EXHIBITOR MANUAL

Below you will find information and links that will prepare you for the TIDES Asia 2025. Please carefully read through each section below and let Ally Lear know if you have any questions.

KEY CONTACTS

Sales

Jennifer Wickett | +1-212-600-3452 | Jennifer.Wickett@informa.com

Michael Moriarty | + 1 212 600 3457 | Michael.Moriarty@informa.com

Operations

Ally Lear | +44 20 7660 7141 | Ally.Lear@Informa.com

DEADLINES

Company Logo and Profile - ASAP: Please send your high-resolution logo in EPS format for onsite signage to Ally.Lear@informa.com ASAP

Health & Safety Declaration - Monday 3rd February: Please click here for our Health and Safety guidelines and please sign page 17 & return.

Insurance Certificate - Monday 3rd February: Please email a copy of your company's insurance certificate for general/public liability.

Pass Registration - Monday 10th February: See the Pass Registration section below for further information

Deliveries - Monday 27th January: Your packages can be delivered to the venue after: Monday 27th of January

Poster Submission Deadlines

Abstract Submission - Monday 27th January

Digital PDF Submission - Monday 10th February

If you are interested in presenting a poster, please get in touch with our team: lifesciencescustomerrelations@informa.com

*if you are submitting a poster, please note that sponsored companies can only present one poster maximum*

DOWNLOAD KEY DATES & DEADLINES SUMMARY

EXHBITION HALL SET UP & BREAKDOWN

For the Exhibition Hall Floorplan please click here.

SET UP

Wednesday 26th February: 2pm - 5pm

Please note an Informa staff member will be there during these times.
If you'd like an alternative set-up time to be made available please make Ally Lear (Ally.Lear@Informa.com) aware of your preference.

EXHIBITION OPENING HOURS

Thursday 27th February: 9:30am - 6:20pm

Friday 28th February: 8:00am - 3:45pm

*** This may be subject to change. You will be sent final confirmed timings closer to the event.
Please arrive 10 minutes early to register for the event.

BREAKDOWN

Friday 28th February: 3:45pm - 5:00pm

YOUR STAND & DELIVERABLES

VENUE & SHIPPING

Earliest Delivery Date: Monday 27th Janurary
Latest Collection Date: Monday 3rd March

Please label ALL boxes clearly with the delivery information below, as well as your company name and booth number:

ATTN: Takuya Kasutani
TIDES ASIA: MIZUHO / [STAND NUMBER] and [COMPANY NAME]
The Westin Mikayo Kyoto
1 Awataguchi Kachocho, Higashiyama-ku
Kyoto, 605-0052
Japan

Please see here a map guide for vehicle courier deliveries.

IMPORTANT NOTE: Neither the hotel or Informa should be listed as an importer for you boxes. Please arrange the delivery under the responsibility of the sender.

*Please be wary of taxes and customs in Japan. Please check your parcels at each stage of shipping to ensure they arrive on time*

YOUR STAND

Standard size booths will be set with:

Booth size 3x2 space
1 standard table and 2 standard chairs
Access to electricity

You will need to provide your own pop up booth/display. Please ensure that you bring any adapters or extension leads that you require for your stand, Informa Connect will not be able to provide these onsite.

Please note: the exhibit area is carpeted and wifi will be available for all exhibitors.

AV Orders

If you require any specific AV for your stand, please get in contact directly with the venue to order this. Contact: Takuya Kasutani, t-kasutani@miyakohotels.ne.jp
Deadline: Wednesday 5th February

ACCOMODATION

The Westin Miyako Kyoto, Japan

Accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please click here for further information and a reduced rate.

PASS REGISTRATION

Deadline to submit all passes: Monday 10th February. You will be sent a separate link to register your passes in January 2025.

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Ally Lear at Ally.Lear@informa.com

Delegate passes are for the main conference with access to the Exhibit Hall and Conference sessions. Booth passes are for the Exhibit Hall only. Speaker passes will be registered automatically by us.

Complimentary Passes

The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.

Instructions

Click on your unique link; an access code will be sent to your email address. Only the primary contact's email address will be given access.
Click TIDES Asia under the Events area.
Click STAFF on the left-hand side navigation bar and register your complimentary passes

Please note:

Speakers will automatically be registered, please do not use your Main Conference and Booth Staff passes to register speakers. The Speaker Coordinator Allison Hale will be contacting all speakers directly with further information about their participation.

