Wed Feb 10: 9:30am - 6pm
Thurs Feb 11: 9:30am - 4pm
Claim your Lead Retrieval Device
ALL BUILDEX Vancouver Exhibitors have 1 INCLUDED Lead Retrieval Device or License (Phone App) in their Booth Contract. You must CLAIM your device for the event, click the button to claim.
Exhibitor Registration
All exhibitors and their staff are required to wear a badge during the show while on the exhibit floor. Your exhibitor badge will allow you free entry into the expo hall one hour prior to show open each morning and access to the expo hall during all show hours.
Please see exhibitor badge allotments below:
- 1-199 sq ft = 4 badges
- 200- 399 sq ft = 6 badges
- 400+ sq ft = 8 badges
If additional badges are required, exhibitors can purchase additional badges at $35 per badge through MicroSpec. Please note badges are not required for move-in and move-out
Register Your Booth Staff
How to Register Your Staff Badges
- Go the the Exhibitor Registration Portal and select your company name from the list
- Enter your password - this was sent to you via email from our registration partner, MicroSpec
- Register your staff for their badges using the Registration Portal
Important: The password email from Microspec was sent to the logistics contact listed in our records
Need your password resent?
Email mers@microspec.com to have it resent.
Registration Tips:
- Register in advance to save time at the event
- Badge confirmation emails are sent nightly - you may not receive confirmation the same day you register
- Speakers and presenters receive separate Speaker badges and should NOT register as exhibitors
Badge Pick-Up
Exhibitor badges can be picked up from the Exhibitor Registration Desk during move-in from 1:00pm -5:00pm.
We highly recommend that all exhibitors pick up their staff badges during move-in. You will not be permitted to enter the show floor without a badge during show days.
Please have the QR Code emailed to you ready at Registration to Scan and Collect your badge.
*Please note: print@home badges will be not be in use at BUILDEX Vancouver 2027
International Badges & Visa Letters
Steps for International Badges & Visa Letters to Travel to Canada
Terms and Conditions:
- Exhibitor's participation invoice must be paid in full prior to requesting the Letter for the Visa application.
- Visa application processes have been seeing delays globally, we recommend giving yourself as much time as possible to apply.
- Informa Canada will not be responsible for the issuing of the entry Visa to Canada. The Canadian Visa authorities have the right to accept or reject the entry of any applicants.
- It is agreed that all expenses for travelling, accommodation as well as accident and illness insurance or any health-related costs will be covered entirely by the exhibiting company.
- Informa Canada has the right to decline any request which seems inappropriate to the objectives of the event.
- Visas are the responsibility of each exhibiting company and refunds will not be processed for denied or incomplete applications.
There are Five Easy Steps:
- Exhibit at BUILDEX Vancouver and exhibitor badge request
International Exhibitors must contact their Sales Director to secure exhibit space. Once the exhibit space is confirmed, the exhibiting company contact will receive a link to the exhibitor badge portal once it has opened. - Visa Letter Request
After the exhibiting company contact receives the link to the exhibitor badge portal from our official supplier MicroSpec, each person registered will need to check the box that says: This person requires a Visa Invitation letter. You will then be prompted to add the address of the Exhibiting company, this information will appear on your letter. The Visa Letter will be processed once all information is provided and the booth space has been paid in full. - Check the Visa Requirements for your specific country
Please confirm the Visa requirement for entry into Canada. Review the Citizenship and Immigration Canada website for information on "Visiting Canada: Business Visitors" - If you require a Visa, you must apply for an entry Visa through the Canadian Embassy in your country
Please contact your Sales Representative to confirm entry into Canada and participation in the show. If you are having any difficulties in receiving a travel Visa, please notify your Sales Representative as soon as possible. - Once you have completed your registration and have started your Visa application, you may arrange your accommodations.
Show hotel rate information is available online starting December 2025
We Recommend:
- Starting your registration and Visa process early.
- Consulting with the Canadian Embassy in your country and the website for current Visa application requirements.
- When applying for your Visa, include evidence of previous trips to Canada and include proof of intent of returning to your country.
- Apply for your Visa with all required documents.
Important Notes:
- To facilitate your visit, contact the Trade Officer, Building Sector, at the Canadian Consulate office in your country to discuss potential trade mission opportunities. Visit the Department of Foreign Affairs, Trade and Development Canada website.
- If your Visa application requires more than six weeks, please note we will require up to 10 business days to process the Visa Letter in a timely manner.
- Do not travel to Canada, or make travel arrangements without proper entry documentation.
Lead Retrieval & Lead Insights
Essential tools for effective lead management included for all exhibitors!
Lead Retrieval with MicroSpec
As part of BUILDEX’s digital enhancement program to improve your exhibition experience at BUILDEX Vancouver, every exhibitor is entitled to one lead retrieval device (mobile app or mini scanner) included with your exhibit booth purchase. Additional scanners can be purchased if required.
Lead retrieval helps you easily capture, qualify and connect with potential buyers who attend the show. You can also use the scanner unit to capture fellow exhibitor badges.
In order to receive your FREE Lead Retrieval Device, you must fill out the lead form from MicroSpec linked below. The discount for one (1) device will be applied once the form is filled out.
Place additional lead retrieval orders by January 30, 2027 to receive discount rates.
Lead Insights
As an exhibitor, you now have access to Lead Insights as part of your exhibitor package, complementing MicroSpec's Lead Retrieval system. This powerful platform allows you to rate, view, manage, and export all your interaction and campaign data in one centralized location.
How It Works:
Simply use your MicroSpec Lead Retrieval device to scan attendee badges, and all information will automatically appear on your Lead Insights Dashboard. The system analyzes this collected data within twenty-four hours, providing comprehensive visibility into all interactions—which you can then view, filter, and export directly from the dashboard.
Getting Started:
You'll receive access credentials and additional information via email from leadinsights@informa.com in late January 2027.
Lead Insights goes beyond basic lead retrieval by turning raw contact data into actionable sales intelligence. While lead retrieval captures attendee information through badge scanning, Lead Insights analyzes visitor behavior, engagement patterns, and demographic data to create detailed prospect profiles. The key benefit is the depth of information. Instead of a simple contact list, exhibitors gain insights into buying intent, readiness indicators, and personalized follow-up recommendations. This allows sales teams to prioritize leads, tailor messaging, and close deals faster.
