Health and Safety Guidelines
HEALTH & SAFETY DECLARATION FORM
All exhibitors are reminded that workplace and worker safety is everyone’s responsibility. All participants at The Buildings Show must comply with the legislation contained in the Occupational Health & Safety Act, enforced by the Ministry of Labour.
IMPORTANT: All exhibitor personnel involved with the move-in and/or move-out process (ie. material handling, erecting/dismantling exhibits, etc.) MUST wear CSA approved safety footwear (Steel Toe Shoes) at all times during move-in and move-out regardless of their booth size or location on the show floor. Important note - the following footwear are absolutely prohibited during move-in and move-out: open-toed shoes such as sandals and flip flops, ballet-style shoes, crocs and high-heeled shoes.
Approved hard hats must be worn in booths where overhead work and any work above 10 ft. is being done. Show management will be vigilantly monitoring the show floor to ensure a safe work environment. Everyone must make it a priority to minimize the potential hazards and reduce the risk of injuries. Should you see a hazard or unsafe work practice on the show floor, notify show management immediately.
As outlined in your exhibitor contract, please make yourself and your team aware of the information provided in the Health & Safety Declaration Form prior to move-in.
Health, Safety & Security
Health & Safety
All exhibitors over 400 square feet and/or performing construction in their booth are required to submit to show management the completed Form 1000 (Registration of Constructors and Employers Engaged in Construction). The form is to be completed by the employer who is constructing or building the booth. If you are using your own staff to build the booth, then you would complete the form with your own company information. If you are using an EAC, then your contractor must complete the form. The Form 1000 must be completed by October 31, 2022 and sent to victoria.grant@informa.com.
You must comply with all health and safety regulations set out in the Exhibitor Health & Safety Document as agreed upon when signing your exhibitor contract.
All other construction activity requiring the use of personal protective equipment such as safety glasses, gloves, fall protection, etc. will also be enforced.
All persons active in onsite activities should be properly trained in and aware of the appropriate safety responsibilities pertinent to the tasks they are performing.
- All participants must comply with the legislation contained in the Occupational Health & Safety Act, governed by the Province of Ontario.
- All equipment must be inspected and in proper working condition.
- All persons involved in the move-in and move-out process are required to wear proper protective footwear as per the Occupations Health & Safety Act. Additionally if you are performing construction in your booth you are required to wear hard hats and hi-visibility vests.
- When lifting, test the load for weight if it’s too heavy or awkward, seek assistance.
- When lifting bend your knees, as you lift, keep your back straight and the load close to your body. Don’t twist or side bend while moving with a load.
- As an employer, it is your responsibility to ensure any staff/third party contractors comply with the legislation as well as the Exhibitor Health & Safety Regulations as agreed upon in your contract.
- Please note, no persons under 16 years of age are allowed on the show floor during move-in/move-out.
NOTE: Please refer to the MTCC's Notice to Exhibitors for additional booth regulations that must be adhered to.
Emergency Procedures on the Show Floor
Familiarize yourself with the MTCC’s Emergency Procedures prior to arriving onsite as in the event of an evacuation, you should understand what to do.
Hazardous Materials/Products - SDS Required
Exhibitors planning on bringing hazardous materials or products onsite, (including install/ dismantle or in-booth demonstrations) must provide copies of each SDS (safety data sheet) to Tori Grant at victoria.grant@informa.com by October 16, 2023. Exhibitors must have extra copies in their booth, should they be asked to show proof onsite or for emergency situations.
Fire Rules & Regulations
The MTCC maintains a high level of fire safety in the facility and exhibitors are required to follow these Fire Rules & Regulations. After reviewing these, every exhibitor is required to complete the Fire Safety Reply form and RETURN DIRECTLY TO THE METRO TORONTO CONVENTION CENTRE, via email at firesafetyreply@mtccc.com by October 27, 2023.
PLEASE NOTE: The Ontario Building Code prohibits the use of inflammable materials in booth construction and décor and if any materials or equipment are considered to be hazardous, the Fire Safety Officer at the MTCC will remove them at the exhibitor's expense.
Security
- Exhibitors are required to maintain staff within their booth during all show hours.
- Show Management and the Metro Toronto Convention Centre do not assume any responsibility for losses; therefore, exhibitors should take all reasonable precautions to protect their own property, including valid Commercial General Liability Insurance.
- Security guards will be on 24-hour duty at entrances and exits from the start of move-in to the end of move-out.