Additional Passes

If you need to register for additional passes than what is in your contract please contact either:

Jennifer Wickett | Jennifer.Wickett@Informa.com

Michael Moriarty | Michael.Moriarty@informa.com

Marketing Benefits to Help You Promote Your TIDES Asia Presence and Increase Your Visibility

1. Please Share Your 10% Sponsor/Exhibitor Customer/Colleague Discount with Your Sales Team, Product Managers and Contact Lists

Did you know that anyone you refer to attend TIDES Asia, can take 10% off the registration fee? Please share this exclusive savings with your network. There are two easy ways for your network to save 10%:
1. Use code 'SPONSOR10' at checkout or
2. Register directly through our VIP link: https://informaconnect.com/tides/?vip_code=SPONSOR10

Please note that the 10% discount applies to both the Main Conference + Workshop Pass or Main Conference Pass.

2. Free Personalized Marketing Banner You Can Use for Your Own Marketing Activities

With the link below, a personalized TIDES Asia banner will be created for you (or anyone from your company) connected to your Linked in Profile. You can automatically share the discount with your LinkedIn network to promote your company’s participation in the event and raise your company profile. Please send this link to your sales team and/or product manager who will attend TIDES Asia and encourage them to share this with their LinkedIn network: https://app.ingo.me/TIDES_Asia__Oligonucleotide___Peptide_Therapeutics_Scientific_Forum_2025/Sponsors/attendee

3. Do You Need Any Other Personalized TIDES Marketing Materials to Help You Promote Your Presence at TIDES Asia? (Web Banners, Graphics, Marketing Copy, etc)

Please contact the TIDES Asia Marketing Manager Dana Lantion who can help: dana.lantion@informa.com

Share To Your Network

EXHIBITING SUSTAINABLY

Sustainability is increasingly important to event attendees. Exhibiting at TIDES Asia gives you the opportunity to highlight your company’s sustainability credentials & align with an event that champions sustainability. To ensure that your company and exhibition stand are aligned with Informa’s sustainability goals:

View the Exhibitor Checklist and Better Stands Framework here and consider the steps as you plan your event
Ensure that your stand is compliant with Informa’s Better Stands programme framework - Please share this guidelines document with your stand contractor

Better Stands - Space Only Stands

Better Stands is an Informa wide programme aiming to ensure that all core elements of Space only exhibitor stands are reusable. Help us to reduce environmental impact by committing to the Better Stands programme framework and show that your company values being part of sustainable and socially responsible events.

What's in it for me?

A better quality, more attractive & sustainable stand
Opportunity to promote the sustainable credentials of your brand
Smoother, more efficient build up and breakdown periods
Lower work hours and reduced construction costs
Reduce or eradicate your waste bill

What do I need to do?

Familiarise yourself with the Better Stands framework
Share the guidelines with your contractor before they begin designing your stand
Ensure your stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused – Please demonstrate this in your risk assessment and method statement see above
Ensure that the submitted stand design clearly communicates how you will meet the Better Stands guidelines

LEAD RETRIEVAL

Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge.

Lead Retrieval Setup

This is done via the same portal as pass registration. Your main company contact can login to the dashboard and you will see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:

Team - register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads.
Questions - add an unlimited amount of qualifying questions for your leads
Leads - this will show a comprehensive, real-time list of leads from your entire team onsite

These can be downloaded post-event as a .csv spreadsheet. You will receive an email 2 weeks before the show on how your team can access lead retrieval through their personal devices via the ConnectMe app.

Post Event

Our team will follow up post-event with a link to your ALCHEMY dashboard, showing a comprehensive list of your leads. Click here for more info on the ALCHEMY Dashboards

LEAD RETRIEVAL FAQs HERE

HOW TO UPDATE YOUR VIRTUAL SHOWCASE

Once you have gathered your Virtual Showcase Assets, you will be able to build your company profile within ConnectMe. Virtual Booth's will be available to set up from the 10th January onwards.

Please watch the video on the right on how to update your virtual showcase page. If you have any questions, please get in touch with Justine Comeau justine.comeau@informa.com

1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.

Event Portal Login Link: https://lifesciences.connectmeinforma.com/
User Name: your email address
Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Justine Comeau.

2. Click the Exhibit Hall Tab - find your company name and click 'Showcase'

3. Click Edit Stand - in the top right corner of your showcase page

4. Change/Update Content - you can add/remove any content in your showcase. Click 'Update Showcase Demo' to publish your changes.

Register by January 24 to save up to $300