May 31 (Pre-Conference Day) - June 3
The Diplomat Beach Resort,
Below you will find information and links that will prepare you for Inside ETFs 2021. Please read carefully through each section below and let Casey know if you have any questions.
Welcome to the Exhibitor Manual for Inside ETFs 2021
Marc Angel | Marc.Angel@informa.com
Kristina Niemi | Kristina.Niemi@informa.com
Kevin Reardon | Kevin.Reardon@informa.com
Marianne Rivera | Marianne.Rivera@informa.com
Beth Rubinoff | Beth.Rubinoff@informa.com
Davina Donovan | Speaker Coordinator | Davina.Donovan@informa.com
Casey Fearon | Sponsorship Operations Manager | Casey.Fearon.US@informa.com
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programs to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
At Event Safety & Informa AllSecure
Your safety at our events is our top priority. Please click here to see what we will be doing at this event to ensure we can bring you together with your peers, clients and colleagues as safely as possible.
Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.
For further details on our 10 Key Commitments, please click here.
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Dominika.
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings
Sponsor Info Form - ASAP
View form here
Advance Shipment to Expo Warehouse Begins - August 27
Exhibitor Declaration Form Due - September 3rd
Certificate of Liability Insurance Due - September 3rd
Ticket Registration - September 3rd
Expo Discount Deadline for Booth Orders - September 13
Last Day for Advanced Shipment to GES Warehouse - September 20
Exhibitor Move in - September 27, 8:00am-12:00pm
Inside ETFs 2021 - September 27-29
Exhibitor Move out - September 29, 3:30pm - 7:00pm
10'x10' Exhibitor Booth Exhibit spaces are 10ftx10ft with an 8-foot high background drape and 3' high side drape (drape color: black). The facility is carpeted.
- 1 skirted 6ft table (skirt color: blue)
- 2 chairs
- 1 wastebasket
- ID sign (7"x44")
*will be provided upon completion of the Exhibitor Declaration Form
Start Up Kiosk
- Full turnkey kiosk equipped with company logo/signage
- TV screen
*will be provided upon completion of the Exhibitor Declaration Form
- Graphics, booth furnishings, A/V equipment, and additional electrical services (including adapters and extension leads) must be provided by the exhibitor.
- For electrical and IT orders, use the Encore Order Form
- For phone and internet orders, use the Diplomat Ordering Form
- For graphics and booth furnishing orders, use the Expo Ordering Form
EXHIBIT SET UP & TEAR DOWN
Exhibition Set Up*
September 27, 8:00am-12:00pm
Exhibition Tear Down
September 29, 3:30pm-7:00pm
*Please note that these times may change – you will be informed closer to the event if this is the case
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
All Exhibit Materials must be shipped to Expo's warehouse prior to the event. No packages will be accepted at the Diplomat.
Shipments should arrive at Expo's warehouse (see address below) beginning August 27, 2021, but NO LATER THAN September 20, 2021. Freight received before or after this date will incur a 25% early or late handling fee. Please use below address for shipping:
Your Company Name
EXPO Convention Contractors, Inc.
15959 NW 15th Avenue
Miami, FL 33169
For further shipping information, please visit: Expo Exhibitor Kit
HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules.
The Exhibitor Declaration Form must be returned by September 3rd so that Inside ETFs is aware what you plan to do at this event.
If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.
SHOW GUIDELINES & SECURITY ADVISORY
Click here for more information on Show Guidelines & Security
Please note that Show Management cannot assume any responsibility or liability for lost, damaged, or stolen property.
Please refer to your contract for the number of complimentary and discount tickets included with your sponsorship package.
Discount codes will be sent to you via email and must be registered online using the provided codes.
Ticket Registration Deadline - September 3rd
To arrange accommodation please go to the Plan Your Visit page.
Demand for rooms can be very high, so please book early to avoid disappointment. Inside ETFs takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.