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BUILDEX Alberta Exhibitor Manual
October 23-24, 2024
BMO Centre at Stampede Park

Wed Oct 23: 9:30am - 6pm
Thurs Oct 24: 9:30am - 3pm

Move-In & Move-Out

All Move-In/Out times at the BMO Centre at Stampede Park's Loading Docks will be scheduled using Voyage Control, a reservation system for booking dedicated move-in and out times eliminating time wasted waiting in line to move-in our out.

We understand that some of the materials that you bring to the show may not necessitate the use of a Loading Dock for your Move-In or Move-Out. If this is the case, then you don’t need to use Voyage Control and you may enter or exit through the Main Entrance or Loading Dock Doors with materials in hand or a hand dolly directly to your booth to set-up or to your vehicle for tear down.

More information will be emailed to you early October 2024 with log-in, set-up and scheduling details for Voyage Control to help facilitate your move in experience. If you have not received this information by then, please email Cassandra Pelis at

Any exhibitors who show up at the Loading Dock entry without a Voyage Control booking will need to book on-site and risk having to wait for an available time slot and delay booth setup or move-out. Each vehicle will require a booking each time they arrive to load/unload and will have a limited time to load/unload before being required to depart.

Move-In Schedule

Tuesday October 22nd: 11am - 6pm

Floorplan Current as of: July 2024



Option 1: Ship Your Exhibit Materials to the Advanced Warehouse

Shipping display materials in advance with Levy Logistics will streamline the move-in and out process dramatically. Goods may be shipped to arrive on or after September 17, 2024 and NO LATER than October 15, 2024. All shipments must be received at the advance warehouse between 09:00 & 15:00, Monday – Friday. All Exhibitors shipping materials via ANY third party carrier to the advance warehouse must return the Levy Logistics- Material Handling order form prior to arrival at the warehouse.

The benefits of advance shipping include: storage of material for up to 30 days prior to the show, delivery of shipment to your booth prior to exhibitor move-in and it saves you valuable time (no waiting at the vehicle marshaling yard). If you ship to the advance warehouse, your freight will be in your booth prior to your scheduled move-in time. The cost of the service includes the following:

  • receiving your material at the warehouse up to thirty days in advance of the move-in day
  • delivering the shipment to your booth at the facility
  • removing empty crates from your booth to a designated storage area
  • returning your empty crates to your booth at the close of the show
  • loading your crates onto your designated carrier at the close of the show

For rates and more information please refer to the Levy Logistics section on the Order Forms page.

For advance warehousing, mail or fax the Material Handling Order Forum and Invoice with pre-payment to LEVY SHOW SERVICES INC. Shipments sent collect WILL NOT be accepted.

o.n.e. Transport group c/o Levy Show Service, Inc.

#18, 7115 48 Street SE
Calgary, AB T2C 5A4

If your shipments are coming from abroad and require Customs Clearance Services please contact Levy Logistics at 604-277-1726 and view their forms on the Order Forms page.

Move-Out Schedule

Thursday October 24th: 3:01 pm - 7:00 pm

Floorplan Current as of: July 2024


Move-Out begins after show close. All exhibits must be dismantled and removed from the BMO Centre at Stampede Park by Thursday, October 24th, 7:00 pm.

Remember - under no circumstances can exhibitors disassemble or pack up prior to the official show close time on October 24th. Exhibitors who pack up before the show is closed will NOT be given priority.


Option 1: Book Material Handling with Levy Logistics & Ship with Levy Logistics OR Your Carrier

The exhibitor is responsible for making appropriate arrangements with a carrier for shipping following the close of the show if necessary. The official freight carrier, LEVY Logistics will be on-site during the show to assist with the co-ordination of all outbound shipping and/or customs brokerage services. Please make note of the allotted move-out time and confirm this with LEVY or your alternate carrier. The exhibitor is responsible for clearly marking and labeling each piece of freight to be shipped. If MATERIAL HANDLING has been ordered and paid for, Levy Show Service will load your crated shipment onto your chosen carrier.

For further info call 604-277-1726 or email

Exhibitor Appointed Contractors

It is the exhibitor’s responsibility to ensure all exhibitor appointed contractors (EACs) or agents abide by all rules and regulations for BUILDEX Alberta, including the Guidelines for Exhibitor Appointed Contractors outlined below. We recommend all EACs review this manual to give them an overall picture of the show guidelines.

Exhibitors are required to notify Show Management of their intent to hire an EAC by submitting the online Intent to Hire an Exhibitor Appointed Contractor (EAC) form prior to September 23, 2024. Exhibitors will require the EAC's Certificate of Insurance to complete the below form.

Exhibitors should make EACs aware of the guidelines to be followed as listed in the Booth Standards and Show Standards, as well as the points below:

  1. The EAC shall be given the right to provide services requested of them by an exhibitor in the set-up and dismantling on the show floor, and shall have the right to utilize qualified employees;
  2. These services shall not conflict with existing labour regulations or contracts, including exclusive services provided by the BMO Centre at Stampede Park, Levy and Encore. In performing work for their clients, the EAC shall cooperate fully with the BMO Centre at Stampede Park, Levy and Encore.
  3. The EAC shall possess a valid public liability and property damage insurance policy with minimum $5,000,000 in coverage. The Certificate of Insurance must name Informa Canada Inc. and the Calgary Exhibition & Stampede Limited as additional insured. Exhibitors are required to obtain the EAC's Certificate of Insurance and submit it to Show Management via the online Intent to Hire an Exhibitor Appointed Contractor form prior to September 23, 2024
  4. The EAC shall have a true and valid work order from an exhibitor in advance of the show move-in date and shall not solicit business on the show floor, or during move-in or move-out dates.
  5. The EAC will be responsible, if applicable, for all reasonable costs related to the EAC’s work at the site. This may include overtime pay for stewards, restoration of the exhibit space to its initial condition, etc.
  6. The EAC shall abide by the Occupational Health and Safety Act and its applicable regulations at all times during set-up and tear down. All workers MUST wear approved safety footwear at all times during move-in and move-out, regardless of their booth size or location on the show floor. Approved hard hats must be worn in booths where overhead work is being done. Full details can be found in the Health & Safety section of the exhibitor manual.