September 1–2, 2026,
Marina Bay Sands
EXHIBITOR MANUAL
Below you will find information and links that will prepare you for Asia Bio Partnering Forum 2025.
Please check this page regularly as information will be updated and added during the next months.
LOCATION:
Cassia Ballroom
Level 3, Marina Bay Sands Convention Center
MARINA BAY SANDS SINAGAPORE
10 Bayfront Ave, Singapore,
018956, Singapore
EXHIBITOR OPERATIONS CONTACT
Melanie Zhang-Buchoff | mzhangbuchoff@ebdgroup.com
Floorplan
Exhibitor Checklist
BOOTH INFORMATION
SHELL SCHEME STANDS
Shell scheme booth structure will be provided by EBD Group for 9-square-meter booths.
INCLUDED
- Back and partition walls in white hard panels
- Height: 2.5 m
- One table, two chairs, two spotlights, and one trash can
- 220V/500W power supply
NOT INCLUDED
Booth equipment, e.g.
- Wired LAN internet access
- Display systems
- Printed panels
For items or services not included in the exhibitor package, they must be ordered separately at your own cost.
SPACE ONLY STANDS
Space only stands means you are getting a 4m by 6m space where you are building your own booth structure.
All individual booth designs must be approved by EBD Group. Please send drawings include measurements, and Risk Assessment and Method statement directly to mzhangbuchoff@ebdgroup.com before moving to the next step. In case EBD's design rules differ from venue's guidelines, EBD Group’s rules shall take precedence.
Marina Bay Sands has the exclusive right to provide all service for booth customization.
Deadline to send your booth design drawings: August 22, 2025.
CATERING
A light breakfast, lunch, coffee/tea, water and snacks will be provided by the organizer on the two conference days.
Please note that no food items may be brought into the conference venue, Marina Bay Sands has the exclusive right to provide all catering.
Booths Customization Order Form
Booth Catering Order Form
EVENT SCHEDULE
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Badge Pick up
Sponsors and Exhibitors may pick up their name badge on:
Monday, September 8, 2025: 12:00 to 15:30 at the Registration Desk, outside of the Begonia Ballroom.
Monday, September 8, 2025: 17:30 to 19:30 at the Welcome Reception, location TBD.
Exhibitor Set Up
Space Only Exhibitors
Monday, September 8, 2025:
08 :00 - 17:00
All aisles must be cleared by 17:00.
Shell Scheme Exhibitors:
Monday, September 8, 2025:
14:00 - 17:00
All aisles must be cleared by 17:00.
Exhibit Hours
Tuesday, September 9, 2025
08:00 - 18:30
Wednesday, September 10, 2025
08:00 - 17:00
Exhibition Breakdown
All exhibitors must take down their booths within the following time frame:
Wednesday, September 10, 2025: 17:00 - 20:00
PARTNERING AT YOUR BOOTH
Exhibiting companies may choose to schedule meetings at their exhibit booth.
If you would like your agreed meetings to take place at your exhibit booth, please inform Aliya by August 8, 2025. Meetings are scheduled instantly upon mutual agreement of both parties.
For further questions, please reach out to our partneringONE team at partneringteam@ebdgroup.com.
SHIPPING
All deliveries and consignments are handled by Marina Bay Sands Mail Center. They will be in-charge of receiving, storing and delivering these items to the locations specified. You are covering your own fees, and no costs will be charged to the event organizer.
Mail Center - mailcenter@marinabaysands.com | +65 6688 3083.
Please remember you will also need to organize a return shipment.
Marina Bay Sands Mailing Guidelines
HEALTH AND SAFETY
SUBMIT YOUR FILES
Please carefully read through, complete and email the signed documents to mzhangbuchoff@ebdgroup.com.
1. Informa Health and Safety Guidelines* (download below, sign and return page 32)
2. Proof of public liability insurance documentation
3. Risk Assessment and Method statement* (in English language, see page 21 of Informa Exhibitor Health & Safety Guidelines) - Space Only Exhibitors
INSURANCE
The organizer does not provide insurance for any booth components or additional pieces of equipment brought into the conference, rented from exhibitor services or for personal items of any exhibitor against loss, damage or theft. It is the exhibitor’s responsibility to have their own public liability insurance and send a copy to mzhangbuchoff@ebdgroup.com.
Informa Exhibition Health & Safety Guidelines
Insurance FAQs for Exhibitors
Risk Assessment Template for Space Only Exhibitors
Building Booth at MBS
We aim for all our events to run in an environmentally and socially responsible way whilst seeking to inspire sustainable development in our markets.
We do this not only because more than 80% of our attendees tell us they care that our events are run in a responsible manner, but because it’s the right thing to do for our customers, colleagues and the communities we serve
Please click here to join our sustainability efforts by working through the relevant points in our Exhibitor Sustainability Checklist
Better Stands - What’s in it for me?
• A better quality, more attractive & sustainable stand
• Opportunity to promote the sustainable credentials of your brand
• Smoother, more efficient build up and breakdown periods
• Lower work hours and reduced construction costs
• Reduce or eradicate your waste bill
Better Stands - What do I need to do?
- Familiarise yourself with the Better Stands framework
- Share these guidelines with your contractor before they begin designing your stand
- Ensure your stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused – Please demonstrate this in your risk assessment and method statement, see above
- Ensure that the submitted stand design clearly communicates how you will meet the Better Stands guidelines