Booth #
Marriott Marquis San Diego Marina
333 West Harbor Drive
San Diego, CA 92101-7709
United States of America
KEY DEADLINES AND CONTACTS SUMMARY
BOOTH SET UP & DESIGN RULES AND REGULATIONS
Certificate of Insurance
Pass Registration
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact us.
COMPLIMENTARY PASSES
Your contract comes with a specific amount of complimentary Main Conference and Booth Staff passes.
The main contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect.
Please Contact Kariana.Pilone@Informa.com for the following:
- Pre-Conference Workshop passes
- Changes that need to be made to your registered complimentary Main Conference and Booth Staff passes
SPEAKER PASSES
Speakers will automatically be registered for the event
Please DO NOT use your complimentary passes to register speakers.
The Speaker Coordinator - Allison Hale will be contacting all speakers directly with further information about their participation.
ADDITIONAL PASSES
Main Conference
If you need to register for additional Main Conference, please visit our website registration page here.
Lead Retrieval
Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:
- TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads
- QUESTIONS – add an unlimited amount of qualifying questions for your leads
- LEADS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team
You have real-time access to the latest leads from your onsite scan data, which can be downloaded at any time as a CSV spreadsheet. Four weeks before the event you will receive an email instructing how your team can access lead retrieval through their personal devices via the ConnectMe app.
Your Full Lead Report
Before the event begins you will receive login credentials to access your Alchemy lead dashboard, which details all your interactions with delegates on the event app in addition to onsite scans at your sessions and booth. This report updates automatically before, during, and after the event.
NEW Lead Report Upgrade Available: Lead Insights unlocks the full potential of your event and digital campaigns through real-time, actionable insights that help you turn your leads into customers and maximise your return on investment. Contact partners@informaconnectls.com for more details on how to upgrade.
ANTIBODY US 2024 ROOM BLOCK
Please CLICK HERE to view the event's "Plan Your Visit" page for full information including rates and links to make your reservations
Posters
If you have a poster contracted within your sponsorship agreement, please follow the instructions regarding poster abstract and PDF submission on the Present a Poster page.
Please note the deadlines listed on this page.
If you are interested in presenting a poster, but do not have that listed in your sponsorship agreement, please reach out to lsposters@informa.com for more information.
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Kariana.Pilone@informa.com
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.