EXHIBITOR MANUAL
Below you will find information and links that will prepare you for the Antibody Engineering & Therapeutics 2023. Please carefully read through each section below and email Allison.Hale@informa.com with any questions.
Key Contacts
Sales
Blake Shuka | Blake.Shuka@informa.com | 857-263-0760
Operations
Allison Hale | Allison.Hale@informa.com - Sponsorship & Exhibitions Coordinator
Kristin Wittreich | Kristin.Wittreich@informa.com - Speaker Coordinator
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
Exhibition set up hours:
Thursday, December 14: 8:00AM - 2:00PM
Exhibition break down:
Saturday, December 16: 2:10PM - 6:00PM
PLEASE NOTE: Carriers MUST be checked in by 2:30 PM
Exhibit Hours:
Thursday, December 14
4:00 PM - 7:45 PM
Grand Opening of Exhibit Hall: 4:00 PM - 4:45 PM
Opening Night Networking Reception in Exhibit Hall: 6:15 PM - 7:45 PM
Friday, December 15
9:45 AM - 7:15 PM
Morning Refreshment Break: 9:45 AM-10:30 AM
Networking Lunch in Exhibit Hall: 12:35 PM-1:45 PM
Afternoon Refreshment Break: 4:00 PM- 4:45 PM
Networking Reception: 6:15 PM - 7:15 PM
Saturday, December 16
9:45 AM - 2:10 PM
AM Break: 9:45AM-10:30AM
Lunch in Exhibit Hall: 12:30PM-2:10PM
Booth Space
CLICK HERE to View the Exhibit Hall Floorplan
Included With Your Booth Space:
Standard size booths will be set with:
Booth Size 10' x 10
8' High Backwall Drape Color: Black
3' High Sidewalls Drape Color: Black
Booth ID sign
Exhibit Hall is Carpeted
NOT Included With Your Booth Space
Links to order items NOT included with booth:
BOOTH FURNISHINGS - CLICK HERE - Provided by GES
ELECTRICITY - CLICK HERE - Provided by Encore
AV - CLICK HERE - Provided by Metro Multimedia
KEY DEADLINES AND CONTACTS SUMMARY
BOOTH SET UP & DESIGN RULES AND REGULATIONS
Certificate of Insurance
Pass Registration
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact us.
COMPLIMENTARY PASSES
Your contract comes with a specific amount of complimentary Main Conference and Booth Staff passes.
The main contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect.
Please Contact Allison.Hale@Informa.com for the following:
- Pre-Conference Workshop passes
- Changes that need to be made to your registered complimentary Main Conference and Booth Staff passes
SPEAKER PASSES
Speakers will automatically be registered for the event
Please DO NOT use your complimentary passes to register speakers.
The Speaker Coordinator - Kristin Wittreich will be contacting all speakers directly with further information about their participation.
ADDITIONAL PASSES
Booth Staff- Exhibit Hall Only
If you need to register additional Booth Staff- Exhibit Hall Only Passes please CLICK HERE
Main Conference
If you need to register for additional Main Conference. Please email our delegate sales team - Jessica.Purnell@informa.com
SHIPPING, DRAYAGE AND MATERIAL HANDLING
GES is in charge of Shipping to and from the event - For shipping, drayage, and material handling information please click HERE
Advance Shipment to Warehouse
All packages being sent to the GES Advanced Warehouse should arrive on or between business days: Friday, November 10, 2023 - Monday, December 11, 2023
Address and Label:
GES
Antibody Engineering & Therapeutics
Exhibiting Company Name, Booth #
HTS2321 Siempre Viva Ct
Suite 103San Diego, CA 92154
United States of America
Please Note: Shipments arriving before November 10, 2023 will incur a storage fee, and shipments arriving after December 11, 2023 will incur a Late to Warehouse Fee.
Shipment Directly to Event Site
All packages being sent directly to show site should arrive Thursday, December 14 8:00 AM To 2:00 PM. Shipments arriving before this date and time will not be accepted.
Address and Label:
GES
Antibody Engineering & Therapeutics
Exhibiting Company Name, Booth #
Marriott Hotel & Marina San Diego
333 West Harbor Drive
San Diego, CA 92101-7709
United States of America
Lead Retrieval
Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:
- TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads
- QUESTIONS – add an unlimited amount of qualifying questions for your leads
- LEADS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team
You have real-time access to the latest leads from your onsite scan data, which can be downloaded at any time as a CSV spreadsheet. Four weeks before the event you will receive an email instructing how your team can access lead retrieval through their personal devices via the ConnectMe app.
Your Full Lead Report
Before the event begins you will receive login credentials to access your Alchemy lead dashboard, which details all your interactions with delegates on the event app in addition to onsite scans at your sessions and booth. This report updates automatically before, during, and after the event.
NEW Lead Report Upgrade Available: Lead Insights unlocks the full potential of your event and digital campaigns through real-time, actionable insights that help you turn your leads into customers and maximise your return on investment. Contact partners@informaconnectls.com for more details on how to upgrade.
HYBRID EXPERIENCE
As Antibody is a hybrid event, we will be running a virtual portion of the event through our app and platform ConnectMe.
Part of the hybrid experience is the sponsor resource page which will include the following points:
- Company Name
- Company About Us: max 150 characters
- Company Description: max 1000 words
- Company logo: 400 (w) x 180 (h) pixels
- Videos: up to 10 videos in mp4 format (HD Res: 1920x1080) under 500mb or 5min in length
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page: 1250 x 150px of an abstract image (no text advised)
- Thumbnail for Sponsor Resource Page: 600 x 250px of an abstract image (no text advised)
You will receive further information on when the platform opens for exhibitors to begin editing their virtual page and access to the event app. The event app will be also be how you access lead retrieval at the event.
ANTIBODY 2023 ROOM BLOCK
Please CLICK HERE to view the event's "Plan Your Visit" page for full information including rates and links to make your reservations
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact allison.hale@informa.com
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.