EXHIBITOR MANUAL

In the Exhibit Booth Information you will find necessary information regarding building heights, rigging and construction rules of individual booth constructions, as well as the two booth types available at our event.

Here again a summary of booth setup and dismantling times, as well as exhibit hours during the conference.

Please use the Exhibitor Checklist to help you understand what is required of you as an exhibiting company at the event. Download the form to keep track of the items you have completed.

All shell scheme exhibitors need to sign the document "Acceptance of Technical Guidelines". Please send this filled-in form to your exhibit liason by September 12 at the latest.

If you plan a customized booth design, you require a 3-step approval.

1. Design Approval

All designs must be approved by EBD Group. Please send drawings incl, measurements to your exhibit liaison by August 26. In case EBD's design rules differ from "Technical Guidelines Leipziger Messe", EBD Group’s rules shall take precedence.

2. Construction Approval

All individual booth constructions require safety approval from our Health&Safety partner Abraxys. Please send:

• your drawings incl. measurements (AFTER design approval by EBD)
• the Risk Assessment (completed and signed by your company and your booth constructor) together with
• the Acceptance of Regulations
  
  

to Terri Simpson (terri@abraxys.com), no later than September 12.

3. Stand Construction Permission by Leipziger Messe

You will receive an automated link directly from Leipziger Messe for registration of your stand construction. If you have chosen to work with our official stand builder FAIRNET, you will be omitted from this automated email.’ 

The order deadline for all booth related orders by FAIRNET and services by Messe Leipzig like electricity connections, water supply, cleaning and booth personnel is September 12! Afterwards, a surcharge may apply.

The order deadline for booth printing is September 30.

You can take advantage of Messe Leipzig's offer to organize your booth graphics for you that can be ordered via the official web shop. Within the web shop you will find an option for direct booth printing.

Send your vectorized files as eps, ai or high-definition pdf latest until September 30, directly to our stand builder company FAIRNET! Afterwards surcharges may apply! See details within the web shop.

For an individual quote or any questions please contact Ms. Sina Lehner via e-mail under sina.lehner@fairnet.de.

DHL is the official logistics partner of Messe Leipzig.

All advance booth shipments need to be sent to the warehouse. To order logistical services and for more information, please contact:

André Hackl
DHL Global Event Logistics
Tel.: +49 341 678-7244
E-mail: Andre.Hackl@dhl.com

Deliveries will be accepted starting October 10.

Latest arrival date airfreight from EU countries: October 21, 15:30 h (3:30 pm)

Latest arrival date airfreight from other foreign countries: 7 workdays before delivery - October 12 until 15:30 h (3:30 pm)

DHL Shipping Instructions Fairground Leipzig 

Handling Tariff

Exhibitor Label

Ongoing catering consisting of breakfast, lunch and coffee breaks, as well as beverages will be provided by the conference organizer.

If you'd like to order any catering items for your booth or need a customized quote, please contact fairgourmet Catering, the official and exclusive catering company at Messe Leipzig during the conference.

Booth catering:

Roland Schwenke
Phone: +49 341 678-7020
Fax: +49 341 678-7022
e-mail: Roland.Schwenke@fairgourmet.de

Hospitality Receptions at your booth need to be approved by the organizer. If you plan to hold a reception, please sign up via email at exhibit@ebdgroup.com until August 31, 2022. Option to host a reception at your booth on Monday October 24 between 6-9 pm. Food and beverages need to be provided at your own cost.

Wireless LAN is available in the exhibition hall.

Exhibitors and their stand constructors are not permitted to use outside WIFI routers or access points.

Please do not use WIFI devices or personal mobile hotspots. Personal mobile hotspots must be turned off inside the exhibition hall as they interfere with the Messe Leipzig WIFI.

If an internet connection is vital for your stand, we recommend you order a wired internet service as this remains the most reliable internet access solution for your stand.

The use of microphones and speakers is to be approved by EBD Group and will only be permitted if neighboring exhibitors/partnering will not be disturbed.

We are no longer providing a literature table in order to produce less waste and create a greener conference.

The organizer does not provide insurance for any booth components or additional pieces of equipment brought into the conference,
rented from exhibitor services or for personal possessions of any exhibitor against loss, damage or theft. It is the exhibitor’s responsibility to arrange their own insurance coverage.

To find out what you can do as an exhibitor to help us deliver a more sustainable event, please see our exhibitor sustainability checklist:

Better Stands will target disposable stands replacing them with higher-quality reusable structures made with sustainable materials. Further information available here: