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Inside ETFs
May 31 (Pre-Conference Day) - June 3
The Diplomat Beach ResortHollywood, Florida

May 31 (Pre-Conference Day) - June 3
The Diplomat Beach Resort,
Hollywood, Florida

Exhibitor Manual

Below you will find information and links that will prepare you for Inside ETFs 2021. Please read carefully through each section below and let Casey know if you have any questions.

WELCOME

Welcome to the Exhibitor Manual for Inside ETFs 2021

Key Contacts

Sales:

Marc Angel | Marc.Angel@informa.com

Kristina Niemi | Kristina.Niemi@informa.com

Kevin Reardon | Kevin.Reardon@informa.com

Marianne Rivera | Marianne.Rivera@informa.com

Beth Rubinoff | Beth.Rubinoff@informa.com

Operations:

Davina Donovan | Speaker Coordinator | Davina.Donovan@informa.com

Casey Fearon | Sponsorship Operations Manager | Casey.Fearon.US@informa.com

Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programs to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.

At Event Safety & Informa AllSecure

Your safety at our events is our top priority. Please click here to see what we will be doing at this event to ensure we can bring you together with your peers, clients and colleagues as safely as possible.

Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.

For further details on our 10 Key Commitments, please click here.

Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Dominika.

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled  

Permitted Onsite

  • Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels 

  • The stand structure must be prefabricated and ready to assemble onsite 

  • Final adjustments to prefabricated pieces for fitting purposes is allowed 

  • Final coat of acceptable TVOC paints for repair purposes only 

  • Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable 

  • The use of LED lighting 

  • The use of recycled carpet, vinyl flooring, other floor coverings. 

Prohibited Onsite

  • The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite 

  • The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use 

  • Construction of any stand components from single use materials 

  • Building from scratch onsite of any stand core elements 

  • The use of incandescent light bulbs 

  • The use of non-recycled carpet, vinyl flooring, other floor coverings

Deadlines

Sponsor Info Form - ASAP

View form here

Advance Shipment to Expo Warehouse Begins - August 27

Exhibitor Declaration Form Due - September 3rd 

Certificate of Liability Insurance Due - September 3rd 

Ticket Registration - September 3rd

Expo Discount Deadline for Booth Orders - September 13

Last Day for Advanced Shipment to GES Warehouse - September 20

Exhibitor Move in - September 27, 8:00am-12:00pm

Inside ETFs 2021 -  September 27-29

View Agenda Here

Exhibitor Move out - September 29, 3:30pm - 7:00pm

Exhibit Space

10'x10' Exhibitor Booth Exhibit spaces are 10ftx10ft with an 8-foot high background drape and 3' high side drape (drape color: black). The facility is carpeted.

EXHIBIT SPACE

Exhibitor Booth

Complimentary Inclusions*

  • 1 skirted 6ft table (skirt color: blue)
    • 2 chairs
    • 1 wastebasket
    • ID sign (7"x44")

*will be provided upon completion of the Exhibitor Declaration Form

Start Up Kiosk

Complimentary Inclusions*

  • Full turnkey kiosk equipped with company  logo/signage 
    • TV screen 
    • Electricity

*will be provided upon completion of the Exhibitor Declaration Form

Additional Orders 

  • Graphics, booth furnishings, A/V equipment, and additional electrical services (including adapters and extension leads) must be provided by the exhibitor. 
  • For  electrical and IT orders, use the Encore Order Form
  • For phone and internet orders, use the Diplomat Ordering Form
  • For graphics and booth furnishing orders, use the Expo Ordering Form

EXHIBIT SET UP & TEAR DOWN

Exhibition Set Up*

September 27, 8:00am-12:00pm

Exhibition Tear Down

September 29, 3:30pm-7:00pm

*Please note that these times may change – you will be informed closer to the event if this is the case

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

SHIPPING

All Exhibit Materials must be shipped to Expo's warehouse prior to the event. No packages will be accepted at the Diplomat.

Shipments should arrive at Expo's warehouse (see address below) beginning August 27, 2021, but NO LATER THAN September 20, 2021. Freight received before or after this date will incur a 25% early or late handling fee. Please use below address for shipping:

Inside ETFs

Your Company Name 

Booth # 

EXPO Convention Contractors, Inc. 

15959 NW 15th Avenue

Miami, FL 33169

For further shipping information, please visit: Expo Exhibitor Kit

HEALTH & SAFETY

As an exhibitor it is essential that you read the health and safety rules.  

The Exhibitor Declaration Form must be returned by September 3rd so that Inside ETFs is aware what you plan to do at this event. 

If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.

SPONSOR INFORMATION FORM

Please complete the Sponsor Information Form ASAP. 

Alternatively, confirm with Inside ETFs Show Management that the profile online  is correct.

SHOW GUIDELINES & SECURITY ADVISORY

Click here for more information on Show Guidelines & Security

Please note that Show Management cannot assume any responsibility or liability for lost, damaged, or stolen property.

COMPLIMENTARY PASSES

Please refer to your contract for the number of complimentary and discount tickets included with your sponsorship package. 

Discount codes will be sent to you via email and must be registered online using the provided codes.

Ticket Registration Deadline - September 3rd

HOTEL ACCCOMODATION

To arrange accommodation please go to the Plan Your Visit page.

Demand for rooms can be very high, so please book early to avoid disappointment. Inside ETFs takes no responsibility for hotel reservations.

Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.