EXHIBITOR MANUAL
Below you will find information and links that will prepare you for Well Characterized Biologics & Biological Assays 2022. Please carefully read through each section below and let us know if you have any questions.
Key Contacts
Exhibition & Sponsorship Opportunities
Jamie Blowfield | jamie.blowfield@informa.com |+44 7305 604 564
Operations
Bridget Lacey | Bridget.Lacey@informa.com | 781-413-4976
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In:
Exhibition set up hours:
Monday, October 31st: 2:00PM - 5:00PM
Exhibition break down:
Wednesday, November 2nd: 3:30PM - 6:00PM
Exhibit Hours:
Tuesday November 1st
9:30 AM-7:00 PM
Networking Break: 9:45 AM-10:15 AM
Networking Lunch: 12:15 PM- 1:25 PM
Networking Break: 3:00 PM - 3:30 PM
Networking Cocktail Reception: 5:30PM – 7:00PM
Wednesday November 2nd
10:00AM - 5:30PM
Networking Break: 10:30am - 11:00am
Networking Lunch: 12:30 PM- 1:25 PM
Networking Refreshment Break: 3:00 PM - 3:30 PM
YOUR EXHIBIT SPACE:
Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, 2 chairs, and a power strip.
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
Please Note:
AV services are not included in any Sponsorship or Exhibitor Package. Please reach out to bridget.lacey@informa.com with questions regarding AV
Shipping To Event
All exhibition materials should be shipped directly to the College Park Marriott Hotel & Conference Center
Earliest Delivery Date: October 26th
Latest Pick Up Date After Event: November 7th
Exhibitors are responsible for all unpacking and setup of exhibit items. At the conclusion of the show Exhibitors will be responsible for all dismantling, repacking and sealing of outbound shipments. All outbound shipments will require a scheduled pick up time from your designated shipping vendor, completed shipping documents, and outbound labels.
Shipping Address & Labels
Shipping Address:
College Park Marriott Hotel & Conference Center
3501 University Blvd E
Hyattsville, MD 20783
For shipping, please label with the below:
ATTN: Bridget Lacey Well Characterized –Informa Connect
C/O Ana Varela General
College Park Marriott Hotel & Conference Center
Vessey Salon 2
Company Name - Booth
# Box _____ of ________
Tracking Numbers:
As part of our customer service to the exhibitors our show management team will help track packages on-site should any issues or delays arise.
Please send tracking information for any boxes shipped to the hotel to Bridget.Lacey@informa.com by October 26th.
COMPLIMENTARY PASS REGISTRATION
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Bridget Lacey - Bridget.lacey@informa.com
PASS REGISTRATION
Your contract comes with a specific amount of complimentary passes for the event.
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, GES Visit Connect, to register for these passes. Please register your complimentary passes by October 17th.
* Complimentary Main Conference Pass allows full access to the WCB main conference sessions, Exhibit Hall & Events.
* Complimentary Booth Staff Pass allows full access to the WCB Exhibit Hall & Events Only, and does not include access to the conference sessions.
Speaker Passes
Please DO NOT use your allotment of complimentary passes to register speakers. Speakers will automatically be registered
The Speaker Operations Coordinator - Bridget Lacey will be contacting all speakers directly with further information about their participation.
If you have not yet submitted your speaker details, please do so
Additional Passes
As a partner, you are entitled to purchase additional passes at a group discount. If you need to register for additional conference passes over your allocation - this can be handled through delegate sales:
Please Contact: john.kuchinski@informa.com
Additional Passes
As a sponsor of the upcoming Well Characterized Biologics & Biological Assays meeting, taking place November 1-3 in Hyattsville, Maryland we'd like to pass along a 10% off discount code that you can share with your colleagues and/or potential customers and clients.
Reserve your Hotel Room at WCB
WELL CHARACTERIZED BIOLOGICALS
Hotel(s) offering your special group rate: College Park Marriott Hotel & Conference Center for 199 USD per night
Lead Retrieval
Lead retrieval is complimentary and can be done from your smart phone using the event app ConnectMe by Informa. The app is currently not available but goes live 1 weeks before the event. When it does go live you and everyone from your team who is registered will receive information on how to access and log into the app.
You have an unlimited number of licenses with the lead retrieval so anyone from your team registered for the event will have access to it directly through the app. Once the app is available I am going to send step by step instructions on scanning leads through the app. All the leads scanned by your team will be available to export in an excel document after the event. I will also be on site at the event and will happily assist anyone from your team with questions!
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.