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EXHIBITOR MANUAL
Below you will find information and links that will prepare you for CGT part of Biotech Week Boston. Please carefully read through each section below and let us know if you have any questions.
Key Contacts
Sales
Perri Lucatello | +44 208 0520 465 | Perri.Lucatello@informa.com | Companies A-L
Ty Albuqueque | +44 208 0522 797 | Ty.Albuqueque@informa.com | Companies M-Z
Operations
Chelcie Bird | +44 208 0520 438 | Chelcie.Bird@informa.com - Sponsorship & Exhibitions Coordinator
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
Exhibition set up hours:
Tuesday, September 27: 8:00AM - 5:00PM
Wednesday, September 28: 8:00AM - 12:00PM
Exhibition break down:
Friday, September 30: 2:00PM - 8:00PM
Exhibit Hours
Wednesday, September 28:
3:00PM - 7:00PM
Exhibit & Poster Hall Opening & Refreshment Break: 3:00PM – 4:00 PM
Opening Keynote on Exhibit Hall Main Stage: 4:00PM – 5:30 PM
Exhibit Hall Networking Cocktail Reception: 5:30PM – 7:00PM
Thursday, September 29:
7:30AM - 5:30PM
Morning Refreshment Break: 9:30AM - 10:15AM
Networking Lunch in Exhibit Hall: 11:45PM - 12:55PM
Afternoon Refreshment Break: 2:35PM - 3:30PM
Networking Cocktail Hour: 5:00PM - 6:00PM
Lawn on D Networking Reception: 6:00PM-9:00PM
Friday, September 30
9:00AM - 2:00PM
Morning Refreshment Break: 10:00AM - 11:00AM
Networking Lunch in Exhibit Hall: 12:30 PM - 1:55 PM
Booth Space
To view the floorplan, please click here
Your Booth Space
Your CGT Booth Package Includes:
- Booth Size: 10' x 10'
- 8' High Backwall Drape Color: Grey
- 3' High Sidewalls Drape Color: Grey
- Booth ID sign
Please note: The exhibit hall is NOT carpeted and is mandatory. To Order Carpet for your booth please click HERE
Items to Order (not included in your booth
Click the links below to order additional items for your booth below.
- Carpet (Mandatory)-GES
- Furnishings- GES
- Electrical, Internet, & Rigging- MCCA
- Please note: WIFI will be available in the exhibit hall
- AV- Metro Multimedia
Booth Set Up & Design Rules and Regulations
BWB US 2022 adheres to the International Association of Exhibitions and Events® (IAEE) as well as the Massachusetts Convention Center Authority rules and regulations for booth set up and display. Please read through the IAEE and MCCA guidelines in the documents below to ensure your booth falls in line with the rules and regulations.
SHIPPING, DRAYAGE AND MATERIAL HANDLING
GES is the official partner for CGT regarding shipping, drayage, and material handling
Please see shipping information, instructions, and pricing by clicking HERE
Please note: Any packages should be sent to the GES' Advanced Warehouse between Wednesday, August 24 - Tuesday, September 6**
**Shipments arriving outside of these dates above will incur a fee.
Pass Registration - DEADLINE TO SUBMIT MONDAY, SEPTEMBER 12
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Chelcie Bird
Delegate passes are for the 3-day main conference September 28-30 for access to both Exhibit Hall and Conference sessions. Exhibitor passes are for the Exhibit Hall only.
Complimentary Passes
The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.
Instructions
- Click on your unique link; an access code will be sent to your email address. (only the primary contact's email address will be given access)
- Click CGT US 2022 under the Events area
- Then click TEAM on the left-hand side navigation bar and there you can register your complimentary passes
Please note:
- Speakers will automatically be registered, please do not use your Main Conference and Booth Staff passes to register speakers. The CGT Speaker Coordinator - Bill Singh will be contacting all speakers directly.
Additional Passes
If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: Jessica Purnell
Accommodation
CELL & GENE 2022 ROOM BLOCK
Our team has secured discounted rooms at a few nearby hotels, all in walking distance to the BCEC. Please book your room ASAP as only a few rooms remain at the hotels below.
Lead Retrieval
Lead Retrieval will be provided by Visit Connect and is available to all exhibitors. You can set up your scan licenses and lead retrieval questions within your Visit Connect*.
*We will be providing a training session on how to navigate Visit Connect and how to scan badges on-site. Please look out for more information.
Posters
All In-Person Posters will also be presented digitally on our virtual platform. For more information and to submit abstract and details, please click the link below
If you have a poster included in your contract:
- The poster presenter(s) must be registered as either a conference or booth staff attendee.
- Please select 'Sponsor/Exhibitor' as poster submission type
If you would like to add a poster to your contract:
- Please select 'Sponsor/Exhibitor' as poster submission type and you will be invoiced $150 once submitted and approved.
DEADLINE TO SUBMIT: August 26, 2022
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Chelcie Bird
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.