Wed Feb 10: 9:30am - 6pm
Thurs Feb 11: 9:30am - 4pm
Health & Safety Declaration Form
All exhibitors are reminded that workplace and worker safety is everyone’s responsibility. All participants at BUILDEX must comply with the legislation contained in the Occupational Health and Safety Regulation and Workers Compensation Act which is governed by WorkSafeBC. Please note that no one under the age of 16 is allowed in the Expo Hall during Move-In and Move-Out.
As outlined in your exhibitor contract, please make yourself and your team aware of the information provided in the Health & Safety Declaration linked below prior to move-in.
Show Floor Health & Safety
Occupational Health and Safety
All exhibitors are reminded that workplace and worker safety is everyone’s responsibility. All participants at BUILDEX must comply with the legislation contained in the Occupational Health and Safety Regulation and Workers Compensation Act which is governed by WorkSafeBC. Approved hard hats must be worn in booths where overhead work and any work above 10 ft. is being done. Show management will be vigilantly monitoring the show floor to ensure a safe work environment. Everyone must make it a priority to minimize the potential hazards and reduce the risk of injuries. Should you see a hazard or unsafe work practice on the show floor, notify Show Management immediately.
Safety Footwear & Safety Vests
Wearing a high-visibility vest during move-in and move-out is a venue requirement. You will not be allowed in the exhibition hall during move-in and/or move-out without a high-visibility vest. All exhibitor personnel must wear a high-visibility vest, regardless of booth size or location on the show floor.
Hi-Visibility Safety Vests are no longer available for rent. Vests can be purchased through the Vancouver Convention Centre order forms, onsite in vending machines or can be purchased through other retailers. Vests must be worn by all exhibitors, contractors and booth builders at all times during the move-in and move-out periods.
All exhibitor personnel involved with the move-in and/or move-out process (ie. material handling, erecting/dismantling exhibits, etc.) are strongly encouraged to wear CSA approved safety footwear at all times during move-in and move-out regardless of their booth size or location on the show floor. All personnel must wear closed toed shoes during move-in and move-out.
Important note: the following footwear are absolutely prohibited during move-in and move-out: open-toed shoes such as sandals and flip flops, ballet-style shoes, crocs and high-heeled shoes.
Safety & Security
Fire Safety Regulations
The Building Code prohibits the use of flammable materials in booth construction and décor. Styrofoam and foam core, in any form, is forbidden. Fire regulations require that all decorating materials (ie. fabric and carpeting, etc.) be fire proofed or made of fire retardant material. This does not apply to displaying your own product. Flame proofing usually lasts from 6 months to 1 year. Once your display has been flame proofed please make sure you bring the documentation on-site to show to the fire prevention inspector. This will avoid having to fire-test the exhibit on site. The documentation should indicate by whom and when the fireproofing was done, the exact materials flame proofed and the flame proofing compound used and the approximate period of effectiveness. The fire prevention inspector will remove equipment and materials considered hazardous at the exhibitor’s expense. (All fire proofing must take place off-site prior to move-in.)
1. Displays may not block, impede or obstruct a fire exit from view. Should the sight line of such exits be affected, the VCC Fire Marshall may provide alternative plans.
2. Displays may not restrict access to or obstruct from view any fire hose cabinet, fire hydrant or fire department connection.
3.The use of open flame is limited to equipment that requires open flame to demonstrate the function of such equipment. Approval is required from the VCC Fire Marshall who will ensure that the equipment set-up complies with safety standards. An approved fire extinguisher will be required in the display area.
4. Any booth which may pose a particular hazard by the storage or actions within must provide a portable fire extinguisher with a minimum rating of 5 to 20lbs, type ABC. This will include cooking, use of propane, etc. Only one propane tank permitted in a booth at a time. Additional tanks must go to designated storage area.
5. If it is deemed by the VCC that a display or action of any exhibitor may affect public safety, the exhibitor shall accept the required changes or Show Management shall be required to evict the exhibitor.
These guidelines to fire safety are general requirements only. For more detailed information, please contact your VCC Event Manager or view their website www.vancouverconventioncentre.com
Show Floor & Safety Rules
Everyone on the show floor is responsible for ensuring a healthy and safe working environment. This is for your safety and it is the law.
If you have any questions related to these rules please contact show management.
- All incident/accidents that occur on-site must be reported to security and show management immediately.
- For fire and medical emergencies, you must follow the Facilities emergency response procedure.
- No persons under 16 years of age are allowed on the show floor during move-in/move-out.
- All personnel on the show floor during move-in/move-out are required to wear CSA approved safety footwear. This a legal requirement for which you are personally responsible and liable for.
- All personnel on the show floor during move-in/move-out are required to wear High-Visibility safety vests. Exhibitors are required to purchase vests through either the VCC, their vending machines OR another retailer, vests are no longer available for rent.
- Emergency exits must be kept clean and clear of any materials at all times.
- Only authorized vehicles are allowed on the show floor. Maximum speed is walking speed. Keep vehicle idling to a minimum.
- Do not stand on tables, chairs, boxes, etc.
- Proper fall protection equipment (i.e. CSA approved tether and safety harness) must be worn when working at heights over 3 meters (10 feet).
- Ladders are not to be used as working platforms for work over 3 meters high (10 feet).
- When working in an area where overhead work exists, use of CSA approved hardhats are required (& safety glasses when necessary).
- All work areas/booth spaces are to be kept clean and in reasonable order. Please put your garbage in the appropriate waste containers.
- Use personal protective equipment as required by law (i.e. safety glass, gloves, orange vests).
- No smoking.
General Health & Safety Requirements
All Exhibitors must:
- Ensure their on-site employees and suppliers/contractors comply with all required safe work practices as required by health and safety law and outlined in this document.
- Ensure that any of their on-site employees and suppliers/contractors appointed as supervisors have been adequately trained in local health and safety legislation and have a good understanding of the industry hazards & controls as they relate to their responsibilities
- Ensure that any of their on-site employees and suppliers/contractors operating any equipment on the show floor have been properly trained and certified to operate the equipment as required.
- Ensure that all on-site employees and suppliers/contractors whose activities require the use of Personal Protective Equipment are properly equipped.
- Monitor and enforce the required health and safety practices for their on-site employees and suppliers/contractors during move-in and move-out.
- When lifting, test the load for weight if it’s too heavy or awkward, seek assistance.
- When lifting bend your knees, as you lift, keep your back straight and the load close to your body. Don’t twist or side bend while moving with a load.
- Ensure that all Exhibitor owned/rented equipment, tools and machinery are/have been maintained in safe operating condition in accordance with the manufacturer’s specifications.
- Ensure during any overhead work that safe work practices are being complied with.
- Must provide copies of any accident or incident reports to Show Management as applicable.
- Must comply with all safety rules while working in or accessing any common areas.
- Must work together with the Facility, Show Management, and Contractors to ensure dock/traffic safety requirements are maintained.
Show management will be monitoring the show floor to ensure a healthy and safe work environment. Should you or your employees observe any hazard or unsafe work practice on the show floor, we request that you notify Show Management immediately.
If you have outside contractors or other individuals working in your booth they must also be aware of the Health & Safety Requirement at BUILDEX shows.
Exhibit Hall Security
BUILDEX and the Vancouver Convention Centre take security precautions to safeguard the exhibit hall and loading dock areas during move-in/ out as well as during show hours. While security is provided, exhibitors must be vigilant and aware of your possessions. During the show it is important that a staff member remains in your booth at all times as well as at least 10 minutes after closing until all of the public has left the building. Never leave cash or credit card receipts in your booth overnight.