Move-In & Move-Out

We recommend you ship your show material to the Stronco warehouse in advance of the show. Goods may be shipped to arrive on or after October 1, 2026 and NO LATER than October 19, 2026. The benefits of advance shipping include: storage of material for up to 30 days prior to the show, delivery of shipment to your booth prior to exhibitor move-in and it saves you valuable time.

For more information, refer to the Stronco Ordering Site or contact Stronco at exhibitorservices@stronco.com.

Assigned Move-In Times:

• Direct shipments must occur during your assigned Move-In time (refer to the color-coded schedule).
• Early Move-In is not allowed. However, if loading dock access is not required, you may Move-In later than scheduled.

Freight Access:

• Located at the rear of the Cohere Centre.
• Freight scheduling must be coordinated with Stronco, which has exclusive material handling rights. Targeted deliveries and collections are scheduled based on exhibit footprints.

Representative Presence:

• A company representative must be present when shipments arrive.
• Booth personnel should know the company name and booth number to ensure smooth material handling and avoid delays.
• If no representative is present, Construction IMPEX Canada may authorize Stronco to move materials or trucks at the exhibitor’s expense.

Material Handling:

• Off-loading time limit is 30 minutes maximum per vehicle.
• No mechanical conveyances are provided for moving materials to booths. Limited flatbed dollies may be available for smaller shipments.
• Forklifts are an exclusive service and must be ordered through Stronco. Exhibitors cannot bring their own forklifts.
• Material handling services are not included in the cost of booth space.

Carrier Instructions:

• Do not arrive prior to your scheduled delivery time noted on the Move-In Schedule.
• No deliveries will be allowed between October 27, 2026, at 10:00 PM and October 29, 2026, at 1:00 PM while the show is open. Carriers arriving during this period will be turned away.
• Stopping or parking on Uplands Drive is prohibited (fines apply).
• Vehicles must leave the off-loading area immediately after unloading.
• Self-Unloading Tip: Use wheeled crates for faster unloading.

The Loading Docks do not have to be used if you are able to safely bring your exhibit materials onto the show floor through the front of the hall. Simply park your vehicle and access the show floor via the glass doors at the front of the hall. Please note, only hand-carried items can be taken through the glass doors.

It is important to note that dollies, pallet jacks or oversized loads are not allowed in pre-function space during move in or move out.

You may stay on the show floor to set up your display for the remainder of the move-in time until 10:00pm.

You must comply with all health and safety regulations set out in the Exhibitor Health & Safety Declaration as agreed upon when signing your exhibitor contract.

• WORKPLACE AND WORKERS SAFETY IS EVERYONE’S RESPONSIBILITY- All participants must comply with the legislation contained in the Occupational Health & Safety Act, which is governed by the Province of Ontario. Exhibitors are responsible to ensure that all their on-site staff and suppliers/contractors are informed of and comply with the Occupational Health & Safety Act while on the show property including:
  • All persons on the show floor will be required to wear proper protective footwear, as per the Occupational Health & Safety Act during move-in and move-out, additionally any booths performing construction must also wear hard hats and hi-visibility vests.
  • Other safety protective equipment (such as gloves and safety glasses) must be worn wherever exposure to injury is possible such as when carpentry work is being done.
  • The maximum allowable height for a ladder on the show floor is 10 feet. When working at heights of 10 feet or more, ladders must be tied off and appropriate rigging equipment worn. Ladders cannot be used as working platforms.
  • Please note, no persons under 16 years of age are allowed on the show floor during move-in/move-out.

This option will allow you to pack up your exhibit materials, leave it in your booth and walk away without any wait time.

• Material Handling Services
• Shipping

LEAVING YOUR EXHIBIT MATERIALS FOR PICK UP BY YOUR CARRIER – Every shipment requires a Stronco Material Handling Agreement and Shipping Label. Stronco can prepare these for you and deliver them to your booth by filling out a Material Handling Agreement (you will need to sign up for an account for access) and returning it to the Stronco Service Desk before show close. It is imperative you complete the form so that your goods can be released to your carrier. This form can also be picked up onsite at the Stronco Service Desk.

ADD VENUE PROCEDURES

DO NOT move your exhibit materials to the off loading area until your vehicle is on the show floor. Your booth should be completely dismantled, packed and ready for loading into your vehicle. You will have a maximum of 30 minutes to load your vehicle. If you are unable to self-load within this time, book material handling with Stronco.

MINIMIZE THE RISK OF THEFT – It is recommended that small articles of considerable value be removed at the close of the show and that your exhibit materials are not left unattended.

At 3:00pm you may pack up and move-out by hand through the front of the show to your car using the glass doors. Please note, flat-bed dollies are not permitted in the pre-function areas.

Remember to remove all carpet tape to avoid being charged for cleaning costs (rental carpet is an exception) and all items from your booth space (stranded freight will be packed, removed & held for pick-up by Stronco at the exhibitor’s expense).

All exhibit materials must be removed from the show floor no later than 10:00pm on Thursday, October 29, 2026. If any part of an exhibit is left behind, it will be shipped out of the building through Stronco at the expense of the exhibitor.

• DOLLIES – There is a limited quantity of four-wheel dollies for exhibitor use during move out, available on a first come, first served basis. Dollies can be picked up from the Stronco Service Desk.
• CRATE RETURN – Due to volume, crate return could take up to 4 hours.
• TIPS FOR MOVE-OUT–
  • Remove small articles of considerable value, cartons and open cases of product literature from the building immediately after the closing of the show.
  • Pack small items in large crates or boxes that are too heavy or bulky to be carried away by one person.
  • Ensure a representative from the exhibiting company remains in the booth until all goods and merchandise have been removed.
  • At the end of the show, removal of goods in bond for shipment to the United States and internationally must first be cleared with the show’s official Customs Broker.
• WORKPLACE AND WORKERS SAFETY IS EVERYONE’S RESPONSIBILITY– All participants must comply with the legislation contained in the Occupational Health & Safety Act, which is governed by the Province of Ontario. Exhibitors are responsible to ensure that all their on-site staff and suppliers/contractors are informed of and comply with the Occupational Health & Safety Act while on the show property including:
  • All persons on the show floor will be required to wear proper protective footwear as per the Occupational Health & Safety Act during move-in and move-out. Additionally, anyone performing construction in their booths must wear hard hats and hi-visibility vests.
  • Other safety protective equipment (such as gloves and safety glasses) must be worn wherever exposure to injury is possible such as when carpentry work is being done.
  • The maximum allowable height for a ladder on the show floor is 10 feet. When working at heights of 10 feet or more, ladders must be tied off and appropriate rigging equipment worn. Ladders cannot be used as working platforms.
  • Please note, no persons under 16 years of age are allowed on the show floor during move-in/move-out.

Stronco is the Official Customs Broker for Construction IMPEX Canada. Stronco will maintain staff on-site from move-in through move-out to assist exhibitors with their entry/import and return/export of goods. Exhibitors shipping materials from outside of Canada, including convention materials, must use a customs broker. Advance communication will ensure the most favourable customs status and trouble-free entry. Exhibitors may request a comprehensive Customs Guide from Stronco to assist in the preparation and distribution of documents.

Note: U.S.A. Exhibitors who are sending equipment to the show that is not of U.S.A. origin, must complete a special customs form for U.S. Customs to ensure easy return to the U.S.A. after the show. Contact Freeman for more information.

Contact exhibitorservices@stronco.com for additional information.

It is recommended that exhibitors with shipments arriving by sea arrange to have them arrive early, allowing for customs clearance and delivery to the show building. Carefully label your crates and material for the show, understand customs procedures, ensure that you have the necessary forms and be familiar with Canadian Customs policy for your products.

A list of the Port of Entries into Canada can be found here. Exhibitors should be prepared to answer questions from CBSA officers about why they are travelling to Canada.

Exhibitors may qualify as a business visitor seeking temporary entry to Canada provided:

• They are seeking entry for business purposes.
• The proposed business activity is international in scope.
• They have no intention of entering the Canadian labour market.
• Their primary source of remuneration is outside of Canada.
• The principal place of business and the accrual of profits remains outside of Canada.
• For more information about travelling from the United States into Canada as a temporary business traveller, please visit The U.S. Embassy in Canada website.
• Informa Canada Inc. accepts no responsibility for any delays or seizures at the border, including exhibitors being turned away due to paperwork, criminal record or other reasons.

Canada Border Services Agency
T. +1-800-461-9999 (within Canada)
T. +1-204-983-3500 or 506-636-5064 (outside of Canada).
W. www.cbsa.gc.ca.

• Equipment and exhibits for this show, which will leave the country after the show, may be brought in free of duties and taxes but are subject to a deposit equal to the duties and taxes normally levied on them. (No duties apply, just 13% HST, for products made in the U.S.A.).
• The Official Customs Broker has made arrangements with Canada Customs for a bond to cover all imports to this show. Exhibitors using the services of the Official Customs Broker will therefore not be required to issue a separate power of attorney.
• Note: For printed materials, advertising material and give-away articles, Canada Customs requires the payment of full duties and taxes on these materials. (No duties apply, just 13% HST, for products made in the U.S.A.). For more details, contact the Official Customs Broker directly.
• HST Tax paid in relation to The Buildings Show may be refundable for exhibitors based outside of Canada. For eligibility and instructions click here.