Exhibitor Manual

• 100 word company profile & eps logo - by return
• Pass registration - by 10 January
• Exhibitor declaration - by 10 January
• Hotel reservation - as soon as possible

Please send details to Rachel Lewis

If you have not already sent us your company profile please provide the following:

100 word company description plus website address.

Please submit your company profile to Rachel Lewis by return.

Alternatively, please confirm to the same email address if the profile currently online is correct.

This will be used in either the electronic networking app or the event handbook, depending on the event.

Please email your logo as an eps file to Rachel Lewis by return.

Details of how to register passes included in your contract will be follow shortly - all passes must be registered online with the links provided.

Should you wish to purchase any additional passes, please contact our marketing manager, Stephen Ashiotis, who will share a booking link.

Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.

The following are provided for all stands free of charge:

• 1 x desk and 2 chairs OR 1 high table and 2 stools - please indicate your choice to Rachel Lewis
• 1 x 230 V power supply
• Shell scheme

ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA CONNECT WILL NOT BE ABLE TO PROVIDE THESE ON SITE.

Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.

Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the InterContinental Hotel directly - philipp.durham@ihg.com

The floor plan will be sent for you to select your stand in due course.

As an exhibitor it is essential that you read the health and safety rules.

The declaration must be returned by 10 January so that SuperReturn are aware what you plan to do at this event.

If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.

Exhibition Build Up*

From 3pm-5pm on Monday 24 February

Exhibition Break Down

From 9am-11am on Friday 28 February

*Please note that these times may change – you will be informed closer to the event if this is the case

The exhibition is open from Tuesday-Thursday - during the summit day and main conference days one and two. Breakdown takes place on Friday morning due the drinks reception in the exhibition area on Thursday evening.

It is your responsibility to book your courier for both delivery AND collection. It remains a private arrangement between you and your chosen courier company. In addition, it is your responsibility to pay all customs charges; otherwise all the materials may be refused.

Materials can be sent to the hotel no earlier than Friday 21 February

Please use the delivery label for ALL items being delivered – items not labelled correctly are likely to go missing!

All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.

Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of 28 February. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please ensure the collector brings collection instructions detailing the following:

Quantity & description of items being collected

Name of the Event

Date of Collection

Proof of Collection

AV Supplier:

Should you wish to order any AV/screens for your stand, please contact:

ThreeSixty Events Ltd

Jonathan Ruttley

Tel: 01923 202212

Furniture Supplier:

To order furniture for your booth (other than than the desk and 2 chairs SuperReturn will provide) - please use this link.

To arrange accommodation please go to the Plan Your Visit page.

Demand for rooms can be very high, so please book early to avoid disappointment. SuperReturn takes no responsibility for hotel reservations.

Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.