Exhibitor Manual
Accelerate market access. Forge qualified partnerships.
Your exhibiting journey starts here.
Welcome to Construction IMPEX Canada 2026!
We are thrilled to have you join us for the inaugural event at the EY Centre in Ottawa!
To ensure a successful experience, please review the Exhibitor Checklist below for key information. It is essential that all team members familiarize themselves with the details in the manual.
Share the manual link with your colleagues to help them prepare for Construction IMPEX Canada 2026.
Exhibitor Cheat Sheet
Click the link below for a quick reference guide for everything you need to know about exhibiting at The Buildings Show
Exhibitor Checklist
To maximize the benefits of participating at The Buildings Show, we suggest you become familiar with all of the information relating to the show. Here is a checklist which highlights key items to consider when finalizing your plans.
- Review our Booth Regulations to make sure that your booth complies
- Review the Health & Safety Declaration attached to your Exhibitor Contract with all staff members who will be onsite.
- Complete the mandatory Sustainability Assessment Survey by November 3, 2025.
- Review the Colour-Coded North Building Move-in Floor Plan to determine your assigned move-in day and time.
- Review the Colour-Coded South Building Move-in Floor Plan to determine your assigned move-in day and time.
- Upload your own COI containing $5,000,000.00 commercial general liability insurance to exhibitorinsurance.com to be approved by November 3, 2025.
- Or purchase temporary exhibitor commercial general liability insurance from exhibitorinsurance.com by November 3, 2025.
- If your exhibit is 400sq.ft. or larger, or if your exhibit deviates from the Show Regulations in any way, submit your final/updated booth renderings to Maggie Roman before October 21, 2025 at maggie.roman@informa.com.
- Register your exhibitor staff badges by November 3, 2025.
- Order your INCLUDED lead retrieval device by November 14, 2025.
- Submit the Notice of Intent to Use an Exhibitor Appointed Contractor (EAC) form if you plan to use an independent contractor to install or dismantle your exhibit by November 3, 2025.
- Return the Fire Safety Reply to the Metro Toronto Convention Centre at firesafetyreply@mtccc.com by November 3, 2025.
- Place order with Freeman for carpet, furnishings, material handling etc. if required by November 3, 2025 to receive discount rates.
- Place order with ShowTech Power & Lighting for electricity, lighting, sign hanging services, etc. if required by November 10, 2025 to receive discount rates.
- Place order with MTCC for parking passes, booth cleaning and/or internet service by November 17, 2025, to receive discount rates.
- Fill our your Exhibitor Profile ahead of the show to receive additional exposure when attendees are planning their visit to the show floor.
- Learn how to maximize your exhibitor participation by reviewing these exciting Marketing Opportunities.
- Submit Safety Data Sheets (SDS) for any hazardous materials/products to be used at the show to Maggie Roman at maggie.roman@informa.com by November 3, 2025.
- Determine whether you must file a Notice of Project with the Ontario Ministry of Labour.
- Review the Electrical Safety Authority requirements to ensure your electrical equipment is authorized for display and connection in Canada.
Exhibitor Scam Email Notice
Important Notice: Scam Emails Targeting Exhibitors and Attendees
Construction IMPEX Canada has been informed by several exhibitors and attendees about scam emails offering attendee lists for purchase.
Please be aware that these offers are fraudulent.
- We do not sell or release data and adhere to strict policies to protect data at Informa.
- These scammers are not affiliated with Construction IMPEX Canada or Informa, and they do NOT possess the data they claim to sell.
We actively collaborate with our Show Management and legal team to issue cease-and-desist letters to these spammers. However, they persist by using different email addresses and aliases.
If you receive one of these emails:
- BLOCK and MARK AS SPAM in your inbox.
- Forward the email to spam@fightspam.gc.ca.
Additionally, we recommend reviewing our Authorized Suppliers Listto identify the official suppliers who may contact you regarding show-specific purposes and your participation in Construction IMPEX Canada.